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Vehicle Brake Inspection Report

Document the condition of a vehicle's brake system. Inspect brake components, check fluid level and condition, and perform a functional test.

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The full inspection cycle — in one service

Take photos of the object in the mobile app, complete the inspection report from the template, and download the finished photo report as Word or PDF.

1

Mobile Photo Documentation App

Capture brake component photos on-site with the mobile app and sync them to the report.

Mobile App
2

Inspection report

Complete the document from this template: sections, fields, photo documentation, and signatures.

3

Photo Report Generator

Attach brake pad, rotor, and fluid reservoir photos to the brake inspection report.

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Document Preview

Review the structure, sections, and fields before proceeding to fill out the document.

Vehicle Brake Inspection Report

No.BIR-2026-034

1. General Information

The general information about the inspection, including date, location, and purpose, is provided below.

Inspection date7/14/2026 Address555 Brake Street, Shop 2, Chicago, IL 60616
Expert Thomas Lee , Brake Technician

The inspection was conducted in accordance with the established procedures.

2. Object of Inspection

The inspected vehicle is identified by its registration number, VIN, make, model, and year of manufacture.

Object typePassenger Car Object name2018 Chevrolet Malibu LT
Odometer Reading, mi72300

The vehicle identification data were verified against the registration documents.

3. Main Parameters

The main technical parameters of the vehicle, such as engine displacement, power, and dimensions, were measured and compared with the manufacturer's specifications.

Front Left Pad Thickness3.2 Front Right Pad Thickness3.1
Rear Left Pad Thickness5.8 Rear Right Pad Thickness5.9

All main parameters are within the manufacturer's tolerance limits.

4. Brake Fluid Check

Additional parameters including fuel type, transmission type, and safety equipment were checked for compliance with the vehicle's documentation.

Brake Fluid Level: Full Brake Fluid Condition: Clear

No discrepancies were found in the additional parameters.

5. Brake Findings

List any brake defects, wear, or damage found, including location and extent.

No.Damage descriptionPhotos
1- 3.2not filled in

6. Additional Information

Provide an overall assessment of brake system condition and any recommended actions.

Identification was carried outVehicle identified by VIN.
There are remarksFront brake pads worn, rear brakes in good condition.

7. Inspection Participants

Record the names and roles of personnel involved in the inspection.

No.Full namePosition / statusComment
1Thomas LeeBrake TechnicianPerformed inspection.

Signatures

The signatures of the inspector and the vehicle owner confirm that the inspection was performed and the results were reviewed.

______________________________
Thomas Lee, Brake Technician
______________________________
Thomas Lee

All parties have signed the report, acknowledging the findings.

Report

Purpose and Procedure for Drafting the Document

What Is a Vehicle Brake Inspection Report?

This report focuses on the brake system of a vehicle. It records the condition of brake components such as pads, rotors, calipers, and lines, along with brake fluid level and condition. A functional test assesses pedal feel and brake performance.

Key Sections of the Report

The report includes vehicle identification, a repeatable brake system inspection section for each component, brake fluid check, functional test, summary with overall assessment and recommendations, and inspector signature.

Why Use This Template?

Using a standardized brake inspection report ensures consistent documentation of brake condition across all components. It supports safety compliance and maintenance planning.

Auto Repair Shops

Mechanics use this report to document brake inspections and recommend repairs to customers.

Fleet Maintenance

Fleet operators use this report to track brake wear and schedule maintenance.

Vehicle Safety Inspections

Inspection stations use this report to document brake condition during safety inspections.

Pre-Purchase Inspections

Buyers may request a brake inspection report to assess the condition of a used vehicle's brakes.

  1. 1

    Visual Inspection

    The technician visually inspects brake components for wear, leaks, and damage.

  2. 2

    Measurement of Pads/Rotors

    The technician measures pad thickness and rotor thickness using appropriate tools.

  3. 3

    Fluid Check

    The technician checks brake fluid level and condition.

  4. 4

    Report

    The technician completes the report with an overall assessment and recommendations.

Photo Report Generator

Attach brake pad, rotor, and fluid reservoir photos to the brake inspection report.

Create Photo Report

Mobile Photo Documentation App

Capture brake component photos on-site with the mobile app and sync them to the report.

Mobile App

Document Sections

Click a section to jump to it in the sample document.

General Information

The general information about the inspection, including date, location, and purpose, is provided below.

Object of Inspection

The inspected vehicle is identified by its registration number, VIN, make, model, and year of manufacture.

Main Parameters

The main technical parameters of the vehicle, such as engine displacement, power, and dimensions, were measured and compared with the manufacturer's specifications.

Brake Fluid Check

Additional parameters including fuel type, transmission type, and safety equipment were checked for compliance with the vehicle's documentation.

Brake Findings

List any brake defects, wear, or damage found, including location and extent.

Additional Information

Provide an overall assessment of brake system condition and any recommended actions.

Inspection Participants

Record the names and roles of personnel involved in the inspection.

Signatures

The signatures of the inspector and the vehicle owner confirm that the inspection was performed and the results were reviewed.

Document Fields and Columns

General Information

Inspection date
Date when the brake inspection was performed.
Address
Location where the vehicle was inspected.
Expert
Name of the technician conducting the brake check.

Object of Inspection

Object type
Type of vehicle (e.g., passenger car, motorcycle).
Object name
Vehicle identification details such as make, model, and VIN.
Odometer Reading (mi)
Current odometer reading of the vehicle.

Brake Findings

No.
Sequential number for each brake finding.
Element
Brake component inspected (e.g., brake pads, rotors).
Defect
Type of defect or wear observed.
Volume
Measured value such as pad thickness in mm.
Unit
Unit of measurement for the volume.
Localization
Specific location of the defect on the component.
Photos
Photographic evidence of the brake condition.
Damage description
Additional details about the finding.

Inspection Participants

No.
Sequential number for each participant.
Full name
Full name of the participant.
Position / status
Role or title of the participant.
Comment
Any remarks about the participant's involvement.

Frequently Asked Questions about Photo Reports and Photo Tables

What is a vehicle brake inspection report?

It is a document that records the condition of a vehicle's brake system, including component measurements, fluid check, and functional test results.

Who uses this report?

Auto technicians, fleet managers, safety inspectors, and vehicle buyers use this report to document brake condition.

What information is included?

The report includes vehicle identification, brake component inspection data, brake fluid check, functional test results, overall assessment, recommendations, and inspector signature.

Can I inspect multiple brake components?

Yes, the brake system inspection section is repeatable, allowing you to document each component individually.

Is this template suitable for all vehicle types?

Yes, it is suitable for cars, trucks, motorcycles, and other vehicles with brake systems.

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