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Fire Investigation Report

Create a professional fire investigation report online. Document the origin, cause, and contributing factors of a fire with structured sections for scene investigation, evidence, and signatures.

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Fire Investigation Report

No.FIR-2026-0714

1. General Information

Inspection date7/14/2026 Time10:00 AM — 11:00 AM
Address742 Evergreen Terrace, Springfield, IL 62704 Basis for inspectionInsurance claim after residential fire
Expert Michael Reynolds , Fire Investigator

2. Object of Inspection

Object typenot filled in Object name742 Evergreen Terrace
Technical conditionnot filled in

3. Inspection Conditions

Inspection conditions are not selected.

4. Fire Damage and Findings

No.Damage descriptionPhotos
1-not filled in
2-not filled in

5. Additional Information

Identification was carried outFire origin identified in the kitchen area near the stove.
There are remarksThe fire appears to have started from an unattended cooking appliance.

6. Inspection Participants

No.Full namePosition / statusComment
1Michael ReynoldsLead Fire InvestigatorCertified by NFPA
2Sarah ConnorInsurance AdjusterObserved investigation

Signatures

______________________________
Michael Reynolds, Fire Investigator
______________________________
Michael Reynolds
______________________________
Sarah Connor

Report

Purpose and Procedure for Drafting the Document

What is a Fire Investigation Report?

A fire investigation report is a formal document that records the origin, cause, and circumstances of a fire incident. It includes detailed findings from the scene investigation, evidence collected, and conclusions drawn by the investigator.

Who Uses This Report?

Fire investigators, insurance adjusters, legal professionals, and property owners use this report to understand the fire's cause and support claims or legal proceedings. It serves as an official record for insurance and regulatory purposes.

Key Sections of the Report

The report includes incident information, scene investigation details, findings and conclusions, participant information, attachments such as photos and sketches, and signatures of the investigator and reviewer.

Insurance Claims

Insurance companies require a fire investigation report to process claims related to fire damage. The report provides an official determination of the fire's origin and cause.

Legal Proceedings

In cases of suspected arson or negligence, the report may be used as evidence in court. It documents the investigation process and supports legal arguments.

Property Disputes

Landlords, tenants, and property owners may use the report to resolve disputes about fire damage responsibility. It provides an objective assessment of the fire's cause.

Regulatory Compliance

Fire departments and regulatory bodies may require a report after a significant fire incident. It helps identify safety violations and improve fire prevention measures.

Internal Investigations

Businesses and organizations may conduct internal fire investigations to improve safety protocols. The report documents findings and recommendations for preventing future incidents.

  1. 1

    Secure the Scene

    Ensure the fire scene is safe and secure before beginning the investigation. Document the scene with photographs and sketches.

  2. 2

    Determine Origin and Cause

    Examine fire patterns, collect evidence, and interview witnesses to determine the fire's origin and cause. Use the template to record all findings systematically.

  3. 3

    Complete the Report

    Fill in the incident details, investigation findings, and conclusions. Attach supporting documents and obtain signatures from the investigator and reviewer.

  4. 4

    Submit and Archive

    Export the completed report as a PDF or other format for submission to insurance, legal, or regulatory authorities. Keep a copy for your records.

Photo Report Generator

Use the photo report generator to add structured photo evidence to your fire investigation report. Capture and annotate scene photos directly in the document.

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Mobile Photo Documentation App

Document the fire scene on-site with the mobile photo documentation app. Take photos, add notes, and sync them to your report seamlessly.

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Document Sections

Click a section to jump to it in the sample document.

General Information

Incident date, time, location, property type, and weather conditions.

Object of Inspection

Description of the building or vehicle involved in the fire.

Inspection Conditions

Weather conditions and scene safety status during investigation.

Fire Damage and Findings

Fire damage patterns, origin determination, cause determination, and evidence collected.

Additional Information

Summary of findings, fire origin, cause, contributing factors, and conclusion.

Inspection Participants

List of personnel involved, including lead investigator and witnesses.

Signatures

Signatures of the lead investigator and reviewing authority.

Document Fields and Columns

General Information

Inspection date
Date of the fire incident.
Time
Time of the fire incident.
Address
Location of the fire scene.
Basis for inspection
Basis for the investigation (e.g., insurance, legal).
Expert
Name of the lead fire investigator.

Object of Inspection

Object type
Type of property (e.g., residential, commercial, vehicle).
Object name
Name or identifier of the property.
Technical condition
Condition of the property before the fire.

Fire Damage and Findings

No.
Sequential number for each finding.
Element
Area or component affected by fire.
Defect
Type of damage or finding (e.g., charring, melting).
Damage description
Detailed description of the damage or evidence.
Photos
Photographs of the damage or evidence.

Inspection Participants

No.
Sequential number for each participant.
Full name
Name of the participant.
Position / status
Role or title of the participant.
Comment
Additional comments about the participant.

Frequently Asked Questions about Photo Reports and Photo Tables

What is the purpose of a fire investigation report?

A fire investigation report documents the origin, cause, and circumstances of a fire. It is used for insurance claims, legal proceedings, and regulatory compliance to provide an official record of the incident.

Who typically prepares a fire investigation report?

The report is typically prepared by a certified fire investigator or a fire department official. It may also be prepared by a private investigator hired by an insurance company or legal firm.

What information is included in a fire investigation report?

The report includes incident date and time, location, property type, weather conditions, origin and cause determination, fire patterns, evidence collected, witness statements, and conclusions. It also includes photographs, sketches, and signatures.

Can I use this template for insurance purposes?

Yes, this template is designed to meet the documentation requirements commonly expected by insurance companies. However, you should verify specific requirements with your insurer.

Is this template suitable for legal proceedings?

The template provides a structured format for recording investigation findings, which can be used as supporting documentation in legal proceedings. However, it does not guarantee acceptance by a court.

How do I add photos to the report?

You can add photos directly in the online editor using the photo collection field. The mobile photo documentation app also allows you to capture and upload photos from the scene.

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