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Capture hull defect photos on-site with the mobile app. Annotate images with location and measurements, then sync to your report.
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Hull Defect Report
Create a detailed hull defect report to document cracks, corrosion, deformation, and other hull issues. This template helps you record defect details, measurements, photos, and recommended actions.
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The full inspection cycle — in one service
Take photos of the object in the mobile app, complete the inspection report from the template, and download the finished photo report as Word or PDF.
Inspection report
Complete the document from this template: sections, fields, photo documentation, and signatures.
Photo Report Generator
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Document Preview
Review the structure, sections, and fields before proceeding to fill out the document.
Hull Defect Report
No.HDR-2026-0714-001
1. General Information
The general information about the vessel, including its identification and registration details, was obtained from official ship registers and the ship's documentation.
| Inspection date | 7/14/2026 | Basis for inspection | Routine dry-dock inspection |
Expert David Thompson , Surveyor
The vessel's general particulars are consistent with the provided certificates and registration documents.
2. Object of Inspection
The inspection covered the vessel's hull, machinery, equipment, and systems as per the scope of the survey.
| Object name | MV Atlantic Star | Technical condition | not filled in |
The object of inspection was thoroughly examined and the results are presented below.
3. Hull Defects
List each hull defect with its location, type, description, measurements, photos, and recommended repair.
| No. | Damage description | Photos |
|---|---|---|
| 1 | - 3 | not filled in |
| 2 | - 50 | not filled in |
| 3 | - 0.2 | not filled in |
4. Additional Information
Provide an overall assessment of hull condition and recommended actions.
| Identification was carried out | Vessel: MV Atlantic Star, IMO: 9876543 |
| There are remarks | Three hull defects identified requiring repair. |
5. Inspection Participants
List the surveyor and chief officer involved in the inspection.
| No. | Full name | Position / status | Comment |
|---|---|---|---|
| 1 | David Thompson | Surveyor | Conducted the hull inspection |
| 2 | John Miller | Chief Officer | Witnessed the inspection |
Signatures
Capture signatures of the surveyor and chief officer.
______________________________
David Thompson, Surveyor
______________________________
David Thompson
______________________________
John Miller
Report
Purpose and Procedure for Drafting the Document
What Is a Hull Defect Report?
A hull defect report documents defects found in a vessel's hull structure, such as cracks, corrosion, deformation, or coating failure. It includes defect location, type, severity, measurements, and photographic evidence. The report supports repair planning and maintenance decisions.
Who Uses This Report?
Surveyors, engineers, and vessel operators use this report to record hull defects and plan corrective actions. It is essential for maintaining vessel integrity and compliance.
Key Sections of the Report
The report includes report identification, hull defect details, conclusions and recommendations, and signatures. Each defect entry captures location, type, description, severity, measurement, and photos.
Routine Hull Inspections
During regular dry-dock or in-water inspections, surveyors identify hull defects. This report documents each defect for follow-up.
Post-Damage Assessment
After an incident such as grounding or collision, this report records hull damage for insurance and repair purposes.
Repair Planning
Engineers use defect reports to plan repair scope, materials, and procedures. Measurements and photos help specify the work.
Classification Society Requirements
Classification societies may require documented hull defect reports as part of vessel certification. This template provides a structured format.
- 1
Initial Assessment
Upon discovering a hull defect, conduct an initial assessment to determine the type and approximate severity.
- 2
Detailed Inspection
Perform a detailed inspection of the defect, including measurements (e.g., crack length, corrosion depth) and photographs.
- 3
Diagnosis and Recommendations
Analyze the defect to determine its cause and impact. Document recommended repair actions and urgency in the report.
Photo Report Generator
Use the photo report generator to create hull defect reports with embedded photos. Attach close-up and context shots of each defect.
Create Photo ReportMobile Photo Documentation App
Capture hull defect photos on-site with the mobile app. Annotate images with location and measurements, then sync to your report.
Mobile AppDocument Sections
Click a section to jump to it in the sample document.
General Information
The general information about the vessel, including its identification and registration details, was obtained from official ship registers and the ship's documentation.
Object of Inspection
The inspection covered the vessel's hull, machinery, equipment, and systems as per the scope of the survey.
Hull Defects
List each hull defect with its location, type, description, measurements, photos, and recommended repair.
Additional Information
Provide an overall assessment of hull condition and recommended actions.
Inspection Participants
List the surveyor and chief officer involved in the inspection.
Signatures
Capture signatures of the surveyor and chief officer.
Document Fields and Columns
General Information
- Inspection date
- Date when the hull inspection was performed.
- Basis for inspection
- Reason or basis for the inspection.
- Expert
- Name of the surveyor conducting the inspection.
Object of Inspection
- Object name
- Name of the vessel.
- Technical condition
- IMO number of the vessel.
Hull Defects
- No.
- Sequential number of the defect entry.
- Element
- Location of the defect on the hull (e.g., port side, frame number).
- Defect
- Type of defect (e.g., crack, corrosion).
- Localization
- Precise position of the defect.
- Volume
- Measured dimension of the defect (e.g., length, depth).
- Unit
- Unit of measurement for the defect dimension.
- Damage description
- Detailed description of the defect.
- Photos
- Photographs of the defect.
- Repair type
- Severity or impact of the defect.
- Repair
- Recommended repair action.
Inspection Participants
- No.
- Sequential number of the participant.
- Full name
- Name of the participant.
- Position / status
- Role or position of the participant.
- Comment
- Additional comments about the participant.
Frequently Asked Questions about Photo Reports and Photo Tables
What types of hull defects can be recorded?
Common defects include cracks, corrosion, deformation, coating failure, and other structural issues. The template includes a selectable defect type field.
Are measurements required?
Measurements are optional but recommended for planning repairs. You can record crack length, corrosion depth, or other relevant dimensions.
How is urgency determined?
Urgency is rated as Immediate, Short Term, or Long Term based on the defect's impact on vessel safety and operability.
Who signs the defect report?
The surveyor signs the report, and optionally the chief officer. Their signatures confirm the findings and recommendations.
How do I start using this template?
Click 'Use this template' to open it in the online editor. Fill in the vessel details, defect entries, and recommendations, then generate the report.
Create Your Document Online
Enter inspection details and generate a ready-to-download document.