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Capture distress photos on-site with the mobile app, automatically linking them to the survey report for efficient field data collection.
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Road Condition Survey Report
Assess pavement condition by recording distress types, roughness (IRI), and structural capacity (FWD). Use our online template to generate a comprehensive survey report.
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The full inspection cycle — in one service
Take photos of the object in the mobile app, complete the inspection report from the template, and download the finished photo report as Word or PDF.
Inspection report
Complete the document from this template: sections, fields, photo documentation, and signatures.
Photo Report Generator
Use the photo report generator to create a visual record of pavement distresses, supporting your survey findings with clear images.
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Document Preview
Review the structure, sections, and fields before proceeding to fill out the document.
Road Condition Survey Report
No.RCSR-2026-0015
1. General Information
The general information about the inspection, including date, location, and purpose, is provided below.
| Inspection date | 7/14/2026 | Address | Highway 101, Section A, mile markers 45-55 |
The inspection was carried out to assess the current state of the roads and identify any deficiencies.
2. Object of Inspection
The object of inspection is the road network, including its structural elements and associated infrastructure.
| Object name | Highway 101, Section A | Technical condition | not filled in |
The inspected road sections are identified and their boundaries are defined in the attached documentation.
3. Main Parameters
The main parameters of the roads, such as length, width, and surface type, were determined based on design documentation and field measurements.
| PCI | 65 | IRI | 2.8 |
| Rut Depth Max | 8 |
The measured parameters are within the expected ranges for this class of road.
4. Inspection Conditions
The overall condition of the road surface and structures was assessed using visual inspection and standardized evaluation criteria.
Inspection conditions are not selected.
The road condition is generally acceptable, with some areas requiring maintenance.
5. Pavement Distress
List each pavement distress with type, severity, extent, location, and supporting photos.
| No. | Damage description | Photos |
|---|---|---|
| 1 | - 8 | not filled in |
| 2 | - 3 | not filled in |
| 3 | - 20 | not filled in |
6. Additional Information
Provide overall condition rating, remarks, and maintenance recommendations.
| Identification was carried out | Road Condition Survey Report |
| There are remarks | Overall rating: Fair. Pavement distress includes rutting and cracking. IRI measured at 2.8 m/km. Recommend crack sealing and partial resurfacing. |
7. Inspection Participants
List the surveyor and reviewer involved in the inspection.
| No. | Full name | Position / status | Comment |
|---|---|---|---|
| 1 | Emily Watson | Surveyor | Lead surveyor |
| 2 | Robert Chen | Reviewer | Pavement engineer |
Signatures
Capture digital signatures of the surveyor and reviewer.
______________________________
Emily Watson, Pavement Surveyor
______________________________
Emily Watson
______________________________
Robert Chen
Report
Purpose and Procedure for Drafting the Document
What is a Road Condition Survey Report?
A road condition survey report evaluates pavement condition by documenting distress types, severity, extent, roughness measurements, and structural capacity. It provides data for maintenance planning and asset management.
Why Use an Online Template?
Our online template provides a structured format for recording survey information, pavement distress with repeatable entries, roughness and structural data, and overall condition assessment.
Key Features of the Template
The template includes sections for survey information, pavement distress, roughness measurement, structural capacity, overall condition, and signatures. It supports IRI and FWD deflection fields.
Pavement Management Systems
Transportation agencies use survey data to calculate condition indices and prioritize maintenance and rehabilitation projects.
Maintenance Planning
Road authorities plan crack sealing, patching, and resurfacing based on distress data from condition surveys.
Asset Valuation
Condition survey reports support asset valuation by providing quantitative data on pavement condition.
Research and Analysis
Researchers use survey data to study pavement deterioration models and evaluate treatment effectiveness.
Budget Justification
Condition data helps justify funding requests for road maintenance and rehabilitation programs.
- 1
Plan the Survey
Select the road section and survey method (visual, automated, etc.).
- 2
Record Pavement Distress
For each distress type, record severity, extent, location, and optional measurement value.
- 3
Measure Roughness and Structural Capacity
Optionally record IRI value and FWD deflection measurements.
- 4
Assess Overall Condition and Export
Provide overall rating, remarks, and recommendations. Add signatures and export the report.
Photo Report Generator
Use the photo report generator to create a visual record of pavement distresses, supporting your survey findings with clear images.
Create Photo ReportMobile Photo Documentation App
Capture distress photos on-site with the mobile app, automatically linking them to the survey report for efficient field data collection.
Mobile AppDocument Sections
Click a section to jump to it in the sample document.
General Information
The general information about the inspection, including date, location, and purpose, is provided below.
Object of Inspection
The object of inspection is the road network, including its structural elements and associated infrastructure.
Main Parameters
The main parameters of the roads, such as length, width, and surface type, were determined based on design documentation and field measurements.
Inspection Conditions
The overall condition of the road surface and structures was assessed using visual inspection and standardized evaluation criteria.
Pavement Distress
List each pavement distress with type, severity, extent, location, and supporting photos.
Additional Information
Provide overall condition rating, remarks, and maintenance recommendations.
Inspection Participants
List the surveyor and reviewer involved in the inspection.
Signatures
Capture digital signatures of the surveyor and reviewer.
Document Fields and Columns
General Information
- Inspection date
- Date when the condition survey was performed.
- Address
- Road name or section identifier for the surveyed segment.
Object of Inspection
- Object name
- Name or identifier of the road asset.
- Technical condition
- Overall condition rating of the pavement.
Pavement Distress
- No.
- Sequential number for each distress entry.
- Element
- Road component or layer affected.
- Defect
- Type of pavement distress observed.
- Volume
- Measured extent or quantity of the distress.
- Unit
- Unit of measurement for the volume.
- Localization
- Specific location along the road section.
- Damage description
- Detailed description of the distress.
- Photos
- Photographs of the distress with scale reference.
Inspection Participants
- No.
- Sequential number for each participant.
- Full name
- Full name of the participant.
- Position / status
- Role or title of the participant.
- Comment
- Additional notes about the participant's involvement.
Frequently Asked Questions about Photo Reports and Photo Tables
What types of pavement distress can be recorded?
The template includes rutting, cracking, potholes, spalling, delamination, and faded markings. You can also add other distress types as needed.
What is IRI and how is it measured?
IRI (International Roughness Index) is a measure of road roughness in m/km. It can be measured using a profilometer or other roughness measurement device. The template includes an optional IRI field.
What is FWD deflection?
FWD (Falling Weight Deflectometer) deflection measures pavement structural capacity. The template includes an optional field for recording deflection values in mm.
Are photos required for each distress?
Photos are required for each distress type to document condition. The template includes a photo requirement with a minimum of 1 photo per distress.
What is the difference between this survey and a pavement condition report?
This survey focuses on field data collection of distress, roughness, and structural capacity. A pavement condition report typically summarizes calculated indices like PCI from survey data.
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