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Thermographic Inspection Report for Electrical Systems

Document infrared thermography findings on electrical equipment with this structured report template. Record hot spot locations, temperature readings, delta T, severity ratings, and recommended actions, supported by thermographic images.

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Review the structure, sections, and fields before proceeding to fill out the document.

Thermographic Inspection Report for Electrical Systems

No.TIR-2026-015

Document title identifying the thermographic inspection report.

1. General Information

Record the inspection date, location, and thermographer details.

Inspection date7/14/2026 AddressMain Switchgear Room, Building A, 500 Industrial Blvd, Houston, TX 77001
Expert Laura Bennett , Certified Thermographer

2. Object of Inspection

Identify the equipment inspected and overall condition.

Object nameMain Switchgear SWG-101 Technical conditionnot filled in

3. Equipment Inspected

Record equipment ID, type, load condition, and ambient temperature for each scanned item.

Equipment IDSWG-101 Equipment TypeSwitchgear
Load Condition75% Ambient Temperature28

4. Inspection Conditions

Note ambient temperature and load conditions during scanning.

Inspection conditions are not selected.

5. Thermographic Findings

Document each hot spot found, including location, temperature, delta T, severity, and recommended action.

No.Damage descriptionPhotos
1-not filled in
2-not filled in

6. Additional Information

Provide overall assessment and general recommendations.

Identification was carried outEquipment identified by asset tags SWG-101, TRF-201
There are remarksTwo hot spots detected on switchgear bus bar connections; recommended re-torque and re-scan.

7. Inspection Participants

List the thermographer and any other participants.

No.Full namePosition / statusComment
1Laura BennettThermographerPerformed infrared scan
2David KimElectrical EngineerReviewed findings

Signatures

Capture digital signatures of the thermographer and reviewer.

______________________________
Laura Bennett, Certified Thermographer
______________________________
Laura Bennett
______________________________
David Kim

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Purpose and Procedure for Drafting the Document

What Is a Thermographic Inspection Report?

A thermographic inspection report documents the results of infrared thermography scans on electrical equipment to detect hot spots that indicate potential failures. It includes equipment details, thermographic findings, severity ratings, and recommendations.

Why Use This Template?

This template provides a standardized format for recording thermographic findings, including temperature readings, delta T, and severity ratings. It helps prioritize corrective actions and supports preventive maintenance programs.

Who Can Benefit?

Thermographers, electrical engineers, maintenance teams, and facility managers can use this report to document inspections and plan repairs. It is suitable for industrial, commercial, and utility electrical systems.

Preventive Maintenance Programs

Regular thermographic inspections help identify overheating connections and components before they fail, reducing downtime and preventing equipment damage.

Electrical System Audits

Thermographic reports are used during electrical system audits to assess the condition of switchgear, transformers, panelboards, and other equipment.

Insurance and Risk Management

Insurance companies may require thermographic inspection reports as part of risk assessment for electrical systems, helping to mitigate fire hazards.

Commissioning New Installations

Thermographic inspections are performed during commissioning to verify that new electrical installations are free from hot spots and operate within normal temperature ranges.

  1. 1

    Prepare for Scanning

    Ensure equipment is under load and accessible. Set up the infrared camera and record ambient temperature and load conditions.

  2. 2

    Scan Equipment

    Scan each piece of equipment, capturing thermographic images of any hot spots. Record temperature readings and delta T values.

  3. 3

    Analyze Findings

    Assess the severity of each hot spot based on delta T and industry standards. Document defect descriptions and recommended actions.

  4. 4

    Generate Report

    Compile the findings into the report, including overall assessment and recommendations. Add signatures from the thermographer and reviewer.

Photo Report Generator

Use the photo report generator to create a professional thermographic inspection report with embedded infrared images and structured sections. The online editor allows you to customize fields and add digital signatures.

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Mobile Photo Documentation App

Capture thermographic images and visual reference photos directly in the field using the mobile app. The app syncs with the report generator for seamless documentation.

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Document Sections

Click a section to jump to it in the sample document.

General Information

Record the inspection date, location, and thermographer details.

Object of Inspection

Identify the equipment inspected and overall condition.

Equipment Inspected

Record equipment ID, type, load condition, and ambient temperature for each scanned item.

Inspection Conditions

Note ambient temperature and load conditions during scanning.

Thermographic Findings

Document each hot spot found, including location, temperature, delta T, severity, and recommended action.

Additional Information

Provide overall assessment and general recommendations.

Inspection Participants

List the thermographer and any other participants.

Signatures

Capture digital signatures of the thermographer and reviewer.

Document Fields and Columns

General Information

Inspection date
Date when thermographic inspection was performed.
Address
Facility or area where inspection was conducted.
Expert
Name of the thermographer.

Object of Inspection

Object name
Identifier of the equipment inspected.
Technical condition
Overall condition of the equipment.

Thermographic Findings

No.
Sequential number for each hot spot.
Element
Equipment or component where hot spot was found.
Defect
Type of anomaly (e.g., hot spot, overheating connection).
Damage description
Description of the defect causing the hot spot.
Localization
Specific location of the hot spot on the equipment.
Repair type
Severity rating based on delta T.
Photos
Thermographic image of the hot spot.

Inspection Participants

No.
Sequential number for each participant.
Full name
Full name of the participant.
Position / status
Role or title of the participant.
Comment
Any additional remarks about the participant.

Frequently Asked Questions about Photo Reports and Photo Tables

What is the purpose of a thermographic inspection report?

The report documents the results of infrared thermography scans to identify hot spots in electrical equipment that may indicate potential failures. It helps maintenance teams prioritize repairs and prevent unplanned downtime.

What information is recorded for each hot spot?

For each hot spot, the report records the location, temperature reading, delta T (temperature difference from reference), severity rating (minor, intermediate, serious, critical), defect description, and recommended action. Thermographic images are also attached.

How is severity determined?

Severity is typically based on the delta T value and industry standards such as those from the International Electrical Testing Association (NETA). Higher delta T values indicate more urgent issues that require immediate attention.

Can I include both infrared and visual images?

Yes, the template supports both thermographic images (infrared) and visual reference images. Visual images provide context for the location of hot spots.

Who typically signs the report?

The report is usually signed by the thermographer who performed the inspection and optionally by a reviewer such as an electrical engineer. Digital signatures can be added in the online editor.

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