Mobile Photo Documentation App
Capture damage photos on site with the mobile app. Images are automatically linked to the inspection report for seamless documentation.
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Pre-Claim Inspection Report
Verify damage and support insurance claim assessment with a detailed online report. Document damage location, type, severity, cause, and estimated repair costs with photo evidence.
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The full inspection cycle — in one service
Take photos of the object in the mobile app, complete the inspection report from the template, and download the finished photo report as Word or PDF.
Inspection report
Complete the document from this template: sections, fields, photo documentation, and signatures.
Photo Report Generator
Use the photo report generator to create a structured photo log of damage. Organize images by location and type for easy reference.
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Document Preview
Review the structure, sections, and fields before proceeding to fill out the document.
Pre-Claim Inspection Report
No.PCI-2026-033
1. General Information
The inspection was conducted in accordance with standard residential property assessment procedures, including visual examination and review of available documentation.
| Inspection date | 7/14/2026 | Time | 2:00 PM — 3:30 PM |
| Address | 654 Maple Drive, Denver, CO 80201 | Basis for inspection | Insurance claim after storm damage |
Expert Karen White , Insurance Adjuster
The general condition of the property has been assessed and the results are presented below.
2. Object of Inspection
The inspected object is a residential property, including its structural elements, systems, and surrounding area.
| Object type | Residential Property | Object name | 654 Maple Drive |
| Technical condition | not filled in | Release date | 1/1/2000 |
The property identification details and location are confirmed as stated.
3. Inspection Conditions
The overall condition of the property was evaluated based on visual inspection of all accessible areas, including walls, floors, ceilings, and fixtures.
Inspection conditions are not selected.
The property is in a generally satisfactory condition, with minor wear and tear consistent with its age.
4. Damage Assessment
Detailed assessment of damage including location, type, severity, and estimated repair cost.
| No. | Damage description | Photos |
|---|---|---|
| 1 | - 3 | not filled in |
| 2 | - 3 | not filled in |
5. Additional Information
Overall assessment, cause of damage, and recommendations for claim processing.
| Identification was carried out | Policy: HOM-2026-12345, Claim: CLM-2026-67890 |
| There are remarks | Water damage to living room ceiling and walls due to roof leak. Estimated repair cost $4,500. |
6. Inspection Participants
List of participants including inspector and policyholder.
| No. | Full name | Position / status | Comment |
|---|---|---|---|
| 1 | Karen White | Insurance Adjuster | Lead inspector |
| 2 | Tom Harris | Policyholder | Present during inspection |
Signatures
Signatures of the inspector and policyholder.
______________________________
Karen White, Insurance Adjuster
______________________________
Karen White
______________________________
Tom Harris
Report
Purpose and Procedure for Drafting the Document
What is a Pre-Claim Inspection Report?
A pre-claim inspection report documents damage to a property before an insurance claim is processed. It includes a detailed assessment of damage, cause analysis, and photographic evidence to support the claim.
Key Sections of the Report
The report includes inspection information (date, inspector, policy/claim numbers), property details, damage assessment (location, type, severity, estimated repair cost), cause of damage, photo documentation, conclusions, and signatures.
Who Uses This Document?
Insurance adjusters, inspectors, and policyholders use this report to document damage and facilitate claim processing. It provides an objective record for the insurer to assess coverage.
Insurance Claim Filing
After an event such as a storm, fire, or burglary, the policyholder or adjuster conducts a pre-claim inspection to document damage. The report is submitted with the claim to support the assessment.
Claim Dispute Resolution
If there is a disagreement about the extent of damage, the pre-claim report serves as an objective record. It can be used in mediation or legal proceedings.
Risk Assessment for Underwriting
Insurers may use pre-claim inspection reports to evaluate risk for future policies, especially if the property has a history of claims.
Contractor Estimates
Contractors use the damage assessment section to prepare repair estimates. The report provides a clear scope of work based on documented damage.
Legal Evidence
In cases of suspected fraud or liability disputes, the pre-claim report provides documented evidence of the condition and cause of damage.
- 1
Open the Template
Open the pre-claim inspection report template in the online editor to begin documenting the damage.
- 2
Enter Inspection and Policy Details
Fill in the inspection date, inspector name and company, policy number, claim number, and property address.
- 3
Assess and Document Damage
For each damage entry, record the location, type, description, severity, and estimated repair cost. The template supports multiple damage entries for comprehensive coverage.
- 4
Identify Cause of Damage
Describe the cause of damage and select a category (weather, accident, wear and tear, vandalism, other). This helps the insurer determine coverage.
- 5
Add Photos and Signatures
Upload overview and close-up photos of the damage. Complete the overall assessment and recommendations, and capture signatures of the inspector and policyholder.
Photo Report Generator
Use the photo report generator to create a structured photo log of damage. Organize images by location and type for easy reference.
Create Photo ReportMobile Photo Documentation App
Capture damage photos on site with the mobile app. Images are automatically linked to the inspection report for seamless documentation.
Mobile AppDocument Sections
Click a section to jump to it in the sample document.
General Information
The inspection was conducted in accordance with standard residential property assessment procedures, including visual examination and review of available documentation.
Object of Inspection
The inspected object is a residential property, including its structural elements, systems, and surrounding area.
Inspection Conditions
The overall condition of the property was evaluated based on visual inspection of all accessible areas, including walls, floors, ceilings, and fixtures.
Damage Assessment
Detailed assessment of damage including location, type, severity, and estimated repair cost.
Additional Information
Overall assessment, cause of damage, and recommendations for claim processing.
Inspection Participants
List of participants including inspector and policyholder.
Signatures
Signatures of the inspector and policyholder.
Document Fields and Columns
General Information
- Inspection date
- Date of the pre-claim inspection.
- Time
- Time of the inspection.
- Address
- Address of the insured property.
- Basis for inspection
- Basis for inspection (e.g., insurance claim).
- Expert
- Name of the insurance adjuster or inspector.
Object of Inspection
- Object type
- Type of property (e.g., residential, commercial).
- Object name
- Name or identifier of the property.
- Technical condition
- Overall condition of the property.
- Release date
- Year the property was built.
Damage Assessment
- No.
- Sequential number for each damage entry.
- Element
- Location of damage (e.g., roof, foundation).
- Defect
- Type of damage (e.g., water, fire, impact).
- Localization
- Specific area within the location.
- Volume
- Extent or quantity of damage.
- Unit
- Unit of measurement (e.g., sq ft, linear ft).
- Repair type
- Severity of damage (e.g., minor, moderate, severe).
- Repair
- Recommended repair action.
- Photos
- Photographs of the damage.
- Damage description
- Detailed description of the damage.
Inspection Participants
- No.
- Sequential number for each participant.
- Full name
- Name of the participant.
- Position / status
- Role or title of the participant.
- Comment
- Additional comments about the participant.
Frequently Asked Questions about Photo Reports and Photo Tables
When should a pre-claim inspection be conducted?
The inspection should be conducted as soon as possible after the damage occurs, before any repairs are made. This ensures the damage is documented in its original state.
Who typically conducts the inspection?
An insurance adjuster or a licensed inspector appointed by the insurer usually conducts the inspection. Policyholders may also document damage themselves, but an official report carries more weight.
What types of damage can be documented?
The report can document water damage, fire damage, impact damage, wind damage, vandalism, and other types. The damage type is selected from a predefined list.
Is an estimated repair cost required?
The estimated repair cost is optional. It can be provided if the inspector has sufficient information, but it is not always determined on site.
How does this report help with claim approval?
The report provides objective, documented evidence of the damage and its cause, which helps the insurer assess the claim accurately and process it more efficiently.
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