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Roofing Inspection Report

Verify roof deck, insulation, and underlayment readiness before final roofing installation with this inspection report template. Record observations, defects, and photo evidence.

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The full inspection cycle — in one service

Take photos of the object in the mobile app, complete the inspection report from the template, and download the finished photo report as Word or PDF.

1

Mobile Photo Documentation App

Capture roof substrate images on-site with the mobile app and include them in your inspection report.

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2

Inspection report

Complete the document from this template: sections, fields, photo documentation, and signatures.

3

Photo Report Generator

Attach photos of roof deck, insulation, and underlayment to your report using the photo report generator.

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Document Preview

Review the structure, sections, and fields before proceeding to fill out the document.

Roofing Inspection Report

No.RIR-2026-0714-001

1. General Information

The general condition of the roofing structure was assessed through visual inspection and review of the project documentation.

Inspection date7/14/2026 AddressBuilding A, Roof Section 2, 123 Main Street, Manchester
Basis for inspectionPre-roofing substrate inspection per contract
Expert David Green , Roofing Inspector

The overall condition of the roofing structure is satisfactory, with no critical issues identified.

2. Object of Inspection

The object of inspection is the roofing structure of the building, including the roof deck, insulation, vapor barrier, and supporting elements, prior to the installation of the final covering.

Object typeRoof Object nameRoof Section 2 - Flat Roof
Technical conditionnot filled in

The roofing structure was inspected in accordance with the project requirements and applicable standards.

3. Main Parameters

The main parameters of the roofing structure, such as dimensions, slopes, and material specifications, were verified against the design documentation.

Deck ConditionSatisfactory Deck CleanlinessNo
Deck SlopeAdequate Insulation TypePolyisocyanurate (PIR) Board
Insulation Thickness100 Insulation ConditionGood
Underlayment TypeSelf-adhered modified bitumen Underlayment ConditionGood
Underlayment LapsAdequate

The main parameters of the roofing structure conform to the design values.

4. Inspection Conditions

The environmental and operational conditions affecting the roofing structure were evaluated, including weather exposure and load-bearing capacity.

Inspection conditions are not selected.

The conditions are within the expected range, and the roofing structure is deemed suitable for covering installation.

5. Defects

List any defects found on the roof deck, insulation, or underlayment with location and photo evidence.

No.Damage descriptionPhotos
1-not filled in

6. Additional Information

Provide overall conclusions, recommendations, and any additional comments.

Identification was carried outProject: Riverside Office Complex, Roof Section 2
There are remarksSubstrate ready for roofing. Minor defect in insulation thickness noted.

7. Inspection Participants

List the inspector and contractor representatives involved in the inspection.

No.Full namePosition / statusComment
1David GreenRoofing InspectorPerformed substrate inspection.
2Robert BrownContractor RepresentativePresent during inspection.

Signatures

Capture signatures of the inspector and contractor to confirm the report.

______________________________
David Green, Roofing Inspector
______________________________
David Green
______________________________
Robert Brown

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Purpose and Procedure for Drafting the Document

What is a Roofing Inspection Report?

A roofing inspection report documents the condition of the roof deck, insulation, and underlayment before the final roofing material is installed. It ensures that the substrate is ready for roofing.

Why Use This Template?

This template provides a structured way to inspect and document deck condition, cleanliness, slope, insulation type and thickness, underlayment condition and laps, and any defects.

Who Can Use It?

Roofing inspectors, contractors, and quality assurance personnel can use this template to verify roof readiness.

New Roof Installation

Before installing the final roofing membrane or shingles, this report confirms that the deck, insulation, and underlayment are properly installed.

Roof Replacement Projects

During reroofing, this report documents the condition of the existing substrate after tear-off and before new installation.

Quality Control

Contractors use this report to demonstrate that work meets specifications before proceeding to the next phase.

Warranty Requirements

Some roofing manufacturers require documented substrate inspections to validate warranties.

Building Code Compliance

Inspectors may require this report to verify compliance with building codes for roof assemblies.

  1. 1

    Record Inspection Details

    Enter the inspection date, inspector name, contractor name, project name, and location.

  2. 2

    Inspect Roof Deck

    Assess deck condition, cleanliness, slope adequacy, and note any damage.

  3. 3

    Inspect Insulation

    Record insulation type, measured thickness, and condition (good, damaged, wet).

  4. 4

    Inspect Underlayment

    Check underlayment type, condition, and lap adequacy.

  5. 5

    Document and Sign

    Add observations, defects, photos, and obtain signatures from inspector and contractor.

Photo Report Generator

Attach photos of roof deck, insulation, and underlayment to your report using the photo report generator.

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Mobile Photo Documentation App

Capture roof substrate images on-site with the mobile app and include them in your inspection report.

Mobile App

Document Sections

Click a section to jump to it in the sample document.

General Information

The general condition of the roofing structure was assessed through visual inspection and review of the project documentation.

Object of Inspection

The object of inspection is the roofing structure of the building, including the roof deck, insulation, vapor barrier, and supporting elements, prior to the installation of the final covering.

Main Parameters

The main parameters of the roofing structure, such as dimensions, slopes, and material specifications, were verified against the design documentation.

Inspection Conditions

The environmental and operational conditions affecting the roofing structure were evaluated, including weather exposure and load-bearing capacity.

Defects

List any defects found on the roof deck, insulation, or underlayment with location and photo evidence.

Additional Information

Provide overall conclusions, recommendations, and any additional comments.

Inspection Participants

List the inspector and contractor representatives involved in the inspection.

Signatures

Capture signatures of the inspector and contractor to confirm the report.

Document Fields and Columns

General Information

Inspection date
Date when the roofing inspection was performed.
Address
Project address or location of the roof.
Basis for inspection
Contract or basis for the inspection.
Expert
Name or identifier of the roofing specialist.

Object of Inspection

Object type
Type of roof entity (e.g., flat roof, pitched roof).
Object name
Name or designation of the roof area.
Technical condition
Overall technical condition of the roof.

Defects

No.
Sequential number for each defect.
Element
Component where the defect is located (deck, insulation, underlayment).
Defect
Description of the defect.
Localization
Specific location of the defect on the roof.
Damage description
Detailed notes about the defect.
Photos
Photographic evidence of the defect.

Inspection Participants

No.
Sequential number for each participant.
Full name
Full name of the participant.
Position / status
Role or title of the participant.
Comment
Additional remarks about the participant.

Frequently Asked Questions about Photo Reports and Photo Tables

What does a roofing inspection report include?

It includes inspection details, roof deck condition and cleanliness, insulation type and thickness, underlayment condition and laps, observations, defects, and photos.

How do I use this template?

Open the template in the online editor, fill in the inspection data for each section, add photos, and generate a PDF report.

Can I add photos of the roof deck?

Yes, the template supports photo attachments. You can capture images of the deck, insulation, and underlayment.

Who signs the report?

The inspector and the contractor representative typically sign the report.

Is this report required before every roofing installation?

Many construction contracts and quality assurance programs require a substrate inspection before final roofing. This template helps meet that requirement.

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