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Condition Survey Report

Create a comprehensive condition survey report to assess the physical condition of a vessel. This template covers hull, machinery, and equipment with condition ratings, defects, and photo evidence.

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Review the structure, sections, and fields before proceeding to fill out the document.

Condition Survey Report

No.CSR-2026-0714-001

Condition Survey Report

1. General Information

Record the survey date, location, purpose, and surveyor details.

Inspection date7/14/2026 AddressPort of Liverpool, Berth 5
Basis for inspectionInsurance survey
Expert Andrew Scott , Surveyor

2. Object of Inspection

Identify the vessel by name and IMO number.

Object typeVessel Object nameMV Northern Star
Technical conditionnot filled in

3. Defects and Observations

Document defects and observations for hull, machinery, and equipment with photos.

No.Damage descriptionPhotos
1-not filled in
2-not filled in
3-not filled in

4. Additional Information

Provide overall condition rating, summary of findings, and recommendations.

Identification was carried outVessel: MV Northern Star, IMO: 9123456
There are remarksOverall condition assessed as fair with some defects noted.

5. Inspection Participants

List the surveyor and owner representative.

No.Full namePosition / statusComment
1Andrew ScottSurveyorConducted the condition survey
2Peter JonesOwner RepresentativeAccompanied the survey

Signatures

Collect signatures from surveyor and owner representative.

______________________________
Andrew Scott, Surveyor
______________________________
Andrew Scott
______________________________
Peter Jones

Report

Purpose and Procedure for Drafting the Document

What Is a Condition Survey Report?

A condition survey report assesses the physical condition of a vessel, including hull, machinery, and equipment. It records condition ratings, defects, observations, and recommendations. The report supports certification, insurance, and maintenance planning.

Who Uses This Report?

Surveyors, vessel owners, insurers, and classification societies use this report to evaluate vessel condition. It is often required for insurance surveys, sale inspections, or regulatory compliance.

Key Sections of the Report

The report includes survey identification, hull condition, machinery condition, equipment condition, overall conclusions, and signatures. Each category has condition ratings and photo documentation.

Annual Regulatory Surveys

Vessels require periodic condition surveys for certification. This report documents the condition of hull, machinery, and equipment for regulatory compliance.

Insurance Surveys

Insurers may require a condition survey before underwriting. This report provides a detailed assessment of vessel condition.

Pre-Purchase Inspections

Before purchasing a vessel, a condition survey helps assess its true condition. This report supports informed decision-making.

Maintenance Planning

Survey findings help plan maintenance and repairs. The report prioritizes defects and recommends corrective actions.

  1. 1

    Review Previous Reports

    Review previous survey reports and vessel documentation to understand known issues and maintenance history.

  2. 2

    Inspect Hull, Machinery, and Equipment

    Conduct a thorough inspection of the hull externally and internally, machinery spaces, and all equipment. Test safety systems.

  3. 3

    Document and Report

    Record condition ratings, defects, observations, and photos. Complete the report with overall conclusions and recommendations.

Photo Report Generator

Use the photo report generator to create condition survey reports with embedded photos. Attach images of hull, machinery, and equipment.

Create Photo Report

Mobile Photo Documentation App

Capture condition photos on-site with the mobile app. Annotate images with location and condition notes, then sync to your report.

Mobile App

Document Sections

Click a section to jump to it in the sample document.

General Information

Record the survey date, location, purpose, and surveyor details.

Object of Inspection

Identify the vessel by name and IMO number.

Defects and Observations

Document defects and observations for hull, machinery, and equipment with photos.

Additional Information

Provide overall condition rating, summary of findings, and recommendations.

Inspection Participants

List the surveyor and owner representative.

Signatures

Collect signatures from surveyor and owner representative.

Document Fields and Columns

General Information

Inspection date
Date of the survey.
Address
Location of the vessel.
Basis for inspection
Purpose of the survey (e.g., insurance, sale).
Expert
Name of the surveyor.

Object of Inspection

Object type
Type of object (vessel).
Object name
Vessel name and IMO number.
Technical condition
Overall condition rating.

Defects and Observations

No.
Sequential number.
Element
Component (hull, machinery, equipment).
Defect
Type of defect (e.g., crack, corrosion).
Damage description
Detailed description.
Photos
Photographic evidence.

Inspection Participants

No.
Participant number.
Full name
Full name.
Position / status
Role.
Comment
Remarks.

Frequently Asked Questions about Photo Reports and Photo Tables

What areas are covered in a condition survey?

The survey covers hull structure, machinery (main and auxiliary), and equipment including deck, safety, and navigation equipment. Each area is rated for condition.

How are condition ratings defined?

Condition ratings are Good, Fair, Poor, or Critical. They reflect the overall state of each category based on inspection findings.

Can I include photos in the report?

Yes, the template includes photo fields for hull, machinery, and equipment. You can attach multiple photos per category.

Who signs the survey report?

The surveyor and an owner representative sign the report. Their signatures confirm the survey findings and recommendations.

How do I start using this template?

Click 'Use this template' to open it in the online editor. Fill in the survey details, condition assessments, and recommendations, then generate the report.

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Enter inspection details and generate a ready-to-download document.