Mobile Photo Documentation App
Capture inspection photos on site with the mobile app. Images are automatically linked to the report for seamless documentation.
Mobile AppReport
Pre-Purchase Inspection Report
Inform buyers of the property condition before purchase. Document systems, structural, interior, and exterior inspections with detailed findings and photo evidence.
Start your pre-purchase inspection now
The full inspection cycle — in one service
Take photos of the object in the mobile app, complete the inspection report from the template, and download the finished photo report as Word or PDF.
Inspection report
Complete the document from this template: sections, fields, photo documentation, and signatures.
Photo Report Generator
Use the photo report generator to create a structured photo annex for your inspection report. Organize images by area and system.
Create Photo ReportReport
Document Preview
Review the structure, sections, and fields before proceeding to fill out the document.
Pre-Purchase Inspection Report
No.PPI-2026-021
1. General Information
The inspection was conducted in accordance with standard residential property assessment procedures, including visual examination and review of available documentation.
| Inspection date | 7/14/2026 | Address | 987 Birch Lane, Seattle, WA 98101 |
| Basis for inspection | Pre-purchase due diligence |
Expert James Carter , Licensed Home Inspector (HI-54321)
The general condition of the property has been assessed and the results are presented below.
2. Object of Inspection
The inspected object is a residential property, including its structural elements, systems, and surrounding area.
| Object type | Single Family Home | Object name | 987 Birch Lane |
| Technical condition | not filled in | Release date | 1/1/2010 |
The property identification details and location are confirmed as stated.
3. Main Parameters
Main parameters such as total area, number of rooms, year of construction, and type of construction were determined from property documents and on-site measurements.
| Property Type | Single Family | Year Built | 2010 |
| Square Footage | 2200 | Number of Bedrooms | 4 |
| Number of Bathrooms | 3 |
The main parameters of the property have been recorded and verified.
4. Inspection Conditions
The overall condition of the property was evaluated based on visual inspection of all accessible areas, including walls, floors, ceilings, and fixtures.
Inspection conditions are not selected.
The property is in a generally satisfactory condition, with minor wear and tear consistent with its age.
5. Defects and Observations
List each defect or observation with its location, description, and supporting photos.
| No. | Damage description | Photos |
|---|---|---|
| 1 | - | not filled in |
| 2 | - | not filled in |
6. Additional Information
Provide an overall condition summary and recommendations for the buyer.
| Identification was carried out | Property: 987 Birch Lane, Client: Lisa Moore |
| There are remarks | Property in good overall condition. Minor defects noted: cracked window seal, worn carpet. No major structural issues. |
7. Inspection Participants
List the inspector and client involved in the inspection.
| No. | Full name | Position / status | Comment |
|---|---|---|---|
| 1 | James Carter | Home Inspector | Lead inspector |
| 2 | Lisa Moore | Client | Prospective buyer |
Signatures
Collect signatures from the inspector and client to confirm the report.
______________________________
James Carter, Licensed Home Inspector (HI-54321)
______________________________
James Carter
______________________________
Lisa Moore
Report
Purpose and Procedure for Drafting the Document
What is a Pre-Purchase Inspection Report?
A pre-purchase inspection report provides a comprehensive assessment of a property's condition before a sale. It covers major systems (HVAC, electrical, plumbing), structural components, interior and exterior elements, and includes photo documentation.
Key Sections of the Report
The report includes inspection information, property description, systems inspection, structural inspection, interior inspection, exterior inspection, photo documentation, summary and recommendations, and signatures.
Who Uses This Document?
Homebuyers, real estate agents, and home inspectors use this report to evaluate property condition. It helps buyers make informed decisions and negotiate repairs or price adjustments.
Home Purchase Due Diligence
Buyers commission a pre-purchase inspection to uncover defects and safety issues before finalizing the sale. The report informs negotiation and repair plans.
Mortgage Approval
Some lenders require a home inspection report for certain loan types or older properties. The report helps assess the property's condition and loan risk.
Renovation Planning
New owners use the report to plan immediate repairs and future renovations. It provides a baseline for prioritizing work and budgeting.
