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Capture photos of screens, gates, and structures on site with the mobile app, then import them into your water intake inspection report.
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Water Intake Inspection Report
Assess the condition of water intake screens, gates, and structures with this comprehensive online template. Document defects, observations, and recommendations.
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Take photos of the object in the mobile app, complete the inspection report from the template, and download the finished photo report as Word or PDF.
Inspection report
Complete the document from this template: sections, fields, photo documentation, and signatures.
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Water Intake Inspection Report
No.WI-2026-07-14-001
1. General Information
The general information about the inspection, including the date, location, and inspection team, is provided below.
| Inspection date | 7/14/2026 | Address | River intake, 500 River Road, Springfield, IL 62701 |
| Basis for inspection | Quarterly inspection |
Expert Emily Carter , Civil Engineer
The inspection was conducted in accordance with the approved schedule and methodology.
2. Object of Inspection
The water intake facilities under inspection include the intake structure, pumping station, and associated pipelines.
| Object name | River Intake Structure R-1 | Technical condition | not filled in |
The inspected facilities are identified and their main characteristics are described.
3. Main Parameters
The main parameters of the water intake facilities, such as capacity, dimensions, and design specifications, were verified against the design documentation.
| Structure Type | River Intake | Component Condition | Fair |
The measured parameters are within the permissible tolerances specified in the design.
4. Findings
List defects and observations for screens, gates, and structural components with photos.
| No. | Damage description | Photos |
|---|---|---|
| 1 | - | not filled in |
| 2 | - | not filled in |
5. Additional Information
Provide overall condition rating and recommendations.
| Identification was carried out | River Intake Structure R-1 |
| There are remarks | Screen 1 has debris accumulation; gate G-1 operates stiffly. |
6. Inspection Participants
List the inspector and water resource manager involved.
| No. | Full name | Position / status | Comment |
|---|---|---|---|
| 1 | Emily Carter | Inspector | Conducted inspection |
| 2 | Michael Brown | Water Resource Manager | Reviewed report |
Signatures
Capture signatures of the inspector and water resource manager.
______________________________
Emily Carter, Civil Engineer
______________________________
Emily Carter
______________________________
Michael Brown
Report
Purpose and Procedure for Drafting the Document
What is a Water Intake Inspection Report?
This report documents the inspection of water intake structures, including screens, gates, and structural components. It captures condition ratings, defects, observations, and photo evidence to support maintenance and repair decisions.
Why Use This Template?
The template provides a structured format for inspecting each component of the intake facility. It includes repeatable sections for screens and gates, ensuring thorough documentation.
Key Sections
The report includes inspection identification, intake structure details, screen inspection, gate inspection, structural inspection, findings and recommendations, photos, and signatures.
Periodic Inspections
Use this report for routine periodic inspections of water intake structures to monitor condition and plan maintenance.
Post-Flood Event Assessment
After a flood event, inspect the intake for debris accumulation, structural damage, and screen or gate issues.
Asset Management
Track the condition of intake components over time to prioritize repairs and replacements.
Regulatory Compliance
Demonstrate compliance with water safety regulations by maintaining inspection records.
Troubleshooting
When operational issues arise (e.g., reduced flow), use this report to inspect screens and gates for blockages or defects.
Insurance and Legal Documentation
The report may serve as evidence in insurance claims or legal matters related to intake structure failures.
- 1
Site Visit
Visit the intake structure and prepare for inspection. Ensure safety and access to all components.
- 2
Inspect Screens and Gates
Inspect each screen and gate for condition, defects, and debris accumulation. Record findings in the template.
- 3
Check Structural Integrity
Assess the structural condition of the intake, including concrete, steel, and other materials.
- 4
Record Condition
Document all findings, take photos, and note any observations. Use the template to organize data.
- 5
Report
Compile the report with overall condition assessment and recommendations. Obtain signatures from the inspector and water resource manager.
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Capture photos of screens, gates, and structures on site with the mobile app, then import them into your water intake inspection report.
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General Information
The general information about the inspection, including the date, location, and inspection team, is provided below.
Object of Inspection
The water intake facilities under inspection include the intake structure, pumping station, and associated pipelines.
Main Parameters
The main parameters of the water intake facilities, such as capacity, dimensions, and design specifications, were verified against the design documentation.
Findings
List defects and observations for screens, gates, and structural components with photos.
Additional Information
Provide overall condition rating and recommendations.
Inspection Participants
List the inspector and water resource manager involved.
Signatures
Capture signatures of the inspector and water resource manager.
Document Fields and Columns
General Information
- Inspection date
- Date when the inspection was performed.
- Address
- Location of the water intake structure.
- Basis for inspection
- Reason for the inspection.
- Expert
- Name of the inspector.
Object of Inspection
- Object name
- Name or identifier of the intake structure.
- Technical condition
- Overall condition of the intake facility.
Findings
- No.
- Sequential number for each finding.
- Element
- Component (e.g., screen, gate, structure).
- Defect
- Type of defect (e.g., debris accumulation, stuck gate).
- Damage description
- Detailed description of the finding.
- Photos
- Photographic evidence of the finding.
- Repair type
- Severity or impact of the finding.
- Repair
- Recommended repair action.
Inspection Participants
- No.
- Sequential number for each participant.
- Full name
- Full name of the participant.
- Position / status
- Role (e.g., Inspector, Water Resource Manager).
- Comment
- Additional notes about the participant.
Frequently Asked Questions about Photo Reports and Photo Tables
What components are inspected in this report?
The report covers intake screens, gates, and the overall structure. Each screen and gate can be inspected individually with condition ratings and defect records.
What types of defects are commonly recorded?
Common defects include debris accumulation, damaged screens, stuck gates, and structural damage such as cracks or corrosion.
Can I add photos to the report?
Yes, the template includes a photo section for overall structure photos and defect close-ups. Photos are essential for documenting conditions.
Who signs the water intake inspection report?
The report is typically signed by the inspector and the water resource manager. Signatures confirm the findings and recommendations.
Is this template suitable for all types of intake structures?
Yes, the template is designed for various intake types, including river intakes and reservoir intakes. You can specify the structure type and customize as needed.
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