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Pre-Departure Inspection Checklist
Ensure your vessel is seaworthy and compliant with safety regulations before sailing. This online checklist guides you through safety equipment, navigation systems, hull and deck, and engine room checks. Generate a signed readiness report with photo evidence.
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The full inspection cycle — in one service
Take photos of the object in the mobile app, complete the inspection report from the template, and download the finished photo report as Word or PDF.
Inspection report
Complete the document from this template: sections, fields, photo documentation, and signatures.
Photo Report Generator
Use the photo report generator to attach images of safety equipment, navigation consoles, and engine room panels. Visual evidence supports your inspection findings.
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Document Preview
Review the structure, sections, and fields before proceeding to fill out the document.
Pre-Departure Inspection Checklist
No.PDIC-2026-0714-001
1. General Information
The general information about the inspection, including date, location, and purpose, is provided below.
| Inspection date | 7/14/2026 | Address | Port of Liverpool, Berth 5 |
Expert Mark Wilson , Safety Officer
The inspection was carried out as scheduled and all relevant parties were notified.
2. Object of Inspection
The ship under inspection is identified by its name, IMO number, and other distinguishing characteristics.
| Object type | Vessel | Object name | MV Northern Star |
| Technical condition | not filled in |
The identity of the ship was verified against official documentation.
3. Safety and Systems Checks
The main parameters of the ship, such as dimensions, tonnage, and propulsion system, are listed based on official records and onboard measurements.
| Lifeboat Condition | Satisfactory | Lifeboat Launching Gear | Operational |
| Fire Extinguisher Status | Some Issues | Life Raft Condition | Good |
| Radar Operational | ☐ | Navigation Lights Operational | ☐ |
| GPS Operational | ☐ | Hull Condition | Good |
| Hatch Cover Integrity | ☐ | Mooring Equipment Condition | Good |
| Engine Parameters Normal | ☐ | Generator Status | ☐ |
| Pump Status | ☐ |
The main parameters were found to be consistent with the ship's documentation.
4. Deficiencies
List any deficiencies that need to be addressed before departure.
| No. | Damage description |
|---|---|
| 1 | - |
| 2 | - |
5. Additional Information
Provide overall readiness assessment and remarks.
| Identification was carried out | Vessel: MV Northern Star, IMO: 9123456 |
| There are remarks | Vessel ready for departure after addressing minor deficiencies. |
6. Inspection Participants
List the chief officer, engineer, and master.
| No. | Full name | Position / status | Comment |
|---|---|---|---|
| 1 | Mark Wilson | Chief Officer | Conducted the pre-departure inspection |
| 2 | Thomas Green | Engineer | Verified engine room |
| 3 | Captain James Smith | Master | Approved departure |
Signatures
Collect signatures from chief officer, engineer, and master.
______________________________
Mark Wilson, Safety Officer
______________________________
Mark Wilson
______________________________
Thomas Green
______________________________
Captain James Smith
Checklist
Purpose and Procedure for Drafting the Document
What Is a Pre-Departure Inspection Checklist?
A pre-departure inspection checklist is a systematic tool used to verify that a vessel is ready for sailing. It covers safety equipment, navigation systems, hull condition, deck equipment, and engine room parameters, ensuring compliance with safety regulations.
Why Use This Template?
This online template streamlines the pre-departure process by providing a structured checklist with pass/fail fields and space for remarks. You can add photos of critical equipment and obtain digital signatures from the chief officer, engineer, and master.
Key Sections Included
The template includes vessel identification, safety equipment checks, navigation systems verification, hull and deck inspection, engine room review, overall readiness assessment, and signatures. Each section has clear fields to document findings.
Scheduled Departures
Vessel crews use this checklist before every scheduled departure to confirm that all safety and operational systems are functioning. It helps prevent delays and ensures compliance with port state control requirements.
Regulatory Compliance
Maritime authorities may require a pre-departure checklist as part of safety management systems. This template helps operators demonstrate due diligence and maintain records for audits.
Charter Operations
Charter companies can use this checklist to verify vessel condition before each charter trip. It provides a clear record of inspections and helps manage liability.
Fleet Management
Fleet managers can standardize pre-departure inspections across multiple vessels using this template. It ensures consistency and helps identify recurring issues.
- 1
Check Safety Equipment
Inspect lifeboats, launching gear, fire extinguishers, and life rafts. Record condition and any issues.
- 2
Verify Navigation Systems
Test radar, navigation lights, and GPS. Confirm all systems are operational.
- 3
Inspect Hull and Deck
Check hull condition, hatch cover integrity, and mooring equipment. Note any deficiencies.
- 4
Review Engine Room
Verify engine parameters, generator status, and pump operation. Record any abnormalities.
- 5
Complete and Sign
Assess overall readiness, list any deficiencies, and obtain signatures from chief officer, engineer, and master.
Photo Report Generator
Use the photo report generator to attach images of safety equipment, navigation consoles, and engine room panels. Visual evidence supports your inspection findings.
Create Photo ReportMobile Photo Documentation App
Capture photos on the go with the mobile app and sync them directly to your checklist. This speeds up documentation and ensures accurate records.
Mobile AppDocument Sections
Click a section to jump to it in the sample document.
General Information
The general information about the inspection, including date, location, and purpose, is provided below.
Object of Inspection
The ship under inspection is identified by its name, IMO number, and other distinguishing characteristics.
Safety and Systems Checks
The main parameters of the ship, such as dimensions, tonnage, and propulsion system, are listed based on official records and onboard measurements.
Deficiencies
List any deficiencies that need to be addressed before departure.
Additional Information
Provide overall readiness assessment and remarks.
Inspection Participants
List the chief officer, engineer, and master.
Signatures
Collect signatures from chief officer, engineer, and master.
Document Fields and Columns
General Information
- Inspection date
- Date of the pre-departure inspection.
- Address
- Port of departure.
- Expert
- Name of the inspector.
Object of Inspection
- Object type
- Type of object (vessel).
- Object name
- Vessel name and IMO number.
- Technical condition
- Overall condition of the vessel.
Deficiencies
- No.
- Sequential number.
- Element
- Area or equipment with deficiency.
- Defect
- Description of the deficiency.
- Damage description
- Detailed remarks.
- Repair
- Corrective action taken or needed.
Inspection Participants
- No.
- Participant number.
- Full name
- Full name.
- Position / status
- Role.
- Comment
- Remarks.
Frequently Asked Questions about Photo Reports and Photo Tables
What is a pre-departure inspection checklist?
It is a checklist used to verify that a vessel is seaworthy and complies with safety regulations before sailing. It covers safety equipment, navigation systems, hull and deck, and engine room.
Who should use this checklist?
The checklist is typically used by the chief officer, engineer, and master of the vessel. It can also be used by fleet managers or charter operators to standardize inspections.
What items are checked?
Items include lifeboat condition, fire extinguisher status, radar and GPS operation, hull condition, hatch cover integrity, engine parameters, generator status, and pump operation.
Can I add photos to the checklist?
Yes, the template includes optional photo fields for bridge navigation equipment, engine room console, and safety equipment stations. You can upload images as evidence.
How is the overall readiness determined?
The overall condition is assessed as 'Ready for Departure' or 'Deficiencies Found'. If deficiencies are found, they must be listed, and the master must approve the vessel's readiness.
How do I start using this template?
Click 'Use this template' to open it in the online editor. Fill in the fields, add photos, and generate a signed pre-departure inspection checklist.
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