Mobile Photo Documentation App
Capture photos of system components on-site with the mobile app and sync them directly to your inspection report. This speeds up documentation.
Mobile AppReport
Smoke Ventilation Inspection Report
Inspect smoke ventilation systems to ensure they function correctly. Record system details, perform functional tests on fans, dampers, and control panels, and document any defects. Generate a signed report with photo evidence.
Start with this template
The full inspection cycle — in one service
Take photos of the object in the mobile app, complete the inspection report from the template, and download the finished photo report as Word or PDF.
Inspection report
Complete the document from this template: sections, fields, photo documentation, and signatures.
Photo Report Generator
Use the photo report generator to attach photos of smoke fans, control panels, dampers, and any defects. Visual evidence supports your inspection findings.
Create Photo ReportReport
Document Preview
Review the structure, sections, and fields before proceeding to fill out the document.
Smoke Ventilation Inspection Report
No.SVIR-2026-031
1. General Information
The general condition of the smoke ventilation systems was assessed through visual inspection and review of maintenance records.
| Inspection date | 7/22/2026 | Address | Greenfield Shopping Mall, Roof Level |
Expert David Lee , Fire Safety Inspector
The systems are generally in satisfactory condition, with no immediate safety concerns identified.
2. Object of Inspection
The inspected objects include smoke exhaust fans, ductwork, dampers, and control panels located in the designated fire zones.
| Object name | SV-MALL-ROOF | Technical condition | not filled in |
All inspected components were identified and their locations recorded for reference.
3. System Information
Key parameters such as airflow rates, static pressure, and fan performance were measured using calibrated instruments.
| System Type | Mechanical | Manufacturer | SmokeTech Inc. |
| Model | ST-5000 | Serial Number | ST-5000-2024-001 |
| Installation Date | 3/15/2024 |
Measured parameters were within acceptable ranges as per design specifications.
4. Inspection Results
Additional parameters including temperature ratings, damper closure times, and control system response were evaluated.
| Fan Operation: Pass | Damper Function: Pass |
| Control Panel Test: Pass |
All additional parameters met the required standards.
5. Defects Found
Record any defects found during inspection, including the component, defect type, and description. Attach photos as evidence.
| No. | Damage description | Photos |
|---|---|---|
| 1 | - | not filled in |
6. Additional Information
Provide an overall status assessment and any recommended actions based on findings.
| Identification was carried out | System ID: SV-MALL-ROOF |
| There are remarks | System operational; minor cleaning recommended. |
7. Inspection Participants
List the fire safety inspector and building owner involved in the inspection.
| No. | Full name | Position / status | Comment |
|---|---|---|---|
| 1 | David Lee | Fire Safety Inspector | Inspector |
| 2 | Anna Kowalski | Building Owner | Witness |
Signatures
Capture the signatures of the inspector and building owner to confirm the report.
______________________________
David Lee, Fire Safety Inspector
______________________________
David Lee
______________________________
Anna Kowalski
Report
Purpose and Procedure for Drafting the Document
What Is a Smoke Ventilation Inspection Report?
A smoke ventilation inspection report documents the inspection of smoke ventilation systems, including fans, dampers, and control panels. It records functional test results, observations, defects, and overall system status.
Why Use This Template?
This online template provides a comprehensive format for smoke ventilation inspections. You can record system information, test results, and defects, and attach photos as evidence. The report can be signed by the inspector and building owner.
Key Sections Included
The template includes inspection details, system information, inspection results (fan, damper, control panel, airflow), conclusions and recommendations, and signatures.
Annual Fire Safety Inspections
Smoke ventilation systems are typically inspected annually as part of fire safety maintenance. This report documents the inspection and any required corrective actions.
Post-Fire Event Inspections
After a fire event, smoke ventilation systems should be inspected to verify they are still operational. This report helps assess any damage or malfunction.
Building Handover
When a building is handed over to a new owner or tenant, a smoke ventilation inspection report provides assurance that the system is in working order.
Compliance Audits
Fire safety auditors may request inspection reports to verify that smoke ventilation systems are properly maintained and functional.
- 1
Control Panel Test
Test the control panel for proper operation and response. Record pass/fail/not tested.
- 2
Fan Operation Test
Verify that fans operate correctly and measure airflow if applicable. Record results.
- 3
Damper Function Test
Test dampers to ensure they open and close properly. Record results.
- 4
Report and Sign
Compile all test results, observations, and defects. Provide overall status and recommendations. Obtain signatures.
Photo Report Generator
Use the photo report generator to attach photos of smoke fans, control panels, dampers, and any defects. Visual evidence supports your inspection findings.
Create Photo ReportMobile Photo Documentation App
Capture photos of system components on-site with the mobile app and sync them directly to your inspection report. This speeds up documentation.
Mobile AppDocument Sections
Click a section to jump to it in the sample document.
General Information
The general condition of the smoke ventilation systems was assessed through visual inspection and review of maintenance records.
Object of Inspection
The inspected objects include smoke exhaust fans, ductwork, dampers, and control panels located in the designated fire zones.
System Information
Key parameters such as airflow rates, static pressure, and fan performance were measured using calibrated instruments.
Inspection Results
Additional parameters including temperature ratings, damper closure times, and control system response were evaluated.
Defects Found
Record any defects found during inspection, including the component, defect type, and description. Attach photos as evidence.
Additional Information
Provide an overall status assessment and any recommended actions based on findings.
Inspection Participants
List the fire safety inspector and building owner involved in the inspection.
Signatures
Capture the signatures of the inspector and building owner to confirm the report.
Document Fields and Columns
General Information
- Inspection date
- Date when the inspection was performed.
- Address
- Specific location of the smoke ventilation system within the building.
- Expert
- Name of the person conducting the inspection.
Object of Inspection
- Object name
- Name or identifier of the smoke ventilation system.
- Technical condition
- Overall technical condition of the system.
Defects Found
- No.
- Sequential number of the defect.
- Element
- Component where the defect was found.
- Defect
- Type of defect.
- Damage description
- Detailed description of the defect.
- Photos
- Photograph of the defect.
Inspection Participants
- No.
- Sequential number of the participant.
- Full name
- Name of the participant.
- Position / status
- Role or position of the participant.
- Comment
- Additional comments about the participant.
Frequently Asked Questions about Photo Reports and Photo Tables
What is a smoke ventilation inspection report?
It is a document that records the inspection of smoke ventilation systems, including functional tests of fans, dampers, and control panels. It also documents defects and overall system status.
Who performs the inspection?
A fire safety inspector or qualified technician typically performs the inspection. The inspector's name and signature are included in the report.
What tests are included?
Tests include fan operation, damper function, control panel test, and airflow measurement. Each test result is recorded as pass, fail, or not tested.
Can I document defects?
Yes, the template includes a defects section where you can record defect type, component, and description. You can also attach photos of defects.
Is this template suitable for natural and mechanical systems?
Yes, the template includes a system type field (natural or mechanical) and can be used for both types of smoke ventilation systems.
How do I start using this template?
Click 'Use this template' to open it in the online editor. Fill in the inspection details, perform tests, and generate your smoke ventilation inspection report.
Create Your Document Online
Enter inspection details and generate a ready-to-download document.