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Gas Safety Record (CP12)
Create a Gas Safety Record (CP12) online to certify that gas appliances and flues are safe. Record inspection details, test results, and engineer certification with photo evidence.
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The full inspection cycle — in one service
Take photos of the object in the mobile app, complete the inspection report from the template, and download the finished photo report as Word or PDF.
Inspection report
Complete the document from this template: sections, fields, photo documentation, and signatures.
Photo Report Generator
Use the photo report generator to create a structured photo log of gas appliances and safety checks. Organize images by appliance and test.
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Document Preview
Review the structure, sections, and fields before proceeding to fill out the document.
Gas Safety Record (CP12)
No.CP12-2026-078
1. General Information
The inspection was conducted in accordance with applicable regulations and standards for gas supply systems.
| Inspection date | 7/14/2026 | Address | 789 Elm Street, Manchester, M1 1AA |
| Basis for inspection | Annual landlord gas safety check |
Expert Michael Green , Gas Safe Registered Engineer (Reg: 789012)
The overall condition of the gas installations was assessed, and the results are presented below.
2. Object of Inspection
The object of inspection is the residential gas installation located at the address specified in the act.
| Object type | Domestic Gas Installation | Object name | 789 Elm Street Gas Installation |
| Technical condition | not filled in |
The identification data of the inspected object are provided.
3. Main Parameters
The main parameters of the gas installation were determined based on design documentation and visual inspection.
| Appliance Type | Boiler | Appliance Make | Worcester Bosch |
| Appliance Model | Greenstar 30i | Serial Number | WB2026123456 |
| Location | Kitchen |
The measured parameters are within the permissible limits established by regulatory requirements.
4. Inspection Conditions
The operating conditions of the gas installation were examined, including ventilation, gas pressure, and equipment status.
Inspection conditions are not selected.
The conditions are considered satisfactory for safe operation.
5. Inspection Findings
Lists any defects or observations identified during the inspection, with descriptions and supporting photos.
| No. | Damage description | Photos |
|---|---|---|
| 1 | - | not filled in |
| 2 | - | not filled in |
6. Additional Information
Provides the certification statement, overall assessment, and any recommendations.
| Identification was carried out | Property: 789 Elm Street, Landlord: James Wilson |
| There are remarks | All appliances tested and found safe. Gas tightness test passed. CO reading normal. |
7. Inspection Participants
Lists the individuals involved in the inspection, including the engineer, landlord, and tenant.
| No. | Full name | Position / status | Comment |
|---|---|---|---|
| 1 | Michael Green | Gas Safe Registered Engineer | Performed inspection |
| 2 | James Wilson | Landlord | Present during inspection |
| 3 | Emily Davis | Tenant | Provided access |
Signatures
Captures the signatures of the engineer, landlord, and tenant to certify the inspection.
______________________________
Michael Green, Gas Safe Registered Engineer (Reg: 789012)
______________________________
Michael Green
______________________________
James Wilson
______________________________
Emily Davis
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Purpose and Procedure for Drafting the Document
What is a Gas Safety Record (CP12)?
A Gas Safety Record (CP12) is a legal document that certifies gas appliances and flues are safe for use. It is required annually for rented properties in the UK and must be issued by a Gas Safe registered engineer.
Key Sections of the Record
The record includes inspection details (date, property, landlord, tenant, engineer), appliance details (type, make, model, serial number, location, safety check results), tests performed (gas tightness, ventilation, safety devices, combustion analysis, CO reading), findings (defects and observations), and certification with signatures.
Who Uses This Document?
Landlords, letting agents, and Gas Safe registered engineers use this document to comply with the Gas Safety (Installation and Use) Regulations. Tenants receive a copy for their records.
Annual Landlord Gas Safety Check
Landlords must arrange an annual gas safety check for each rented property. The CP12 certificate is issued after the inspection and a copy must be given to the tenant within 28 days.
New Tenancy Setup
Before a new tenant moves in, landlords must provide a valid CP12 certificate. The record ensures the property meets legal gas safety requirements.
Property Sales
When selling a property, recent gas safety records can be provided to the buyer as evidence of compliance and proper maintenance.
