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Condition Survey Report
Create a comprehensive condition survey report to assess the physical condition of a vessel. This template covers hull, machinery, and equipment with condition ratings, defects, and photo evidence.
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The full inspection cycle — in one service
Take photos of the object in the mobile app, complete the inspection report from the template, and download the finished photo report as Word or PDF.
Inspection report
Complete the document from this template: sections, fields, photo documentation, and signatures.
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Review the structure, sections, and fields before proceeding to fill out the document.
Condition Survey Report
No.CSR-2026-0714-001
1. General Information
The general information about the vessel, including its identification and registration details, was obtained from official ship registers and the ship's documentation.
| Inspection date | 7/14/2026 | Address | Port of Liverpool, Berth 5 |
| Basis for inspection | Insurance survey |
Expert Andrew Scott , Surveyor
The vessel's general particulars are consistent with the provided certificates and registration documents.
2. Object of Inspection
The inspection covered the vessel's hull, machinery, equipment, and systems as per the scope of the survey.
| Object type | Vessel | Object name | MV Northern Star |
| Technical condition | not filled in |
The object of inspection was thoroughly examined and the results are presented below.
3. Defects and Observations
Document defects and observations for hull, machinery, and equipment with photos.
| No. | Damage description | Photos |
|---|---|---|
| 1 | - | not filled in |
| 2 | - | not filled in |
| 3 | - | not filled in |
4. Additional Information
Provide overall condition rating, summary of findings, and recommendations.
| Identification was carried out | Vessel: MV Northern Star, IMO: 9123456 |
| There are remarks | Overall condition assessed as fair with some defects noted. |
5. Inspection Participants
List the surveyor and owner representative.
| No. | Full name | Position / status | Comment |
|---|---|---|---|
| 1 | Andrew Scott | Surveyor | Conducted the condition survey |
| 2 | Peter Jones | Owner Representative | Accompanied the survey |
Signatures
Collect signatures from surveyor and owner representative.
______________________________
Andrew Scott, Surveyor
______________________________
Andrew Scott
______________________________
Peter Jones
Report
Purpose and Procedure for Drafting the Document
What Is a Condition Survey Report?
A condition survey report assesses the physical condition of a vessel, including hull, machinery, and equipment. It records condition ratings, defects, observations, and recommendations. The report supports certification, insurance, and maintenance planning.
Who Uses This Report?
Surveyors, vessel owners, insurers, and classification societies use this report to evaluate vessel condition. It is often required for insurance surveys, sale inspections, or regulatory compliance.
Key Sections of the Report
The report includes survey identification, hull condition, machinery condition, equipment condition, overall conclusions, and signatures. Each category has condition ratings and photo documentation.
Annual Regulatory Surveys
Vessels require periodic condition surveys for certification. This report documents the condition of hull, machinery, and equipment for regulatory compliance.
Insurance Surveys
Insurers may require a condition survey before underwriting. This report provides a detailed assessment of vessel condition.
Pre-Purchase Inspections
Before purchasing a vessel, a condition survey helps assess its true condition. This report supports informed decision-making.
Maintenance Planning
Survey findings help plan maintenance and repairs. The report prioritizes defects and recommends corrective actions.
- 1
Review Previous Reports
Review previous survey reports and vessel documentation to understand known issues and maintenance history.
- 2
Inspect Hull, Machinery, and Equipment
Conduct a thorough inspection of the hull externally and internally, machinery spaces, and all equipment. Test safety systems.
- 3
Document and Report
Record condition ratings, defects, observations, and photos. Complete the report with overall conclusions and recommendations.
Photo Report Generator
Use the photo report generator to create condition survey reports with embedded photos. Attach images of hull, machinery, and equipment.
Create Photo ReportMobile Photo Documentation App
Capture condition photos on-site with the mobile app. Annotate images with location and condition notes, then sync to your report.
Mobile AppDocument Sections
Click a section to jump to it in the sample document.
General Information
The general information about the vessel, including its identification and registration details, was obtained from official ship registers and the ship's documentation.
Object of Inspection
The inspection covered the vessel's hull, machinery, equipment, and systems as per the scope of the survey.
Defects and Observations
Document defects and observations for hull, machinery, and equipment with photos.
Additional Information
Provide overall condition rating, summary of findings, and recommendations.
Inspection Participants
List the surveyor and owner representative.
Signatures
Collect signatures from surveyor and owner representative.
Document Fields and Columns
General Information
- Inspection date
- Date of the survey.
- Address
- Location of the vessel.
- Basis for inspection
- Purpose of the survey (e.g., insurance, sale).
- Expert
- Name of the surveyor.
Object of Inspection
- Object type
- Type of object (vessel).
- Object name
- Vessel name and IMO number.
- Technical condition
- Overall condition rating.
Defects and Observations
- No.
- Sequential number.
- Element
- Component (hull, machinery, equipment).
- Defect
- Type of defect (e.g., crack, corrosion).
- Damage description
- Detailed description.
- Photos
- Photographic evidence.
Inspection Participants
- No.
- Participant number.
- Full name
- Full name.
- Position / status
- Role.
- Comment
- Remarks.
Frequently Asked Questions about Photo Reports and Photo Tables
What areas are covered in a condition survey?
The survey covers hull structure, machinery (main and auxiliary), and equipment including deck, safety, and navigation equipment. Each area is rated for condition.
How are condition ratings defined?
Condition ratings are Good, Fair, Poor, or Critical. They reflect the overall state of each category based on inspection findings.
Can I include photos in the report?
Yes, the template includes photo fields for hull, machinery, and equipment. You can attach multiple photos per category.
Who signs the survey report?
The surveyor and an owner representative sign the report. Their signatures confirm the survey findings and recommendations.
How do I start using this template?
Click 'Use this template' to open it in the online editor. Fill in the survey details, condition assessments, and recommendations, then generate the report.
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Enter inspection details and generate a ready-to-download document.