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Smoke Ventilation Inspection Report

Inspect smoke ventilation systems to ensure they function correctly. Record system details, perform functional tests on fans, dampers, and control panels, and document any defects. Generate a signed report with photo evidence.

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Smoke Ventilation Inspection Report

No.SVIR-2026-031

1. General Information

Inspection date7/22/2026 AddressGreenfield Shopping Mall, Roof Level
Expert David Lee , Fire Safety Inspector

2. Object of Inspection

Object nameSV-MALL-ROOF Technical conditionnot filled in

3. System Information

System TypeMechanical ManufacturerSmokeTech Inc.
ModelST-5000 Serial NumberST-5000-2024-001
Installation Date3/15/2024

4. Inspection Results

Fan Operation: Pass Damper Function: Pass
Control Panel Test: Pass

5. Defects Found

No.Damage descriptionPhotos
1-not filled in

6. Additional Information

Identification was carried outSystem ID: SV-MALL-ROOF
There are remarksSystem operational; minor cleaning recommended.

7. Inspection Participants

No.Full namePosition / statusComment
1David LeeFire Safety InspectorInspector
2Anna KowalskiBuilding OwnerWitness

Signatures

______________________________
David Lee, Fire Safety Inspector
______________________________
David Lee
______________________________
Anna Kowalski

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Purpose and Procedure for Drafting the Document

What Is a Smoke Ventilation Inspection Report?

A smoke ventilation inspection report documents the inspection of smoke ventilation systems, including fans, dampers, and control panels. It records functional test results, observations, defects, and overall system status.

Why Use This Template?

This online template provides a comprehensive format for smoke ventilation inspections. You can record system information, test results, and defects, and attach photos as evidence. The report can be signed by the inspector and building owner.

Key Sections Included

The template includes inspection details, system information, inspection results (fan, damper, control panel, airflow), conclusions and recommendations, and signatures.

Annual Fire Safety Inspections

Smoke ventilation systems are typically inspected annually as part of fire safety maintenance. This report documents the inspection and any required corrective actions.

Post-Fire Event Inspections

After a fire event, smoke ventilation systems should be inspected to verify they are still operational. This report helps assess any damage or malfunction.

Building Handover

When a building is handed over to a new owner or tenant, a smoke ventilation inspection report provides assurance that the system is in working order.

Compliance Audits

Fire safety auditors may request inspection reports to verify that smoke ventilation systems are properly maintained and functional.

  1. 1

    Control Panel Test

    Test the control panel for proper operation and response. Record pass/fail/not tested.

  2. 2

    Fan Operation Test

    Verify that fans operate correctly and measure airflow if applicable. Record results.

  3. 3

    Damper Function Test

    Test dampers to ensure they open and close properly. Record results.

  4. 4

    Report and Sign

    Compile all test results, observations, and defects. Provide overall status and recommendations. Obtain signatures.

Photo Report Generator

Use the photo report generator to attach photos of smoke fans, control panels, dampers, and any defects. Visual evidence supports your inspection findings.

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Mobile Photo Documentation App

Capture photos of system components on-site with the mobile app and sync them directly to your inspection report. This speeds up documentation.

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Document Sections

Click a section to jump to it in the sample document.

General Information

Record the inspection date, building name, and the name of the fire safety inspector.

Object of Inspection

Identify the smoke ventilation system being inspected and its overall technical state.

System Information

Record system details such as type (natural/mechanical), manufacturer, model, serial number, and installation date.

Inspection Results

Record the results of functional tests including fan operation, damper function, control panel test, and airflow measurement.

Defects Found

Record any defects found during inspection, including the component, defect type, and description. Attach photos as evidence.

Additional Information

Provide an overall status assessment and any recommended actions based on findings.

Inspection Participants

List the fire safety inspector and building owner involved in the inspection.

Signatures

Capture the signatures of the inspector and building owner to confirm the report.

Document Fields and Columns

General Information

Inspection date
Date when the inspection was performed.
Address
Specific location of the smoke ventilation system within the building.
Expert
Name of the person conducting the inspection.

Object of Inspection

Object name
Name or identifier of the smoke ventilation system.
Technical condition
Overall technical condition of the system.

Defects Found

No.
Sequential number of the defect.
Element
Component where the defect was found.
Defect
Type of defect.
Damage description
Detailed description of the defect.
Photos
Photograph of the defect.

Inspection Participants

No.
Sequential number of the participant.
Full name
Name of the participant.
Position / status
Role or position of the participant.
Comment
Additional comments about the participant.

Frequently Asked Questions about Photo Reports and Photo Tables

What is a smoke ventilation inspection report?

It is a document that records the inspection of smoke ventilation systems, including functional tests of fans, dampers, and control panels. It also documents defects and overall system status.

Who performs the inspection?

A fire safety inspector or qualified technician typically performs the inspection. The inspector's name and signature are included in the report.

What tests are included?

Tests include fan operation, damper function, control panel test, and airflow measurement. Each test result is recorded as pass, fail, or not tested.

Can I document defects?

Yes, the template includes a defects section where you can record defect type, component, and description. You can also attach photos of defects.

Is this template suitable for natural and mechanical systems?

Yes, the template includes a system type field (natural or mechanical) and can be used for both types of smoke ventilation systems.

How do I start using this template?

Click 'Use this template' to open it in the online editor. Fill in the inspection details, perform tests, and generate your smoke ventilation inspection report.

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