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Gas Ventilation Check Record Template

Verify adequate ventilation for safe gas appliance operation with this online record. Document ventilation type, size, and adequacy.

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Review the structure, sections, and fields before proceeding to fill out the document.

Gas Ventilation Check Record

No.GVC-2026-0714

1. General Information

Inspection date7/14/2026 Address5 Elm Road, Bristol BS1 2AB
Expert Laura Adams , Gas Safe Registered Engineer

2. Object of Inspection

Object nameKitchen with gas cooker

3. Ventilation Measurements

Ventilation TypeAir brick Ventilation Size150
Ventilation Clear☐ Ventilation Adequate☐

4. Nonconformities

No.Damage descriptionPhotos
1-not filled in

5. Additional Information

Identification was carried outRoom: Kitchen, Appliance: Gas cooker
There are remarksVentilation adequate. Air brick clear and unobstructed.

6. Inspection Participants

No.Full namePosition / statusComment
1Laura AdamsInspectorGas Safe registered engineer

Signatures

______________________________
Laura Adams, Gas Safe Registered Engineer
______________________________
Laura Adams

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Purpose and Procedure for Drafting the Document

What Is a Gas Ventilation Check Record?

This record documents the verification of ventilation for a gas appliance, including the type, size, and adequacy of ventilation openings. It ensures sufficient air supply for safe combustion.

Why Use This Template?

The online template provides a structured way to record ventilation measurements and observations, helping to identify inadequate ventilation that could pose a safety risk.

Key Sections

Sections include check details, ventilation measurements, conclusions, and signatures.

Gas Safety Inspections

During gas safety inspections, the ventilation check record confirms that the room has adequate air supply for the appliance.

Appliance Installation

When installing a new gas appliance, the ventilation must be verified to meet manufacturer and regulatory requirements.

Landlord Compliance

Landlords may need to document ventilation checks as part of annual gas safety records.

  1. 1

    Record Check Details

    Enter the check date, inspector name, property address, room location, and appliance type.

  2. 2

    Measure Ventilation

    Record the ventilation type, size in square centimeters, whether it is clear, and whether it is adequate for the appliance.

  3. 3

    Conclude and Sign

    Provide an overall verdict on ventilation adequacy and any recommendations. The inspector signs to confirm.

Photo Report Generator

Attach photos of ventilation grilles and a room overview to the check record for visual evidence.

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Mobile Photo Documentation App

Capture ventilation photos on site with the mobile app and integrate them into the record.

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Document Sections

Click a section to jump to it in the sample document.

General Information

Record the check date, property address, and the Gas Safe registered engineer performing the check.

Object of Inspection

Identify the room and gas appliance for which ventilation is being checked.

Ventilation Measurements

Record the type of ventilation, its size in square centimeters, whether it is clear, and whether it is adequate for the appliance.

Nonconformities

List any nonconformities where ventilation is inadequate, with descriptions and photos.

Additional Information

Provide an overall verdict on ventilation adequacy and any recommendations for improvement.

Inspection Participants

Record the name and role of the inspector performing the check.

Signatures

Capture the signature of the inspector to confirm the check.

Document Fields and Columns

General Information

Inspection date
Date of the ventilation check.
Address
Address of the property where the check is performed.
Expert
Name of the Gas Safe registered engineer performing the check.

Object of Inspection

Object name
Type of gas appliance in the room.

Nonconformities

No.
Sequential number for each nonconformity entry.
Element
Room or ventilation opening where the issue is located.
Defect
Type of nonconformity (e.g., inadequate ventilation).
Damage description
Detailed description of the ventilation issue.
Photos
Photographic evidence of the ventilation opening.

Inspection Participants

No.
Sequential number for each participant.
Full name
Full name of the participant.
Position / status
Role of the participant (e.g., inspector).
Comment
Any additional notes about the participant.

Frequently Asked Questions about Photo Reports and Photo Tables

Who performs a ventilation check?

A Gas Safe registered engineer typically performs the check. The record is signed by the engineer.

What measurements are taken?

The ventilation size is measured in square centimeters, and the engineer notes whether the opening is clear and adequate for the appliance.

Can I add photos to the record?

Yes, the template supports attaching photos of the ventilation grilles and an overview of the room.

What if ventilation is inadequate?

If ventilation is inadequate, the record includes recommendations for improvement, such as installing additional vents.

How do I use this template?

Open the template in the online editor, fill in the check details, record ventilation measurements, and sign digitally. Export the completed record.

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