Insurance Compliance
Some insurance policies require landlords to have valid CP12 certificates. The record can be submitted to the insurer to maintain coverage.
Gas Appliance Maintenance History
The CP12 serves as a historical record of gas appliance safety checks, helping engineers and landlords track maintenance over time.
- 1
Open the Template
Open the Gas Safety Record (CP12) template in the online editor to begin the certification process.
- 2
Enter Inspection and Property Details
Fill in the inspection date, property address, landlord and tenant names, and engineer details including Gas Safe registration number.
- 3
Record Appliance Details and Test Results
For each gas appliance, enter type, make, model, serial number, location, and safety check results. Record gas tightness test, ventilation check, safety device check, combustion analysis, and CO reading.
- 4
Document Findings and Certification
List any defects or observations found. Complete the certification statement and capture signatures of the engineer, landlord, and tenant.
- 5
Add Photo Evidence
Upload photos of appliance nameplates, appliances in situ, and gas meter/isolation valve to support the inspection findings.
Photo Report Generator
Use the photo report generator to create a structured photo log of gas appliances and safety checks. Organize images by appliance and test.
Create Photo ReportMobile Photo Documentation App
Capture inspection photos on site with the mobile app. Images are automatically linked to the CP12 record for seamless documentation.
Mobile AppDocument Sections
Click a section to jump to it in the sample document.
General Information
The inspection was conducted in accordance with applicable regulations and standards for gas supply systems.
Object of Inspection
The object of inspection is the residential gas installation located at the address specified in the act.
Main Parameters
The main parameters of the gas installation were determined based on design documentation and visual inspection.
Inspection Conditions
The operating conditions of the gas installation were examined, including ventilation, gas pressure, and equipment status.
Inspection Findings
Lists any defects or observations identified during the inspection, with descriptions and supporting photos.
Additional Information
Provides the certification statement, overall assessment, and any recommendations.
Inspection Participants
Lists the individuals involved in the inspection, including the engineer, landlord, and tenant.
Signatures
Captures the signatures of the engineer, landlord, and tenant to certify the inspection.
Document Fields and Columns
General Information
- Inspection date
- Date when the gas safety inspection was performed.
- Address
- Address of the property where the inspection took place.
- Basis for inspection
- Legal basis or reason for the inspection, such as annual landlord gas safety check.
- Expert
- Name and Gas Safe registration number of the engineer performing the inspection.
Object of Inspection
- Object type
- Type of gas installation being inspected, e.g., domestic or commercial.
- Object name
- Name or identifier of the gas installation.
- Technical condition
- Overall condition of the gas installation, e.g., satisfactory or requires attention.
Inspection Findings
- No.
- Sequential number for each defect or observation.
- Element
- Component or area where the defect was found.
- Defect
- Type of defect or observation.
- Damage description
- Detailed description of the defect or observation.
- Photos
- Photographic evidence of the defect.
Inspection Participants
- No.
- Sequential number for each participant.
- Full name
- Full name of the participant.
- Position / status
- Role of the participant, e.g., engineer, landlord, tenant.
- Comment
- Any additional comments about the participant.
Frequently Asked Questions about Photo Reports and Photo Tables
Is a Gas Safety Record (CP12) a legal requirement?
Yes, in the UK, landlords must have a valid CP12 certificate for each rented property with gas appliances. The inspection must be carried out annually by a Gas Safe registered engineer.
What happens if a defect is found during the inspection?
If a defect is identified, the engineer will record it on the CP12 and advise on necessary repairs. The appliance may be deemed unsafe and disconnected until repaired.
How long is a CP12 certificate valid?
A CP12 certificate is valid for 12 months from the date of inspection. A new inspection must be carried out before the certificate expires.
Can I use this template for my own property?
The template is designed for use by Gas Safe registered engineers. Homeowners can use it to document their own records, but a CP12 must be issued by a qualified engineer to be legally valid.
What photos are recommended for the CP12?
Photos of appliance nameplates, appliances in situ, and gas meter/isolation valve are recommended to support the inspection findings and provide visual evidence.
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