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Vehicle Diagnostic Report

Record the results of an electronic diagnostic scan. Document fault codes, freeze frame data, and technician observations to identify vehicle electronic system issues.

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Vehicle Diagnostic Report

No.DG-2026-0714-009

1. General Information

Inspection date7/14/2026 Basis for inspectionCheck engine light illuminated
Expert Mark Anderson , Diagnostic Technician

2. Object of Inspection

Object typenot filled in Object name2016 Ford Escape SE
Odometer Reading, mi85000

3. Fault Codes

No.Damage descriptionPhotos
1- 1not filled in

4. Additional Information

Identification was carried outVIN verified
There are remarksFault code P0420 indicates catalytic converter efficiency below threshold. Recommend further inspection.

5. Inspection Participants

No.Full namePosition / statusComment
1Mark AndersonTechnicianLead technician
2Jessica BrownCustomerVehicle owner

Signatures

______________________________
Mark Anderson, Diagnostic Technician
______________________________
Mark Anderson
______________________________
Jessica Brown

Report

Purpose and Procedure for Drafting the Document

What Is a Vehicle Diagnostic Report?

A vehicle diagnostic report captures the results of an electronic scan of a vehicle's control units. It lists diagnostic trouble codes (DTCs), freeze frame data, and technician notes. This report helps identify electronic system faults and supports repair decisions.

Key Sections of the Report

The report includes vehicle identification, diagnostic scan results with fault codes, technician observations, a conclusion with recommended repairs, and signatures. The fault codes section is repeatable to accommodate multiple DTCs.

Why Use This Template?

Using a standardized diagnostic report ensures that all fault codes and related data are recorded consistently. It provides a clear basis for repair recommendations and helps communicate findings to the vehicle owner.

Auto Repair Shops

Mechanics use this report to document diagnostic scans performed on customer vehicles, providing a record of fault codes and recommended repairs.

Fleet Maintenance

Fleet operators use diagnostic reports to track vehicle health and schedule maintenance based on fault code trends.

Pre-Purchase Vehicle Inspections

Buyers may request a diagnostic report to check for hidden electronic issues before purchasing a used vehicle.

Warranty Claim Support

Diagnostic reports can support warranty claims by providing evidence of electronic faults that occurred during the warranty period.

  1. 1

    Connect Diagnostic Tool

    The technician connects a diagnostic scan tool to the vehicle's OBD-II port.

  2. 2

    Read Fault Codes

    The tool retrieves diagnostic trouble codes and freeze frame data from the vehicle's ECUs.

  3. 3

    Interpret Codes

    The technician interprets the fault codes and notes any additional observations.

  4. 4

    Report Generation

    The technician completes the report with a summary and recommended repairs.

Photo Report Generator

Attach photos of the diagnostic tool screen or related components to the report for visual evidence.

Create Photo Report

Mobile Photo Documentation App

Capture diagnostic tool screenshots and vehicle photos on-site using the mobile app.

Mobile App

Document Sections

Click a section to jump to it in the sample document.

General Information

Record the scan date, reason for diagnosis, and the technician performing the scan.

Object of Inspection

Identify the vehicle by type, name, and mileage.

Fault Codes

List diagnostic trouble codes (DTCs) and related findings, including component, code, description, and supporting photos.

Additional Information

Provide a summary of findings and recommended repairs.

Inspection Participants

List the technician and customer involved in the diagnostic process.

Signatures

Collect signatures from the technician and customer to confirm the report.

Document Fields and Columns

General Information

Inspection date
Date when the diagnostic scan was performed.
Basis for inspection
Reason for the diagnostic scan (e.g., check engine light).
Expert
Name or identifier of the technician.

Object of Inspection

Object type
Type of vehicle (e.g., passenger car, commercial vehicle).
Object name
Vehicle make and model.
Odometer Reading (mi)
Current odometer reading.

Fault Codes

No.
Sequential number for each fault code entry.
Element
Component or system related to the fault code.
Defect
Diagnostic trouble code (DTC).
Damage description
Description of the fault code and related findings.
Photos
Photo of diagnostic tool screen or related evidence.

Inspection Participants

No.
Sequential number for each participant.
Full name
Full name of the participant.
Position / status
Role or title of the participant.
Comment
Additional remarks about the participant.

Frequently Asked Questions about Photo Reports and Photo Tables

What is a vehicle diagnostic report?

It is a document that records the results of an electronic diagnostic scan of a vehicle. It includes fault codes, freeze frame data, and technician recommendations for repairs.

Who uses this report?

Auto technicians, mechanics, and fleet managers use this report to document diagnostic findings and communicate them to vehicle owners or maintenance teams.

What information is included?

The report includes vehicle identification, scan tool used, list of fault codes, freeze frame data, technician notes, summary, recommended repairs, and signatures.

Can I add multiple fault codes?

Yes, the fault codes field is repeatable, allowing you to list as many DTCs as needed.

Is this template suitable for all vehicle types?

Yes, the template is generic and can be used for cars, trucks, and other vehicles with electronic control units.

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