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Property Condition Assessment Report
Evaluate the condition of a property for investment, maintenance, or due diligence. This report covers property overview, building systems assessment, defects, and overall condition rating.
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Take photos of the object in the mobile app, complete the inspection report from the template, and download the finished photo report as Word or PDF.
Inspection report
Complete the document from this template: sections, fields, photo documentation, and signatures.
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Property Condition Assessment Report
No.PCAR-2026-07-14-001
1. General Information
The general information about the inspection, including date, location, and purpose, is provided below.
| Inspection date | 7/14/2026 | Address | 100 High Street, London EC1A 1BB |
| Basis for inspection | Investment due diligence |
Expert Emily Watson , Property Inspector
The inspection was carried out as planned, and all relevant general details are recorded.
2. Object of Inspection
The inspected commercial buildings are identified and described, including their location, type, and construction characteristics.
| Object type | Commercial Building | Object name | High Street Office Block |
| Technical condition | not filled in | Release date | 1/1/1995 |
The object of inspection has been accurately identified and described.
3. Property Overview
The main technical parameters of the buildings, such as dimensions, structural systems, and load-bearing capacities, were assessed based on design documentation and visual inspection.
| Property Type | Office | Year Built | 1995 |
| Total Square Footage | 25000 | Number of Floors | 5 |
The main parameters were verified and found to be consistent with the design documentation.
4. Inspection Conditions
The overall condition of the buildings, including structural elements, facades, and interior finishes, was examined.
Inspection conditions are not selected.
The buildings are generally in good condition, with minor wear and tear observed in some areas.
5. System Findings
Record findings for each building system, including condition and defects.
| No. | Damage description | Photos |
|---|---|---|
| 1 | - 15 | not filled in |
| 2 | - 1 | not filled in |
6. Additional Information
Summarize overall condition rating and provide recommendations.
| Identification was carried out | Property ID: PROP-100, Year built: 1995 |
| There are remarks | Overall condition rated Fair. Roof and HVAC require attention. |
7. Inspection Participants
List the inspector and property owner or representative.
| No. | Full name | Position / status | Comment |
|---|---|---|---|
| 1 | Emily Watson | Property Inspector | Conducted assessment |
| 2 | James Brown | Property Owner | Received report |
Signatures
Capture signatures of inspector and owner.
______________________________
Emily Watson, Property Inspector
______________________________
Emily Watson
______________________________
James Brown
Report
Purpose and Procedure for Drafting the Document
What is this report?
This property condition assessment report is designed to evaluate the condition of a property for investment, maintenance, or due diligence purposes. It includes a property overview, assessment of major building systems, defects, observations, and an overall condition rating.
Who uses it?
Property inspectors, investors, owners, and facility managers use this report to understand the condition of a property and plan repairs or improvements.
Key features
The report includes a repeatable building systems assessment section with condition ratings, defects, and photos. It also provides an overall condition rating and recommendations.
Investment due diligence
Before purchasing a property, investors can use this report to assess the condition of building systems and estimate repair costs.
Maintenance planning
Property owners and facility managers can use the report to prioritize maintenance and capital improvements based on system conditions.
Insurance and risk assessment
Insurance companies may require a condition assessment to underwrite policies. The report provides a documented record of property condition.
Property sale or lease
Sellers and landlords can use the report to demonstrate the property's condition to buyers or tenants, supporting negotiations.
- 1
Open the template
Open this property condition assessment template in the online editor and enter the assessment date, property details, and inspector name.
- 2
Assess building systems
For each major system (roof, HVAC, electrical, plumbing, etc.), record the condition, observations, defects, and photos.
- 3
Rate overall condition
Provide an overall condition rating and summary of findings. Add recommendations for repairs or improvements.
- 4
Sign and export
Add signatures from the inspector and owner, then export the report as a PDF or other format.
Photo Report Generator
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Capture assessment photos on-site with the Mobile Photo Documentation App. It streamlines photo collection and links images directly to system assessments.
Mobile AppDocument Sections
Click a section to jump to it in the sample document.
General Information
The general information about the inspection, including date, location, and purpose, is provided below.
Object of Inspection
The inspected commercial buildings are identified and described, including their location, type, and construction characteristics.
Property Overview
The main technical parameters of the buildings, such as dimensions, structural systems, and load-bearing capacities, were assessed based on design documentation and visual inspection.
Inspection Conditions
The overall condition of the buildings, including structural elements, facades, and interior finishes, was examined.
System Findings
Record findings for each building system, including condition and defects.
Additional Information
Summarize overall condition rating and provide recommendations.
Inspection Participants
List the inspector and property owner or representative.
Signatures
Capture signatures of inspector and owner.
Document Fields and Columns
General Information
- Inspection date
- Date of the condition assessment.
- Address
- Address of the property.
- Basis for inspection
- Reason for the assessment (e.g., investment, maintenance).
- Expert
- Name or qualification of the inspector.
Object of Inspection
- Object type
- Type of property (commercial, industrial).
- Object name
- Name or identifier of the property.
- Technical condition
- Overall condition rating of the property.
- Release date
- Year the property was built.
System Findings
- No.
- Sequential number for each system entry.
- Element
- Building system name (e.g., Roof, HVAC).
- Defect
- Defect type or condition issue.
- Damage description
- Detailed description of the finding.
- Photos
- Photographs of the system condition.
Inspection Participants
- No.
- Sequential number for each participant.
- Full name
- Full name of the participant.
- Position / status
- Role or title.
- Comment
- Additional notes.
Frequently Asked Questions about Photo Reports and Photo Tables
What is a property condition assessment report?
It is a template for evaluating the condition of a property, including building systems, defects, and overall condition. It is used for investment, maintenance, or due diligence.
Who typically performs this assessment?
A property inspector, building engineer, or qualified professional usually performs the assessment. The template includes signature fields for the inspector and owner.
Can I add photos of building systems?
Yes, the template includes a photo field for each building system. You can attach photos of defects or notable conditions.
Is this report suitable for residential properties?
Yes, the report can be used for residential, commercial, or industrial properties. You can customize the property type and systems as needed.
How do I use this template?
Open the template in the online editor, fill in property and inspector details, assess each system, then sign and export. No download is required.
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