Record

Gas Service Record

Document the servicing of gas appliances with a comprehensive online template. Record cleaning, tests, defects, and engineer recommendations with photo evidence.

Start your gas service record now

View All Templates

Record

Document Preview

Review the structure, sections, and fields before proceeding to fill out the document.

Gas Service Record

No.GSR-2026-042

1. General Information

Inspection date7/14/2026 Address456 Oak Avenue, London, SW1A 1AA
Expert David Brown , Gas Safe Registered Engineer (Reg: 123456)

2. Object of Inspection

Object typenot filled in Object nameIdeal Logic+ Combi 30
Technical conditionnot filled in

3. Main Parameters

Appliance TypeBoiler Appliance MakeIdeal
Appliance ModelLogic+ Combi 30 Serial Number2023456789

4. Inspection Findings

No.Damage descriptionPhotos
1-not filled in
2-not filled in
3-not filled in

5. Additional Information

Identification was carried outAppliance: Ideal Logic+ Combi 30, Serial: 2023456789
There are remarksService completed. Burner and heat exchanger cleaned. Gas pressure test passed.

6. Inspection Participants

No.Full namePosition / statusComment
1David BrownGas Safe Registered EngineerPerformed service
2Sarah JohnsonHomeownerPresent during service

Signatures

______________________________
David Brown, Gas Safe Registered Engineer (Reg: 123456)
______________________________
David Brown
______________________________
Sarah Johnson

Record

Purpose and Procedure for Drafting the Document

What is a Gas Service Record?

A gas service record documents that a gas appliance has been serviced according to manufacturer instructions. It includes details of cleaning, adjustments, component checks, gas pressure tests, combustion analysis, and safety device verification.

Key Sections of the Record

The record includes service details (date, appliance info, engineer), service work performed (burner cleaning, heat exchanger cleaning, flue cleaning, gas pressure test, combustion analysis, safety devices), findings (defects and observations), conclusion (outcome and recommendations), and signatures.

Who Uses This Document?

Gas Safe registered engineers, homeowners, landlords, and property managers use this record to demonstrate that gas appliances have been properly maintained. It is often required for warranty validation and insurance purposes.

Annual Boiler Servicing

Homeowners schedule annual boiler servicing to maintain efficiency and safety. The gas service record provides proof that the service was carried out by a qualified engineer.

Landlord Compliance

Landlords are legally required to ensure gas appliances in rented properties are serviced annually. The service record forms part of the gas safety documentation.

Warranty Maintenance

Many appliance manufacturers require proof of annual servicing to keep the warranty valid. The gas service record serves as that proof.

Insurance Requirements

Some insurance policies require regular servicing of gas appliances. The record can be submitted to the insurer to demonstrate compliance.

Property Sales

When selling a property, recent gas service records can be provided to the buyer as evidence that the appliances have been well maintained.

  1. 1

    Open the Template

    Open the gas service record template in the online editor to begin documenting the service.

  2. 2

    Enter Service and Appliance Details

    Fill in the service date, appliance type, make, model, serial number, and engineer details including Gas Safe registration number.

  3. 3

    Record Service Work Performed

    Check off each task performed: burner cleaned, heat exchanger cleaned, flue cleaned, gas pressure test, combustion analysis, safety devices checked. Add notes on any worn parts replaced.

  4. 4

    Document Findings and Conclusion

    Record any defects or observations found during the service. Select the service outcome (satisfactory, requires further action, unsafe) and add recommendations.

  5. 5

    Add Photos and Signatures

    Upload photos of the appliance nameplate, in situ view, burner before/after cleaning, and any replaced parts. Capture signatures of the engineer and recipient.

Photo Report Generator

Use the photo report generator to create a structured photo log of the service. Organize images by component and stage of service.

Create Photo Report

Mobile Photo Documentation App

Capture service photos on site with the mobile app. Images are automatically linked to the service record for seamless documentation.

Mobile App

Document Sections

Click a section to jump to it in the sample document.

General Information

Records the service date, address of the property, and Gas Safe registered engineer details.

Object of Inspection

Identifies the gas appliance being serviced, including its type and condition.

Main Parameters

Checklist of service tasks performed, such as cleaning burner, heat exchanger, flue, and testing gas pressure and safety devices.

Inspection Findings

Lists any defects or observations identified during the service, with descriptions and supporting photos.

Additional Information

Provides the overall service outcome (satisfactory, requires further action, unsafe) and any recommendations.

Inspection Participants

Lists the individuals involved in the service, including the engineer and recipient.

Signatures

Captures the signatures of the engineer and recipient to confirm the service.

Document Fields and Columns

General Information

Inspection date
Date when the gas service was performed.
Address
Address where the appliance is located.
Expert
Name and Gas Safe registration number of the engineer performing the service.

Object of Inspection

Object type
Type of gas appliance being serviced, e.g., boiler, cooker.
Object name
Make and model of the appliance.
Technical condition
Overall condition of the appliance before service.

Inspection Findings

No.
Sequential number for each defect or observation.
Element
Component or area where the defect was found.
Defect
Type of defect or observation.
Damage description
Detailed description of the defect or observation.
Photos
Photographic evidence of the defect.

Inspection Participants

No.
Sequential number for each participant.
Full name
Full name of the participant.
Position / status
Role of the participant, e.g., engineer, homeowner.
Comment
Any additional comments about the participant.

Frequently Asked Questions about Photo Reports and Photo Tables

Who can perform a gas service and complete this record?

Only a Gas Safe registered engineer can legally service gas appliances in the UK. The record includes fields for the engineer's name and Gas Safe registration number.

What is the difference between a gas service record and a gas safety record (CP12)?

A gas service record documents the servicing of an appliance, including cleaning and adjustments. A gas safety record (CP12) is a legal certificate that confirms appliances and flues are safe for use, required annually for rented properties.

How often should a gas appliance be serviced?

Manufacturers typically recommend annual servicing. For boilers, annual servicing helps maintain efficiency and warranty validity.

Can I use this template for commercial gas appliances?

Yes, the template can be used for any gas appliance, including commercial boilers, cookers, and heaters. Adjust the appliance type and details accordingly.

What photos are required for the service record?

The template requires photos of the appliance nameplate, appliance in situ, burner before and after cleaning, and any replaced parts. These provide visual evidence of the service.

Create Your Document Online

Enter inspection details and generate a ready-to-download document.