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Cargo Hold Photo Report
Create a cargo hold photo report to document cleanliness, damage, or residues in cargo holds. This template helps you record hold condition with photos and remarks for each hold.
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The full inspection cycle — in one service
Take photos of the object in the mobile app, complete the inspection report from the template, and download the finished photo report as Word or PDF.
Inspection report
Complete the document from this template: sections, fields, photo documentation, and signatures.
Photo Report Generator
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Document Preview
Review the structure, sections, and fields before proceeding to fill out the document.
Cargo Hold Photo Report
No.CHPR-2026-0714-001
1. General Information
The general information was compiled from the ship's registration documents and the inspection order.
| Inspection date | 7/14/2026 | Basis for inspection | Pre-loading inspection |
Expert David Thompson , Surveyor
The general details of the inspection are accurately reflected in the accompanying documentation.
2. Object of Inspection
The inspected object is the vessel identified by its name and IMO number, as per the provided registration certificate.
| Object name | MV Atlantic Star | Technical condition | not filled in |
The vessel's identity was confirmed against official records.
3. Hold Condition Findings
For each cargo hold, record its condition, any damage or residues, and supporting photos.
| No. | Damage description | Photos |
|---|---|---|
| 1 | - | not filled in |
| 2 | - | not filled in |
| 3 | - | not filled in |
4. Additional Information
Provide overall condition assessment and recommendations.
| Identification was carried out | Vessel: MV Atlantic Star, IMO: 9876543 |
| There are remarks | All holds clean and ready for loading. |
5. Inspection Participants
List the surveyor and chief officer involved.
| No. | Full name | Position / status | Comment |
|---|---|---|---|
| 1 | David Thompson | Surveyor | Conducted the cargo hold inspection |
| 2 | John Miller | Chief Officer | Witnessed the inspection |
Signatures
Capture signatures of the surveyor and chief officer.
______________________________
David Thompson, Surveyor
______________________________
David Thompson
______________________________
John Miller
Photo Report
Purpose and Procedure for Drafting the Document
What Is a Cargo Hold Photo Report?
A cargo hold photo report documents the condition of cargo holds before loading or after discharge. It includes photographs of each hold, condition assessment (cleanliness, damage, residues), and remarks. The report supports cargo quality and vessel maintenance.
Who Uses This Report?
Surveyors, chief officers, and vessel operators use this report to record hold condition for cargo operations. It is often required by charterers or for insurance purposes.
Key Sections of the Report
The report includes report identification, hold photo details (repeatable for each hold), conclusions, and signatures. Each hold entry captures hold number, condition, photos, and remarks.
Pre-Loading Inspections
Before loading cargo, holds must be clean and free of residues. This report documents the condition for the charterer's approval.
Post-Discharge Inspections
After discharge, holds are inspected for damage or residues. This report records the condition for handover and potential claims.
Damage Documentation
If cargo hold damage is discovered, this report provides photographic evidence for repair planning and insurance claims.
Vessel Condition Records
Regular hold inspections help maintain vessel condition. This report serves as a record for maintenance planning.
- 1
Inspect Hold Cleanliness
Visually inspect each cargo hold for cleanliness, residues, and damage. Note any issues.
- 2
Document with Photos
Take photographs of each hold from multiple angles, including overview shots and close-ups of any damage or residues.
- 3
Report Findings
Complete the report by entering hold condition, attaching photos, and adding remarks. Provide overall conclusions and recommendations.
Photo Report Generator
Use the photo report generator to create cargo hold photo reports with embedded images. Organize photos per hold for clear documentation.
Create Photo ReportMobile Photo Documentation App
Capture hold photos on-site with the mobile app. Annotate images with hold number and condition notes, then sync to your report.
Mobile AppDocument Sections
Click a section to jump to it in the sample document.
General Information
The general information was compiled from the ship's registration documents and the inspection order.
Object of Inspection
The inspected object is the vessel identified by its name and IMO number, as per the provided registration certificate.
Hold Condition Findings
For each cargo hold, record its condition, any damage or residues, and supporting photos.
Additional Information
Provide overall condition assessment and recommendations.
Inspection Participants
List the surveyor and chief officer involved.
Signatures
Capture signatures of the surveyor and chief officer.
Document Fields and Columns
General Information
- Inspection date
- Date when the cargo hold inspection was performed.
- Basis for inspection
- Reason or basis for the inspection.
- Expert
- Name of the surveyor conducting the inspection.
Object of Inspection
- Object name
- Name of the vessel.
- Technical condition
- IMO number of the vessel.
Hold Condition Findings
- No.
- Sequential number of the hold entry.
- Element
- Hold number or identifier.
- Defect
- Condition or defect type (e.g., clean, damaged, residue).
- Damage description
- Additional remarks about the hold condition.
- Photos
- Photographs of the cargo hold.
Inspection Participants
- No.
- Sequential number of the participant.
- Full name
- Name of the participant.
- Position / status
- Role or position of the participant.
- Comment
- Additional comments about the participant.
Frequently Asked Questions about Photo Reports and Photo Tables
What conditions can be recorded for each hold?
Hold condition can be recorded as Clean, Acceptable, Needs Cleaning, Damaged, or Residue Present. You can add remarks for more detail.
How many photos are required per hold?
The template recommends at least two overview photos per hold, plus close-ups of any damage or residues. Hatch cover sealing photos are also recommended.
Can I add remarks for each hold?
Yes, each hold entry includes a remarks field for additional notes about the condition or specific observations.
Who signs the report?
The surveyor and optionally the chief officer sign the report. Their signatures confirm the findings.
How do I start using this template?
Click 'Use this template' to open it in the online editor. Fill in the vessel details, add hold entries with photos, and generate the report.
Create Your Document Online
Enter inspection details and generate a ready-to-download document.