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Sprinkler System Inspection Report
Verify compliance of sprinkler systems with NFPA 25. Record component conditions, test results, defects, and photo evidence in a structured online report.
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Take photos of the object in the mobile app, complete the inspection report from the template, and download the finished photo report as Word or PDF.
Inspection report
Complete the document from this template: sections, fields, photo documentation, and signatures.
Photo Report Generator
Use the photo report generator to attach photos of sprinkler heads, piping, and water supply connections. Visual evidence supports the inspection findings.
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Review the structure, sections, and fields before proceeding to fill out the document.
Sprinkler System Inspection Report
No.SSIR-2026-0044
1. General Information
The inspection was conducted in accordance with applicable standards and regulations for engineering network closure.
| Inspection date | 7/14/2026 | Address | Eastside Warehouse, 50 Industrial Boulevard, Detroit, MI 48201 |
Expert Maria Garcia , Fire Protection Inspector
The overall condition of the networks was assessed and documented.
2. Object of Inspection
The object of inspection is the engineering networks scheduled for closure, including their components and associated infrastructure.
| Object name | Building A Sprinkler System | Technical condition | not filled in |
The networks were identified and their location and extent confirmed.
3. System Information
Main parameters such as dimensions, capacity, and material specifications were verified against design documentation.
| System Type | Wet Pipe | Water Supply Source | City Main |
| Date Installed | 10/1/2018 | Last Service Date | 6/15/2025 |
No deviations from the design parameters were found.
4. Components Inspected
Additional parameters including operational characteristics and safety features were reviewed.
| Water Flow Test: Pass | Alarm Test: Pass |
| Valve Operation Test: Pass |
All additional parameters met the required criteria.
5. Defects
List defects found on components, including type, location, severity, and description.
| No. | Damage description | Photos |
|---|---|---|
| 1 | - | not filled in |
6. Additional Information
Provide overall conclusions and recommendations.
| Identification was carried out | Wet pipe sprinkler system, building A |
| There are remarks | System operational. One sprinkler head shows minor corrosion. Control valves open. Water flow test passed. |
7. Inspection Participants
List the participants: fire protection inspector and building owner.
| No. | Full name | Position / status | Comment |
|---|---|---|---|
| 1 | Maria Garcia | Fire Protection Inspector | Performed inspection |
| 2 | John Smith | Building Owner | Received report |
Signatures
Capture signatures of the inspector and building owner.
______________________________
Maria Garcia, Fire Protection Inspector
______________________________
Maria Garcia
______________________________
John Smith
Report
Purpose and Procedure for Drafting the Document
What Is a Sprinkler System Inspection Report?
A sprinkler system inspection report documents the inspection of a fire sprinkler system to verify compliance with NFPA 25. It includes system information, component conditions, test results, defects, observations, and photos.
Who Uses This Report?
Fire protection inspectors, building owners, and facility managers use this report to document inspections and identify deficiencies. It supports compliance with fire safety regulations.
Key Sections of the Report
The report includes sections for inspection details, system information, components inspected, test results, defects, observations, photos, and signatures. Each section captures essential data for a complete inspection record.
Annual Inspections per NFPA 25
NFPA 25 requires annual inspections of sprinkler systems. This template helps standardize the inspection process and document compliance.
Pre-Occupancy Inspections
Before a building is occupied, the sprinkler system must be inspected to ensure it is installed correctly and functional. This report documents the inspection results.
Post-Repair Verification
After repairs or modifications, an inspection report verifies that the system is operating correctly. It documents the condition of repaired components.
Insurance and Regulatory Compliance
Insurance companies and fire authorities may require documented inspections. This report provides evidence of compliance and due diligence.
- 1
Inspect Sprinkler Heads
Check sprinkler heads for corrosion, paint overspray, obstructions, and proper clearance. Record the condition of each head.
- 2
Check Control Valves
Verify that all control valves are in the correct position (open) and are properly sealed or locked. Test valve operation if required.
- 3
Test Water Flow
Conduct a water flow test to ensure adequate flow and pressure. Record test results and any alarms that are activated.
- 4
Inspect Piping
Inspect piping for leaks, corrosion, and proper supports. Note any issues and take photos as evidence.
Photo Report Generator
Use the photo report generator to attach photos of sprinkler heads, piping, and water supply connections. Visual evidence supports the inspection findings.
Create Photo ReportMobile Photo Documentation App
Capture inspection photos and data on-site with the mobile app. Sync everything to the report template for a seamless workflow.
Mobile AppDocument Sections
Click a section to jump to it in the sample document.
General Information
The inspection was conducted in accordance with applicable standards and regulations for engineering network closure.
Object of Inspection
The object of inspection is the engineering networks scheduled for closure, including their components and associated infrastructure.
System Information
Main parameters such as dimensions, capacity, and material specifications were verified against design documentation.
Components Inspected
Additional parameters including operational characteristics and safety features were reviewed.
Defects
List defects found on components, including type, location, severity, and description.
Additional Information
Provide overall conclusions and recommendations.
Inspection Participants
List the participants: fire protection inspector and building owner.
Signatures
Capture signatures of the inspector and building owner.
Document Fields and Columns
General Information
- Inspection date
- Date of the sprinkler system inspection.
- Address
- Building name and location of the system.
- Expert
- Name of the fire protection inspector.
Object of Inspection
- Object name
- Description of the sprinkler system.
- Technical condition
- Overall condition of the system (e.g., operational, needs repair).
Defects
- No.
- Sequential number for each defect.
- Element
- Component type (e.g., sprinkler head, control valve).
- Defect
- Type of defect (e.g., corrosion, paint overspray, valve closed).
- Localization
- Location of the defect.
- Damage description
- Detailed description of the defect.
- Photos
- Photo of the defect.
Inspection Participants
- No.
- Sequential number for each participant.
- Full name
- Full name of the participant.
- Position / status
- Role (e.g., Fire Protection Inspector, Building Owner).
- Comment
- Additional notes about the participant.
Frequently Asked Questions about Photo Reports and Photo Tables
What is a sprinkler system inspection report?
It is a document that records the inspection of a fire sprinkler system to verify compliance with NFPA 25. It includes system information, component conditions, test results, defects, and photos.
What standard is referenced?
The report is based on NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems. It can be adapted to other standards as needed.
What components are inspected?
Components include sprinkler heads, control valves, pipes, water flow switches, and water supply connections. The inspection covers all major parts of the system.
What tests are performed?
Tests include water flow tests, alarm tests, and valve operation tests. Each test verifies that the system functions correctly.
Who signs the report?
The fire protection inspector who performed the inspection and the building owner or representative sign the report. Signatures confirm the inspection and acknowledge the findings.
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