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Gas Safety Record (CP12)

Create a Gas Safety Record (CP12) online to certify that gas appliances and flues are safe. Record inspection details, test results, and engineer certification with photo evidence.

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Gas Safety Record (CP12)

No.CP12-2026-078

1. General Information

Inspection date7/14/2026 Address789 Elm Street, Manchester, M1 1AA
Basis for inspectionAnnual landlord gas safety check
Expert Michael Green , Gas Safe Registered Engineer (Reg: 789012)

2. Object of Inspection

Object typenot filled in Object name789 Elm Street Gas Installation
Technical conditionnot filled in

3. Main Parameters

Appliance TypeBoiler Appliance MakeWorcester Bosch
Appliance ModelGreenstar 30i Serial NumberWB2026123456
LocationKitchen

4. Inspection Conditions

Inspection conditions are not selected.

5. Inspection Findings

No.Damage descriptionPhotos
1-not filled in
2-not filled in

6. Additional Information

Identification was carried outProperty: 789 Elm Street, Landlord: James Wilson
There are remarksAll appliances tested and found safe. Gas tightness test passed. CO reading normal.

7. Inspection Participants

No.Full namePosition / statusComment
1Michael GreenGas Safe Registered EngineerPerformed inspection
2James WilsonLandlordPresent during inspection
3Emily DavisTenantProvided access

Signatures

______________________________
Michael Green, Gas Safe Registered Engineer (Reg: 789012)
______________________________
Michael Green
______________________________
James Wilson
______________________________
Emily Davis

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Purpose and Procedure for Drafting the Document

What is a Gas Safety Record (CP12)?

A Gas Safety Record (CP12) is a legal document that certifies gas appliances and flues are safe for use. It is required annually for rented properties in the UK and must be issued by a Gas Safe registered engineer.

Key Sections of the Record

The record includes inspection details (date, property, landlord, tenant, engineer), appliance details (type, make, model, serial number, location, safety check results), tests performed (gas tightness, ventilation, safety devices, combustion analysis, CO reading), findings (defects and observations), and certification with signatures.

Who Uses This Document?

Landlords, letting agents, and Gas Safe registered engineers use this document to comply with the Gas Safety (Installation and Use) Regulations. Tenants receive a copy for their records.

Annual Landlord Gas Safety Check

Landlords must arrange an annual gas safety check for each rented property. The CP12 certificate is issued after the inspection and a copy must be given to the tenant within 28 days.

New Tenancy Setup

Before a new tenant moves in, landlords must provide a valid CP12 certificate. The record ensures the property meets legal gas safety requirements.

Property Sales

When selling a property, recent gas safety records can be provided to the buyer as evidence of compliance and proper maintenance.

Insurance Compliance

Some insurance policies require landlords to have valid CP12 certificates. The record can be submitted to the insurer to maintain coverage.

Gas Appliance Maintenance History

The CP12 serves as a historical record of gas appliance safety checks, helping engineers and landlords track maintenance over time.

  1. 1

    Open the Template

    Open the Gas Safety Record (CP12) template in the online editor to begin the certification process.

  2. 2

    Enter Inspection and Property Details

    Fill in the inspection date, property address, landlord and tenant names, and engineer details including Gas Safe registration number.

  3. 3

    Record Appliance Details and Test Results

    For each gas appliance, enter type, make, model, serial number, location, and safety check results. Record gas tightness test, ventilation check, safety device check, combustion analysis, and CO reading.

  4. 4

    Document Findings and Certification

    List any defects or observations found. Complete the certification statement and capture signatures of the engineer, landlord, and tenant.

  5. 5

    Add Photo Evidence

    Upload photos of appliance nameplates, appliances in situ, and gas meter/isolation valve to support the inspection findings.

Photo Report Generator

Use the photo report generator to create a structured photo log of gas appliances and safety checks. Organize images by appliance and test.

Create Photo Report

Mobile Photo Documentation App

Capture inspection photos on site with the mobile app. Images are automatically linked to the CP12 record for seamless documentation.

Mobile App

Document Sections

Click a section to jump to it in the sample document.

General Information

Records the inspection date, property address, legal basis (e.g., Gas Safety Regulations), and Gas Safe registered engineer details.

Object of Inspection

Identifies the gas installation being inspected, including its type and overall condition.

Main Parameters

Records details of each gas appliance inspected, including make, model, serial number, location, and safety check results.

Inspection Conditions

Records the results of ventilation checks, safety device tests, combustion analysis, and CO readings.

Inspection Findings

Lists any defects or observations identified during the inspection, with descriptions and supporting photos.

Additional Information

Provides the certification statement, overall assessment, and any recommendations.

Inspection Participants

Lists the individuals involved in the inspection, including the engineer, landlord, and tenant.

Signatures

Captures the signatures of the engineer, landlord, and tenant to certify the inspection.

Document Fields and Columns

General Information

Inspection date
Date when the gas safety inspection was performed.
Address
Address of the property where the inspection took place.
Basis for inspection
Legal basis or reason for the inspection, such as annual landlord gas safety check.
Expert
Name and Gas Safe registration number of the engineer performing the inspection.

Object of Inspection

Object type
Type of gas installation being inspected, e.g., domestic or commercial.
Object name
Name or identifier of the gas installation.
Technical condition
Overall condition of the gas installation, e.g., satisfactory or requires attention.

Inspection Findings

No.
Sequential number for each defect or observation.
Element
Component or area where the defect was found.
Defect
Type of defect or observation.
Damage description
Detailed description of the defect or observation.
Photos
Photographic evidence of the defect.

Inspection Participants

No.
Sequential number for each participant.
Full name
Full name of the participant.
Position / status
Role of the participant, e.g., engineer, landlord, tenant.
Comment
Any additional comments about the participant.

Frequently Asked Questions about Photo Reports and Photo Tables

Is a Gas Safety Record (CP12) a legal requirement?

Yes, in the UK, landlords must have a valid CP12 certificate for each rented property with gas appliances. The inspection must be carried out annually by a Gas Safe registered engineer.

What happens if a defect is found during the inspection?

If a defect is identified, the engineer will record it on the CP12 and advise on necessary repairs. The appliance may be deemed unsafe and disconnected until repaired.

How long is a CP12 certificate valid?

A CP12 certificate is valid for 12 months from the date of inspection. A new inspection must be carried out before the certificate expires.

Can I use this template for my own property?

The template is designed for use by Gas Safe registered engineers. Homeowners can use it to document their own records, but a CP12 must be issued by a qualified engineer to be legally valid.

What photos are recommended for the CP12?

Photos of appliance nameplates, appliances in situ, and gas meter/isolation valve are recommended to support the inspection findings and provide visual evidence.

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