Insurance Underwriting
Insurance companies may request a home inspection report to evaluate risk before issuing a policy, especially for properties with known issues.
Dispute Resolution
If defects are discovered after purchase, the pre-purchase report can serve as evidence in disputes with sellers or real estate agents.
- 1
Open the Template
Open the pre-purchase inspection report template in the online editor to begin documenting the inspection.
- 2
Enter Inspection and Property Details
Fill in the inspection date, inspector name and license, property address, client name, and property description including type, year built, square footage, bedrooms, and bathrooms.
- 3
Inspect Systems, Structural, Interior, and Exterior
For each area, record the condition of each component, any defects, and observations. The template supports multiple entries for comprehensive coverage.
- 4
Add Photo Evidence
Upload overview photos of exterior, interior, major systems, and close-ups of any defects. The template specifies minimum photo counts for thorough documentation.
- 5
Complete Summary and Signatures
Provide an overall condition rating, summary of major defects, and recommendations for the buyer. Capture signatures of the inspector and client.
Photo Report Generator
Use the photo report generator to create a structured photo annex for your inspection report. Organize images by area and system.
Create Photo ReportMobile Photo Documentation App
Capture inspection photos on site with the mobile app. Images are automatically linked to the report for seamless documentation.
Mobile AppDocument Sections
Click a section to jump to it in the sample document.
General Information
The inspection was conducted in accordance with standard residential property assessment procedures, including visual examination and review of available documentation.
Object of Inspection
The inspected object is a residential property, including its structural elements, systems, and surrounding area.
Main Parameters
Main parameters such as total area, number of rooms, year of construction, and type of construction were determined from property documents and on-site measurements.
Inspection Conditions
The overall condition of the property was evaluated based on visual inspection of all accessible areas, including walls, floors, ceilings, and fixtures.
Defects and Observations
List each defect or observation with its location, description, and supporting photos.
Additional Information
Provide an overall condition summary and recommendations for the buyer.
Inspection Participants
List the inspector and client involved in the inspection.
Signatures
Collect signatures from the inspector and client to confirm the report.
Document Fields and Columns
General Information
- Inspection date
- Date when the inspection was performed.
- Address
- Full address of the property being inspected.
- Basis for inspection
- Reason or context for the inspection, such as pre-purchase due diligence.
- Expert
- Name and license number of the home inspector.
Object of Inspection
- Object type
- Type of property, e.g., single-family, condo, commercial.
- Object name
- Property name or identifier if applicable.
- Technical condition
- Overall condition rating of the property.
- Release date
- Year the property was constructed.
Defects and Observations
- No.
- Sequential number for each defect entry.
- Element
- Building component or system where the defect is located.
- Defect
- Type or name of the defect.
- Damage description
- Detailed description of the defect.
- Localization
- Specific location of the defect within the element.
- Photos
- Photographs documenting the defect.
Inspection Participants
- No.
- Sequential number for each participant.
- Full name
- Full name of the participant.
- Position / status
- Role or title of the participant.
- Comment
- Additional notes about the participant's involvement.
Frequently Asked Questions about Photo Reports and Photo Tables
What is covered in a pre-purchase inspection?
A standard pre-purchase inspection covers major systems (HVAC, electrical, plumbing), structural components (foundation, roof, walls), interior (walls, floors, ceilings), and exterior (siding, windows, doors). It does not typically include specialized inspections like mold or pest.
How long does a home inspection take?
A typical home inspection for a single-family home takes 2-4 hours, depending on the size and condition of the property. Larger or more complex properties may take longer.
Can I attend the inspection?
Yes, buyers are encouraged to attend the inspection to ask questions and see issues firsthand. The inspector will explain findings and answer questions.
What if the inspection reveals major problems?
If major problems are found, the buyer can negotiate with the seller for repairs or a price reduction, or in some cases, withdraw from the purchase. The report provides the basis for these decisions.
Is this template suitable for commercial properties?
Yes, the template can be adapted for commercial properties. Adjust the property type and inspection items as needed.
Create Your Document Online
Enter inspection details and generate a ready-to-download document.