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Survey Report Template
Document the results of property or site surveys with this comprehensive report template. Record survey details, findings, conclusions, and recommendations for structural, condition, or topographic surveys.
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Take photos of the object in the mobile app, complete the inspection report from the template, and download the finished photo report as Word or PDF.
Inspection report
Complete the document from this template: sections, fields, photo documentation, and signatures.
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Document Preview
Review the structure, sections, and fields before proceeding to fill out the document.
Survey Report
No.SR-2026-021
1. General Information
The general information about the inspection, including the date, location, and purpose, is provided below.
| Inspection date | 7/14/2026 | Address | 22 Oak Avenue, Oxford OX2 6HT |
| Basis for inspection | Pre-purchase structural survey |
Expert Peter Davis , Surveyor
The inspection was conducted under the specified conditions and no procedural irregularities were noted.
2. Object of Inspection
The inspected buildings are identified and their main characteristics are described.
| Object type | Building | Object name | 22 Oak Avenue |
| Technical condition | not filled in |
The buildings were found to be in a condition consistent with their age and usage.
3. Inspection Conditions
The overall condition of the buildings was evaluated through visual inspection and non-destructive testing methods.
Inspection conditions are not selected.
The buildings are in a satisfactory condition with no critical defects observed.
4. Findings
List all findings including observations and defects with element, defect type, description, and photos.
| No. | Damage description | Photos |
|---|---|---|
| 1 | - | not filled in |
| 2 | - | not filled in |
5. Additional Information
Provide overall condition assessment and recommendations.
| Identification was carried out | Survey type: Structural Survey, Client: Mr. John Smith |
| There are remarks | Property is a 1930s detached house in fair condition. |
6. Inspection Participants
List the surveyor and client.
| No. | Full name | Position / status | Comment |
|---|---|---|---|
| 1 | Peter Davis | Surveyor | Lead surveyor |
| 2 | John Smith | Client | Prospective buyer |
Signatures
Capture signatures of the surveyor and client.
______________________________
Peter Davis, Surveyor
______________________________
Peter Davis
______________________________
John Smith
Report
Purpose and Procedure for Drafting the Document
What is a Survey Report?
A survey report is a document that presents the findings of a survey of a property or site. It includes details about the survey methodology, observations, defects, conclusions, and recommendations. Survey reports are used for property assessments, due diligence, and planning.
Key Features of This Template
This template includes sections for report metadata, survey details, repeatable findings with components, observations, defects, severity, conclusions, attachments, and signatures. It supports various survey types including structural, condition, and topographic surveys.
Who Can Use This Template?
Surveyors, structural engineers, property inspectors, real estate professionals, and facility managers can use this template. It is suitable for residential, commercial, and industrial properties.
Property Condition Surveys
Use this report to document the condition of a property for buyers, sellers, or owners. The findings section captures observations and defects for each component.
Structural Surveys
Conduct structural surveys to assess the integrity of buildings and structures. The report includes fields for structural findings and severity ratings.
Pre-Purchase Inspections
Before purchasing a property, use this survey report to identify any issues. The conclusions and recommendations help buyers make informed decisions.
Site Assessments
Assess the condition of a site for development or environmental purposes. The survey details section captures methods and conditions.
Insurance Surveys
Provide survey reports to insurers for risk assessment. The report documents the property condition and any potential hazards.
Maintenance Planning
Use the findings to plan maintenance and repairs. The recommendations section provides actionable steps to address identified issues.
- 1
Client Instruction
Receive instructions from the client regarding the scope and purpose of the survey.
- 2
Desktop Study
Review existing documents, plans, and historical data about the property or site.
- 3
Site Inspection
Conduct a thorough inspection of the property, recording observations, measurements, and photographs.
- 4
Report Preparation
Compile the findings into the report, including conclusions and recommendations. Review and deliver to the client.
Photo Report Generator
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Mobile AppDocument Sections
Click a section to jump to it in the sample document.
General Information
The general information about the inspection, including the date, location, and purpose, is provided below.
Object of Inspection
The inspected buildings are identified and their main characteristics are described.
Inspection Conditions
The overall condition of the buildings was evaluated through visual inspection and non-destructive testing methods.
Findings
List all findings including observations and defects with element, defect type, description, and photos.
Additional Information
Provide overall condition assessment and recommendations.
Inspection Participants
List the surveyor and client.
Signatures
Capture signatures of the surveyor and client.
Document Fields and Columns
General Information
- Inspection date
- Date when the survey was performed.
- Address
- Address of the surveyed property.
- Basis for inspection
- Purpose of the survey (e.g., structural survey).
- Expert
- Name of the surveyor.
Object of Inspection
- Object type
- Type of property (e.g., building, land).
- Object name
- Name or identifier of the property.
- Technical condition
- Overall condition of the property.
Findings
- No.
- Sequential number of the finding.
- Element
- Component or area where the finding was observed.
- Defect
- Type of defect or observation.
- Damage description
- Detailed description of the finding.
- Photos
- Photographic evidence.
Inspection Participants
- No.
- Sequential number of the participant.
- Full name
- Full name of the participant.
- Position / status
- Role or position.
- Comment
- Additional remarks.
Frequently Asked Questions about Photo Reports and Photo Tables
What types of surveys can be documented with this template?
This template supports structural surveys, condition surveys, topographic surveys, environmental surveys, and other types. You can select the survey type from the dropdown menu.
Can I add photos to the report?
Yes, the attachments section includes a photos field where you can add photographs taken during the survey. Photos can also be linked to specific findings.
Who signs the survey report?
The surveyor typically signs the report. The client may also sign to acknowledge receipt. The template includes signature fields for both.
Is this template suitable for regulatory submissions?
The report can be used to support regulatory submissions, but specific requirements may vary. It is recommended to verify that the report meets the relevant standards.
How do I customize the template?
The template is fully customizable in the online editor. You can add or remove sections, change field labels, and adjust the layout to match your survey methodology.
Can I include measurements in the findings?
Yes, the findings section includes fields for observations and defects. You can add measurements in the description or use the location field to specify dimensions.
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