Mobile Photo Documentation App
Capture images on-site with the mobile app and sync them directly to your ventilation system inspection act for a complete visual record.
Mobile AppAct
Ventilation System Inspection Act
Verify that mine ventilation systems meet safety standards with this structured inspection act template. Inspect fans and ducts, measure airflow at key points, and record defects and observations. Open the template in our online editor to start.
Open the template and create your inspection act
The full inspection cycle — in one service
Take photos of the object in the mobile app, complete the inspection report from the template, and download the finished photo report as Word or PDF.
Inspection report
Complete the document from this template: sections, fields, photo documentation, and signatures.
Photo Report Generator
Attach photos of fan assemblies, ductwork, and measurement points to your inspection act using the photo report generator.
Create Photo ReportAct
Document Preview
Review the structure, sections, and fields before proceeding to fill out the document.
Ventilation System Inspection Act
No.VS-2026-033
1. General Information
The general information about the inspection, including the purpose, scope, and legal basis, is provided below.
| Inspection date | 7/14/2026 | Address | Main Shaft, Level 2, Pine Creek Mine |
Expert Laura Bennett , Ventilation Inspector
The inspection was carried out in full compliance with the approved schedule and methodology.
2. Object of Inspection
The inspected object is identified by its name, location, and unique identification data.
| Object type | Ventilation System | Object name | Main Ventilation - Level 2 |
| Technical condition | not filled in |
The object identification data were verified against the mine plan and found to be accurate.
3. Fan and Duct Inspection
The main geometric and operational parameters of the mine workings were measured and compared with design values.
| Fan F-01 Condition | Good | Fan F-01 Airflow | 45.2 |
| Fan F-01 Vibration | 2.1 | Duct D-04 Airflow | 12.8 |
The measured parameters are within the permissible tolerances specified by the design documentation.
4. Airflow Measurements
Additional parameters, including ventilation, lighting, and communication systems, were assessed.
| Measurement Point MP-01: 14.5 | Measurement Method: Anemometer |
All additional parameters meet the regulatory requirements for safe operation.
5. Inspection Conditions
The overall condition of the mine workings, including support, roof, and floor, was evaluated.
Inspection conditions are not selected.
The condition of the mine workings is satisfactory, with no critical defects observed.
6. Deficiencies
List any deficiencies found, including location, description, and photos.
| No. | Damage description | Photos |
|---|---|---|
| 1 | - | not filled in |
7. Additional Information
Provide an overall compliance assessment and recommendations.
| Identification was carried out | System: Main Ventilation, Location: Level 2 |
| There are remarks | System compliant. Minor duct damage noted. |
8. Inspection Participants
List the inspector and mine manager involved.
| No. | Full name | Position / status | Comment |
|---|---|---|---|
| 1 | Laura Bennett | Ventilation Inspector | Lead inspector |
| 2 | Mark Wilson | Mine Manager | Reviewed findings |
Signatures
Capture signatures of the inspector and mine manager.
______________________________
Laura Bennett, Ventilation Inspector
______________________________
Laura Bennett
______________________________
Mark Wilson
Act
Purpose and Procedure for Drafting the Document
What Is a Ventilation System Inspection Act?
A ventilation system inspection act is a formal document used to verify that mine ventilation systems meet safety standards. It includes inspection of fans and ducts, airflow measurements at key points, and recording of defects and observations. This template provides a structured format for comprehensive inspections.
Key Sections of the Template
The template includes sections for inspection details, fan inspection (repeatable), duct inspection (repeatable), airflow measurements (repeatable), findings and conclusions, and photos. Each section contains fields for fan/duct ID, condition, airflow rate, vibration, defects, and observations.
Who Uses This Document?
Mine inspectors, ventilation engineers, and mine managers use this act to document the condition of ventilation systems. It supports regulatory compliance and safety management.
Monthly Ventilation Inspections
Ventilation systems are typically inspected monthly to ensure they meet safety standards. This act provides a consistent format for recording findings.
