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Roofing Inspection Report

Verify roof deck, insulation, and underlayment readiness before final roofing installation with this inspection report template. Record observations, defects, and photo evidence.

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Roofing Inspection Report

No.RIR-2026-0714-001

1. General Information

Inspection date7/14/2026 AddressBuilding A, Roof Section 2, 123 Main Street, Manchester
Basis for inspectionPre-roofing substrate inspection per contract
Expert David Green , Roofing Inspector

2. Object of Inspection

Object typenot filled in Object nameRoof Section 2 - Flat Roof
Technical conditionnot filled in

3. Main Parameters

Deck ConditionSatisfactory Deck CleanlinessNo
Deck SlopeAdequate Insulation TypePolyisocyanurate (PIR) Board
Insulation Thickness100 Insulation ConditionGood
Underlayment TypeSelf-adhered modified bitumen Underlayment ConditionGood
Underlayment LapsAdequate

4. Inspection Conditions

Inspection conditions are not selected.

5. Defects

No.Damage descriptionPhotos
1-not filled in

6. Additional Information

Identification was carried outProject: Riverside Office Complex, Roof Section 2
There are remarksSubstrate ready for roofing. Minor defect in insulation thickness noted.

7. Inspection Participants

No.Full namePosition / statusComment
1David GreenRoofing InspectorPerformed substrate inspection.
2Robert BrownContractor RepresentativePresent during inspection.

Signatures

______________________________
David Green, Roofing Inspector
______________________________
David Green
______________________________
Robert Brown

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Purpose and Procedure for Drafting the Document

What is a Roofing Inspection Report?

A roofing inspection report documents the condition of the roof deck, insulation, and underlayment before the final roofing material is installed. It ensures that the substrate is ready for roofing.

Why Use This Template?

This template provides a structured way to inspect and document deck condition, cleanliness, slope, insulation type and thickness, underlayment condition and laps, and any defects.

Who Can Use It?

Roofing inspectors, contractors, and quality assurance personnel can use this template to verify roof readiness.

New Roof Installation

Before installing the final roofing membrane or shingles, this report confirms that the deck, insulation, and underlayment are properly installed.

Roof Replacement Projects

During reroofing, this report documents the condition of the existing substrate after tear-off and before new installation.

Quality Control

Contractors use this report to demonstrate that work meets specifications before proceeding to the next phase.

Warranty Requirements

Some roofing manufacturers require documented substrate inspections to validate warranties.

Building Code Compliance

Inspectors may require this report to verify compliance with building codes for roof assemblies.

  1. 1

    Record Inspection Details

    Enter the inspection date, inspector name, contractor name, project name, and location.

  2. 2

    Inspect Roof Deck

    Assess deck condition, cleanliness, slope adequacy, and note any damage.

  3. 3

    Inspect Insulation

    Record insulation type, measured thickness, and condition (good, damaged, wet).

  4. 4

    Inspect Underlayment

    Check underlayment type, condition, and lap adequacy.

  5. 5

    Document and Sign

    Add observations, defects, photos, and obtain signatures from inspector and contractor.

Photo Report Generator

Attach photos of roof deck, insulation, and underlayment to your report using the photo report generator.

Create Photo Report

Mobile Photo Documentation App

Capture roof substrate images on-site with the mobile app and include them in your inspection report.

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Document Sections

Click a section to jump to it in the sample document.

General Information

Record the inspection date, project address, contract or basis, and the specialist performing the inspection.

Object of Inspection

Identify the roof entity, its name or designation, and its current technical state.

Main Parameters

Document key parameters of the roof deck, insulation, and underlayment including condition, cleanliness, slope, type, thickness, and laps.

Inspection Conditions

Note environmental and site conditions that may affect the inspection results.

Defects

List any defects found on the roof deck, insulation, or underlayment with location and photo evidence.

Additional Information

Provide overall conclusions, recommendations, and any additional comments.

Inspection Participants

List the inspector and contractor representatives involved in the inspection.

Signatures

Capture signatures of the inspector and contractor to confirm the report.

Document Fields and Columns

General Information

Inspection date
Date when the roofing inspection was performed.
Address
Project address or location of the roof.
Basis for inspection
Contract or basis for the inspection.
Expert
Name or identifier of the roofing specialist.

Object of Inspection

Object type
Type of roof entity (e.g., flat roof, pitched roof).
Object name
Name or designation of the roof area.
Technical condition
Overall technical condition of the roof.

Defects

No.
Sequential number for each defect.
Element
Component where the defect is located (deck, insulation, underlayment).
Defect
Description of the defect.
Localization
Specific location of the defect on the roof.
Damage description
Detailed notes about the defect.
Photos
Photographic evidence of the defect.

Inspection Participants

No.
Sequential number for each participant.
Full name
Full name of the participant.
Position / status
Role or title of the participant.
Comment
Additional remarks about the participant.

Frequently Asked Questions about Photo Reports and Photo Tables

What does a roofing inspection report include?

It includes inspection details, roof deck condition and cleanliness, insulation type and thickness, underlayment condition and laps, observations, defects, and photos.

How do I use this template?

Open the template in the online editor, fill in the inspection data for each section, add photos, and generate a PDF report.

Can I add photos of the roof deck?

Yes, the template supports photo attachments. You can capture images of the deck, insulation, and underlayment.

Who signs the report?

The inspector and the contractor representative typically sign the report.

Is this report required before every roofing installation?

Many construction contracts and quality assurance programs require a substrate inspection before final roofing. This template helps meet that requirement.

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