Photo Report

Cargo Hold Photo Report

Create a cargo hold photo report to document cleanliness, damage, or residues in cargo holds. This template helps you record hold condition with photos and remarks for each hold.

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Photo Report

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Cargo Hold Photo Report

No.CHPR-2026-0714-001

Document title identifying the cargo hold photo report.

1. General Information

Record the inspection date, basis, and surveyor name.

Inspection date7/14/2026 Basis for inspectionPre-loading inspection
Expert David Thompson , Surveyor

2. Object of Inspection

Identify the vessel by name and IMO number.

Object nameMV Atlantic Star Technical conditionnot filled in

3. Hold Condition Findings

For each cargo hold, record its condition, any damage or residues, and supporting photos.

No.Damage descriptionPhotos
1-not filled in
2-not filled in
3-not filled in

4. Additional Information

Provide overall condition assessment and recommendations.

Identification was carried outVessel: MV Atlantic Star, IMO: 9876543
There are remarksAll holds clean and ready for loading.

5. Inspection Participants

List the surveyor and chief officer involved.

No.Full namePosition / statusComment
1David ThompsonSurveyorConducted the cargo hold inspection
2John MillerChief OfficerWitnessed the inspection

Signatures

Capture signatures of the surveyor and chief officer.

______________________________
David Thompson, Surveyor
______________________________
David Thompson
______________________________
John Miller

Photo Report

Purpose and Procedure for Drafting the Document

What Is a Cargo Hold Photo Report?

A cargo hold photo report documents the condition of cargo holds before loading or after discharge. It includes photographs of each hold, condition assessment (cleanliness, damage, residues), and remarks. The report supports cargo quality and vessel maintenance.

Who Uses This Report?

Surveyors, chief officers, and vessel operators use this report to record hold condition for cargo operations. It is often required by charterers or for insurance purposes.

Key Sections of the Report

The report includes report identification, hold photo details (repeatable for each hold), conclusions, and signatures. Each hold entry captures hold number, condition, photos, and remarks.

Pre-Loading Inspections

Before loading cargo, holds must be clean and free of residues. This report documents the condition for the charterer's approval.

Post-Discharge Inspections

After discharge, holds are inspected for damage or residues. This report records the condition for handover and potential claims.

Damage Documentation

If cargo hold damage is discovered, this report provides photographic evidence for repair planning and insurance claims.

Vessel Condition Records

Regular hold inspections help maintain vessel condition. This report serves as a record for maintenance planning.

  1. 1

    Inspect Hold Cleanliness

    Visually inspect each cargo hold for cleanliness, residues, and damage. Note any issues.

  2. 2

    Document with Photos

    Take photographs of each hold from multiple angles, including overview shots and close-ups of any damage or residues.

  3. 3

    Report Findings

    Complete the report by entering hold condition, attaching photos, and adding remarks. Provide overall conclusions and recommendations.

Photo Report Generator

Use the photo report generator to create cargo hold photo reports with embedded images. Organize photos per hold for clear documentation.

Create Photo Report

Mobile Photo Documentation App

Capture hold photos on-site with the mobile app. Annotate images with hold number and condition notes, then sync to your report.

Mobile App

Document Sections

Click a section to jump to it in the sample document.

General Information

Record the inspection date, basis, and surveyor name.

Object of Inspection

Identify the vessel by name and IMO number.

Hold Condition Findings

For each cargo hold, record its condition, any damage or residues, and supporting photos.

Additional Information

Provide overall condition assessment and recommendations.

Inspection Participants

List the surveyor and chief officer involved.

Signatures

Capture signatures of the surveyor and chief officer.

Document Fields and Columns

General Information

Inspection date
Date when the cargo hold inspection was performed.
Basis for inspection
Reason or basis for the inspection.
Expert
Name of the surveyor conducting the inspection.

Object of Inspection

Object name
Name of the vessel.
Technical condition
IMO number of the vessel.

Hold Condition Findings

No.
Sequential number of the hold entry.
Element
Hold number or identifier.
Defect
Condition or defect type (e.g., clean, damaged, residue).
Damage description
Additional remarks about the hold condition.
Photos
Photographs of the cargo hold.

Inspection Participants

No.
Sequential number of the participant.
Full name
Name of the participant.
Position / status
Role or position of the participant.
Comment
Additional comments about the participant.

Frequently Asked Questions about Photo Reports and Photo Tables

What conditions can be recorded for each hold?

Hold condition can be recorded as Clean, Acceptable, Needs Cleaning, Damaged, or Residue Present. You can add remarks for more detail.

How many photos are required per hold?

The template recommends at least two overview photos per hold, plus close-ups of any damage or residues. Hatch cover sealing photos are also recommended.

Can I add remarks for each hold?

Yes, each hold entry includes a remarks field for additional notes about the condition or specific observations.

Who signs the report?

The surveyor and optionally the chief officer sign the report. Their signatures confirm the findings.

How do I start using this template?

Click 'Use this template' to open it in the online editor. Fill in the vessel details, add hold entries with photos, and generate the report.

Create Your Document Online

Enter inspection details and generate a ready-to-download document.