Regulatory Compliance
Mining regulations often require formal ventilation inspection records. This template helps meet those requirements by providing a structured format.
Maintenance Planning
The inspection act identifies fans and ducts that need repair or replacement, supporting maintenance planning and budgeting.
Safety Audits
During safety audits, these inspection acts provide evidence that ventilation systems are regularly checked and maintained.
Incident Investigation
If a ventilation-related incident occurs, previous inspection acts can be reviewed to identify any overlooked issues.
- 1
Open the Template
Open the ventilation system inspection act template in the online editor. The template is pre-configured with all necessary sections and fields.
- 2
Enter Inspection Details
Fill in the inspection date, inspector name, mine location, and ventilation system type. Then proceed to fan inspection.
- 3
Inspect Fans and Ducts
For each fan and duct, record the ID, condition, airflow rate, vibration levels, and any defects or observations. Repeat as needed.
- 4
Record Airflow Measurements and Conclusions
Measure airflow at designated points and record the method. Provide an overall condition assessment and recommendations. Add signatures and export the act.
Photo Report Generator
Attach photos of fan assemblies, ductwork, and measurement points to your inspection act using the photo report generator.
Create Photo ReportMobile Photo Documentation App
Capture images on-site with the mobile app and sync them directly to your ventilation system inspection act for a complete visual record.
Mobile AppDocument Sections
Click a section to jump to it in the sample document.
General Information
The general information about the inspection, including the purpose, scope, and legal basis, is provided below.
Object of Inspection
The inspected object is identified by its name, location, and unique identification data.
Fan and Duct Inspection
The main geometric and operational parameters of the mine workings were measured and compared with design values.
Airflow Measurements
Additional parameters, including ventilation, lighting, and communication systems, were assessed.
Inspection Conditions
The overall condition of the mine workings, including support, roof, and floor, was evaluated.
Deficiencies
List any deficiencies found, including location, description, and photos.
Additional Information
Provide an overall compliance assessment and recommendations.
Inspection Participants
List the inspector and mine manager involved.
Signatures
Capture signatures of the inspector and mine manager.
Document Fields and Columns
General Information
- Inspection date
- Date of the ventilation system inspection.
- Address
- Location of the mine or specific area.
- Expert
- Name of the inspector.
Object of Inspection
- Object type
- Type of object, e.g., ventilation system.
- Object name
- System identifier or name.
- Technical condition
- Overall condition of the ventilation system.
Deficiencies
- No.
- Sequential number of the deficiency entry.
- Element
- Component where deficiency was found (fan, duct, etc.).
- Defect
- Type of deficiency.
- Damage description
- Detailed description of the deficiency.
- Photos
- Photographic evidence.
Inspection Participants
- No.
- Sequential number of the participant.
- Full name
- Full name.
- Position / status
- Role.
- Comment
- Remarks.
Frequently Asked Questions about Photo Reports and Photo Tables
What is a ventilation system inspection act?
A ventilation system inspection act is a formal document used to verify that mine ventilation systems meet safety standards. It includes inspection of fans and ducts, airflow measurements, and recording of defects and observations. The template helps ensure all critical components are checked.
Who signs the ventilation system inspection act?
The inspector who conducts the inspection and the mine manager who reviews the findings typically sign the document. Their signatures confirm that the inspection was performed and the results are acknowledged.
Can I add photos to the inspection act?
Yes, the template supports attaching photos of fan assemblies, ductwork, airflow measurement points, and any defects. Using the photo report generator or mobile app, you can easily include visual evidence.
How often should a ventilation system inspection be performed?
Typically, ventilation systems are inspected monthly or as required by regulations. The exact frequency depends on local rules and mine-specific conditions.
How do I start using this template?
Click the 'Use this template' button to open it in our online editor. You can then fill in the fields, add photos, and export the completed act. No download is required.
Create Your Document Online
Enter inspection details and generate a ready-to-download document.