Mobile Photo Documentation App
Capture photos on-site with the mobile app and sync them directly to your survey report. This streamlines the documentation process and ensures all visual evidence is properly linked.
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Pre-Purchase Survey Report
Create a detailed pre-purchase survey report to assess a vessel's condition before purchase. Document hull, machinery, and equipment findings with photos and get a professional report ready for buyer review.
Start with this template
The full inspection cycle — in one service
Take photos of the object in the mobile app, complete the inspection report from the template, and download the finished photo report as Word or PDF.
Inspection report
Complete the document from this template: sections, fields, photo documentation, and signatures.
Photo Report Generator
Use the photo report generator to easily add and organize photos of hull, machinery, and equipment defects. It helps create a visual annex that supports your survey findings.
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Document Preview
Review the structure, sections, and fields before proceeding to fill out the document.
Pre-Purchase Survey Report
No.PPS-2026-0714-001
1. General Information
The general information about the vessel, including its identification and registration details, was obtained from official ship registers and the ship's documentation.
| Inspection date | 7/14/2026 | Address | Port of Rotterdam, Quay 7 |
| Basis for inspection | Pre-purchase survey for potential buyer |
Expert Andrew Scott , Surveyor
The vessel's general particulars are consistent with the provided certificates and registration documents.
2. Object of Inspection
The inspection covered the vessel's hull, machinery, equipment, and systems as per the scope of the survey.
| Object type | Vessel | Object name | MV Oceanic Voyager |
| Technical condition | not filled in |
The object of inspection was thoroughly examined and the results are presented below.
3. Defects and Observations
Document defects and observations for hull, machinery, and equipment with photos.
| No. | Damage description | Photos |
|---|---|---|
| 1 | - | not filled in |
| 2 | - | not filled in |
| 3 | - | not filled in |
4. Additional Information
Provide overall condition rating, summary, valuation, and recommendations.
| Identification was carried out | Vessel: MV Oceanic Voyager, IMO: 9345678 |
| There are remarks | Overall condition assessed as fair with some defects noted. |
5. Inspection Participants
List the surveyor and buyer representative.
| No. | Full name | Position / status | Comment |
|---|---|---|---|
| 1 | Andrew Scott | Surveyor | Conducted the pre-purchase survey |
| 2 | Laura Bennett | Buyer Representative | Accompanied the survey |
Signatures
Collect signatures from surveyor and buyer representative.
______________________________
Andrew Scott, Surveyor
______________________________
Andrew Scott
______________________________
Laura Bennett
Report
Purpose and Procedure for Drafting the Document
What Is a Pre-Purchase Survey Report?
A pre-purchase survey report is a comprehensive document that records the condition of a vessel before a purchase transaction. It includes inspections of the hull, machinery, equipment, and documentation, providing the buyer with an independent assessment of the vessel's state and any defects.
Why Use This Template?
This online template guides you through each inspection step, from reviewing vessel certificates to conducting sea trials. You can add photos of defects and observations, and the report is automatically structured for clarity. The result is a professional document that supports informed buying decisions.
Key Sections Included
The template covers survey identification, vessel documentation review, hull inspection, machinery inspection, equipment inspection, sea trial or functional tests, valuation, overall conclusions, and signatures. Each section includes relevant fields to capture all necessary details.
Vessel Purchase Transactions
Potential buyers use this report to obtain an independent assessment of a vessel's condition before finalizing a purchase. The report helps negotiate price based on documented defects and overall condition.
Marine Surveyor Services
Professional marine surveyors can use this template to standardize their survey reports. It ensures all critical areas are inspected and documented consistently, saving time and improving report quality.
Insurance Underwriting
Insurance companies may request a pre-purchase survey report to evaluate the risk of insuring a vessel. The detailed condition assessment helps underwriters determine appropriate coverage and premiums.
Fleet Management
Fleet operators can use this template to assess vessels they are considering adding to their fleet. It provides a standardized way to compare the condition of multiple vessels and make informed acquisition decisions.
- 1
Review Vessel Documentation
Start by reviewing the vessel's certificates and maintenance records. Note any deficiencies in the documentation.
- 2
Inspect Hull and Machinery
Conduct a thorough inspection of the hull structure, main and auxiliary machinery. Record condition ratings and document any defects with photos.
- 3
Test Equipment and Sea Trial
Test deck equipment, safety equipment, and navigation systems. If applicable, perform a sea trial or functional tests and record results.
- 4
Prepare and Sign Report
Compile all findings into the report, including overall condition rating, summary, valuation, and recommendations. Obtain signatures from the surveyor and buyer representative.
Photo Report Generator
Use the photo report generator to easily add and organize photos of hull, machinery, and equipment defects. It helps create a visual annex that supports your survey findings.
Create Photo ReportMobile Photo Documentation App
Capture photos on-site with the mobile app and sync them directly to your survey report. This streamlines the documentation process and ensures all visual evidence is properly linked.
Mobile AppDocument Sections
Click a section to jump to it in the sample document.
General Information
The general information about the vessel, including its identification and registration details, was obtained from official ship registers and the ship's documentation.
Object of Inspection
The inspection covered the vessel's hull, machinery, equipment, and systems as per the scope of the survey.
Defects and Observations
Document defects and observations for hull, machinery, and equipment with photos.
Additional Information
Provide overall condition rating, summary, valuation, and recommendations.
Inspection Participants
List the surveyor and buyer representative.
Signatures
Collect signatures from surveyor and buyer representative.
Document Fields and Columns
General Information
- Inspection date
- Date of the survey.
- Address
- Location of the vessel.
- Basis for inspection
- Purpose of the survey (pre-purchase).
- Expert
- Name of the surveyor.
Object of Inspection
- Object type
- Type of object (vessel).
- Object name
- Vessel name and IMO number.
- Technical condition
- Overall condition rating.
Defects and Observations
- No.
- Sequential number.
- Element
- Component (hull, machinery, equipment).
- Defect
- Type of defect.
- Damage description
- Detailed description.
- Photos
- Photographic evidence.
Inspection Participants
- No.
- Participant number.
- Full name
- Full name.
- Position / status
- Role.
- Comment
- Remarks.
Frequently Asked Questions about Photo Reports and Photo Tables
What is a pre-purchase survey report used for?
A pre-purchase survey report provides a potential buyer with an independent assessment of a vessel's condition, including any defects or deficiencies. It helps the buyer make an informed decision and can be used to negotiate the purchase price or request repairs before sale.
Who typically conducts the survey?
The survey is usually conducted by a qualified marine surveyor who inspects the vessel's hull, machinery, equipment, and documentation. The surveyor may also perform sea trials or functional tests to verify performance.
What sections are included in this template?
The template includes sections for survey identification, vessel documentation review, hull inspection, machinery inspection, equipment inspection, sea trial or functional tests, valuation, overall conclusions, and signatures. Each section has fields to capture detailed information.
Can I add photos to the report?
Yes, the template includes photo fields for hull, machinery, and equipment. You can upload photos of defects or general condition to provide visual evidence supporting your findings.
Is this template suitable for all vessel types?
The template is designed for general vessel surveys and can be adapted for different vessel types, including commercial ships, yachts, and workboats. You can customize the fields as needed to fit the specific vessel.
How do I start using this template?
Click the 'Use this template' button to open it in the online editor. You can then fill in the fields, add photos, and generate a professional pre-purchase survey report.
Create Your Document Online
Enter inspection details and generate a ready-to-download document.