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Capture photos of the danger and warning notice on site with the mobile app, then integrate them into the warning notice.
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Gas Safety Warning Notice Template
Formally warn occupants of an unsafe gas situation and document required actions with this online template. Record the nature of danger, immediate steps, and signatures.
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The full inspection cycle — in one service
Take photos of the object in the mobile app, complete the inspection report from the template, and download the finished photo report as Word or PDF.
Inspection report
Complete the document from this template: sections, fields, photo documentation, and signatures.
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Document Preview
Review the structure, sections, and fields before proceeding to fill out the document.
Gas Safety Warning Notice
No.GSWN-2026-0012
1. General Information
The general information about the inspection, including the date, location, and the inspecting authority, is provided.
| Inspection date | 7/14/2026 | Address | 8 Elm Street, Oxford OX2 6HA |
| Basis for inspection | Gas leak detected during routine service |
Expert Gary Smith , Gas Safe Registered Engineer
The inspection was carried out within the scope of the assigned tasks and no procedural violations were noted.
2. Object of Inspection
The object of inspection is the gas appliances installed at the specified facility, including their types, models, and installation locations.
| Object type | Gas Appliance | Object name | Baxi 600 Combi Boiler |
| Technical condition | not filled in |
The identification data of the gas appliances were verified against the provided documentation and found to be consistent.
3. Additional Information
Describe the nature of danger, immediate actions required, and warning details.
| Identification was carried out | Appliance: Baxi 600 Combi Boiler, located in kitchen |
| There are remarks | Immediate danger: Gas leak at boiler inlet. Gas supply isolated. Do not use notice affixed. Remedial action required by 21/07/2026. |
4. Inspection Participants
List the issuing engineer and occupant.
| No. | Full name | Position / status | Comment |
|---|---|---|---|
| 1 | Gary Smith | Gas Safe Registered Engineer | Issued warning notice |
| 2 | Sarah Connor | Occupant | Received notice |
Signatures
Collect signatures from the engineer and occupant.
______________________________
Gary Smith, Gas Safe Registered Engineer
______________________________
Gary Smith
______________________________
Sarah Connor
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Purpose and Procedure for Drafting the Document
What Is a Gas Safety Warning Notice?
A gas safety warning notice is a formal document issued by a Gas Safe registered engineer to warn occupants of an immediate unsafe gas situation. It details the nature of the danger, required actions, and a deadline for remedial work.
Why Use This Template?
This online template helps you quickly create a professional warning notice with all essential fields: property address, appliance identification, danger description, and signatures. It ensures clear communication of risks and responsibilities.
Key Features
The template includes sections for notice header, unsafe situation details, warning and instructions, and signatures. You can add defects, observations, and photos to support the warning.
Gas Leak or Carbon Monoxide Detection
When a gas leak or carbon monoxide is detected, the engineer issues a warning notice to inform the occupant and instruct immediate actions such as isolating the gas supply.
Flue Blockage or Ventilation Issues
If a flue blockage or inadequate ventilation creates an unsafe condition, the notice documents the danger and required remedial actions.
Faulty Gas Appliances
For appliances with defects like faulty valves or incorrect pressure, the notice warns the occupant and sets a deadline for repair.
Property Management and Landlord Compliance
Landlords and property managers may use this notice to formally document unsafe conditions and ensure tenants are aware of required actions.
Insurance and Legal Documentation
The notice serves as evidence that the occupant was formally warned, which may be relevant for insurance claims or legal proceedings.
- 1
Identify the Unsafe Situation
The engineer identifies the unsafe condition, such as a gas leak, carbon monoxide presence, or flue blockage.
- 2
Complete the Notice
Fill in the notice header, describe the danger, specify immediate actions, and set a deadline for remedial work.
- 3
Issue and Sign
The engineer and occupant sign the notice. The engineer may isolate the gas supply and affix a 'do not use' notice.
Photo Report Generator
Use the photo report generator to attach visual evidence of the unsafe condition, such as photos of gas leaks or damaged components.
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Capture photos of the danger and warning notice on site with the mobile app, then integrate them into the warning notice.
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General Information
The general information about the inspection, including the date, location, and the inspecting authority, is provided.
Object of Inspection
The object of inspection is the gas appliances installed at the specified facility, including their types, models, and installation locations.
Additional Information
Describe the nature of danger, immediate actions required, and warning details.
Inspection Participants
List the issuing engineer and occupant.
Signatures
Collect signatures from the engineer and occupant.
Document Fields and Columns
General Information
- Inspection date
- Date the warning notice is issued.
- Address
- Address of the property with the unsafe situation.
- Basis for inspection
- Reason for issuing the warning (e.g., gas leak).
- Expert
- Name of the Gas Safe registered engineer.
Object of Inspection
- Object type
- Type of unsafe item (appliance or installation).
- Object name
- Identification of the unsafe appliance or installation.
- Technical condition
- Current unsafe condition.
Inspection Participants
- No.
- Sequential number of the participant.
- Full name
- Name of the participant.
- Position / status
- Role of the participant (e.g., engineer, occupant).
- Comment
- Additional comments about the participant.
Frequently Asked Questions about Photo Reports and Photo Tables
Who can issue a gas safety warning notice?
A Gas Safe registered engineer typically issues the notice after identifying an unsafe gas situation. The template is designed for use by qualified professionals.
What information should be included in the notice?
The notice should include the date, property address, occupant name, description of the danger, immediate actions required, and a deadline for remedial work. Signatures from the engineer and occupant are also included.
Can I add photos to the warning notice?
Yes, the template supports attaching photos of the immediate danger, the warning notice affixed, and the gas supply isolation point if applicable.
Is this template legally binding?
The template helps document the warning formally, but legal requirements may vary. It is intended to support communication and record-keeping, not to replace statutory forms.
How do I use this template?
Open the template in the online editor, fill in the required fields, add any defects or observations, and sign digitally. You can then export the completed notice.
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