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Fire Door Inspection Report

Ensure fire doors comply with regulations and are functional. Record inspection results, defects, photo evidence, and overall compliance status.

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Fire Door Inspection Report

No.FDIR-2026-07-14-006

1. General Information

Inspection date7/14/2026 AddressEast Wing, City Hospital, Liverpool L3 5TR
Expert Paul Harris , Fire Safety Officer

2. Object of Inspection

Object nameFire Door FD-202

3. Main Parameters

Self-closing resultFail Seals conditionGood
Gaps resultWithin limit Hinges conditionGood
Latch resultPass

4. Defects

No.Damage descriptionPhotos
1-not filled in

5. Additional Information

Identification was carried outEach door identified by its door number.
There are remarksOverall compliance rate 95%; one door requires immediate attention.

6. Inspection Participants

No.Full namePosition / statusComment
1Paul HarrisFire Safety OfficerInspector
2Sarah ConnorFacilities ManagerAccompanied inspection

Signatures

______________________________
Paul Harris, Fire Safety Officer
______________________________
Paul Harris
______________________________
Sarah Connor

Report

Purpose and Procedure for Drafting the Document

What is a Fire Door Inspection Report?

This report provides a detailed record of fire door inspections, including results for self-closing, seals, gaps, hinges, and latch. It includes sections for inspection details, door results, defects, conclusion, and signatures.

Key Sections

The report includes inspection details, repeatable fire door results (self-closing, seals, gaps, hinges, latch, notes), defects, overall status, and signatures of inspector and building owner.

Photo Evidence

Attach photos of the full door, hinges, seals, self-closing device, and gap measurements (if gaps exceed limits). Photos provide visual proof of the door's condition.

Annual Compliance Inspections

Use this report to document annual fire door inspections as required by fire safety regulations. The detailed format supports compliance reporting.

Maintenance Planning

The report helps maintenance teams identify doors that need adjustment or repair. It serves as a baseline for future inspections.

Insurance Documentation

Provide the report to insurers as evidence of regular fire door maintenance. This may be required for coverage or claims.

Building Management

Building owners can use the report to track the condition of fire doors across their property and prioritize maintenance budgets.

Audit Trail

Maintain a historical record of fire door inspections for internal or external audits. The report includes signatures and dates for accountability.

Handover Documentation

When a building changes ownership or management, this report provides a snapshot of the fire doors' condition at the time of handover.

  1. 1

    Enter Inspection Details

    Record the inspection date, inspector name, building name, and location to establish the context.

  2. 2

    Inspect Each Fire Door

    For each door, enter its identifier and record results for self-closing, seals, gaps, hinges, and latch. Add any notes about the door's condition.

  3. 3

    Document Defects

    If any defects are found, describe them, note their location and severity, and attach a photo. Defects are recorded in a repeatable section.

  4. 4

    Provide Overall Status

    Assess the overall status of the door as compliant, needs adjustment, or non-compliant. Add recommendations if needed.

  5. 5

    Sign and Complete

    The inspector and building owner sign the report. The completed report can be exported as a PDF or shared.

Photo Report Generator

Use the photo report generator to create a professional fire door inspection report with embedded photos. It enhances the raw data with a polished layout.

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Mobile Photo Documentation App

Capture photos of fire doors on-site with the mobile app and attach them directly to the report. This streamlines the data collection process.

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Document Sections

Click a section to jump to it in the sample document.

General Information

Records the inspection date, building name, and inspector details.

Object of Inspection

Identifies each fire door by its unique identifier.

Main Parameters

Documents self-closing result, seals condition, gaps, hinges, and latch.

Defects

Lists defects found on fire doors with descriptions and photos.

Additional Information

Provides overall compliance status and recommended actions.

Inspection Participants

Records the inspector and building owner.

Signatures

Captures signatures of the inspector and building owner.

Document Fields and Columns

General Information

Inspection date
Date when the inspection was performed.
Address
Building name or identifier.
Expert
Name of the inspector.

Object of Inspection

Object name
Unique identifier for the fire door.

Defects

No.
Sequential number for each defect entry.
Element
Component with defect.
Defect
Type of defect.
Damage description
Detailed description of the defect.
Photos
Photograph of the defect.

Inspection Participants

No.
Sequential number for each participant.
Full name
Full name of the participant.
Position / status
Role or title of the participant.
Comment
Additional remarks about the participant.

Frequently Asked Questions about Photo Reports and Photo Tables

What is the difference between this report and the fire door inspection checklist?

The checklist is a pass/fail verification of key components, while the report provides a more detailed record of each door's results, including defects and overall compliance status. The report is more suitable for regulatory or audit purposes.

Can I inspect multiple doors in one report?

Yes, the fire door results section is repeatable, allowing you to record results for as many doors as needed. Each door is identified by its unique identifier.

How do I record a door that fails inspection?

If a door fails any check, select the appropriate fail result (e.g., 'fail' for self-closing). You can then document the defect in the defects section, including a photo of the issue.

Is this report accepted by regulatory authorities?

The report covers common inspection points required by fire safety standards. However, acceptance depends on local regulations. It is advisable to verify that the report format meets specific authority requirements.

Who should sign the report?

The report includes signature fields for the inspector and the building owner. Both parties should sign to acknowledge the findings and agree on any required actions.

Can I export the report as a PDF?

Yes, once completed, you can export the report as a PDF. The export includes all inspection data, defects, photos, and signatures.

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