Mobile Photo Documentation App
Capture photos of fire doors on-site with the mobile app and attach them directly to the report. This streamlines the data collection process.
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Fire Door Inspection Report
Ensure fire doors comply with regulations and are functional. Record inspection results, defects, photo evidence, and overall compliance status.
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The full inspection cycle — in one service
Take photos of the object in the mobile app, complete the inspection report from the template, and download the finished photo report as Word or PDF.
Inspection report
Complete the document from this template: sections, fields, photo documentation, and signatures.
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Use the photo report generator to create a professional fire door inspection report with embedded photos. It enhances the raw data with a polished layout.
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Document Preview
Review the structure, sections, and fields before proceeding to fill out the document.
Fire Door Inspection Report
No.FDIR-2026-07-14-006
1. General Information
The inspection was conducted in accordance with applicable fire safety regulations and internal procedures.
| Inspection date | 7/14/2026 | Address | East Wing, City Hospital, Liverpool L3 5TR |
Expert Paul Harris , Fire Safety Officer
The overall condition of the evacuation routes was assessed and documented.
2. Object of Inspection
The object of inspection is the network of evacuation routes, including corridors, stairwells, exits, and signage.
| Object name | Fire Door FD-202 |
The evacuation routes were identified and their locations verified.
3. Main Parameters
Main parameters such as route width, length, and capacity were measured and compared with design specifications.
| Self-closing result | Fail | Seals condition | Good |
| Gaps result | Within limit | Hinges condition | Good |
| Latch result | Pass |
All measured parameters were found to be within acceptable limits.
4. Defects
Lists defects found on fire doors with descriptions and photos.
| No. | Damage description | Photos |
|---|---|---|
| 1 | - | not filled in |
5. Additional Information
Provides overall compliance status and recommended actions.
| Identification was carried out | Each door identified by its door number. |
| There are remarks | Overall compliance rate 95%; one door requires immediate attention. |
6. Inspection Participants
Records the inspector and building owner.
| No. | Full name | Position / status | Comment |
|---|---|---|---|
| 1 | Paul Harris | Fire Safety Officer | Inspector |
| 2 | Sarah Connor | Facilities Manager | Accompanied inspection |
Signatures
Captures signatures of the inspector and building owner.
______________________________
Paul Harris, Fire Safety Officer
______________________________
Paul Harris
______________________________
Sarah Connor
Report
Purpose and Procedure for Drafting the Document
What is a Fire Door Inspection Report?
This report provides a detailed record of fire door inspections, including results for self-closing, seals, gaps, hinges, and latch. It includes sections for inspection details, door results, defects, conclusion, and signatures.
Key Sections
The report includes inspection details, repeatable fire door results (self-closing, seals, gaps, hinges, latch, notes), defects, overall status, and signatures of inspector and building owner.
Photo Evidence
Attach photos of the full door, hinges, seals, self-closing device, and gap measurements (if gaps exceed limits). Photos provide visual proof of the door's condition.
Annual Compliance Inspections
Use this report to document annual fire door inspections as required by fire safety regulations. The detailed format supports compliance reporting.
Maintenance Planning
The report helps maintenance teams identify doors that need adjustment or repair. It serves as a baseline for future inspections.
Insurance Documentation
Provide the report to insurers as evidence of regular fire door maintenance. This may be required for coverage or claims.
Building Management
Building owners can use the report to track the condition of fire doors across their property and prioritize maintenance budgets.
Audit Trail
Maintain a historical record of fire door inspections for internal or external audits. The report includes signatures and dates for accountability.
Handover Documentation
When a building changes ownership or management, this report provides a snapshot of the fire doors' condition at the time of handover.
- 1
Enter Inspection Details
Record the inspection date, inspector name, building name, and location to establish the context.
- 2
Inspect Each Fire Door
For each door, enter its identifier and record results for self-closing, seals, gaps, hinges, and latch. Add any notes about the door's condition.
- 3
Document Defects
If any defects are found, describe them, note their location and severity, and attach a photo. Defects are recorded in a repeatable section.
- 4
Provide Overall Status
Assess the overall status of the door as compliant, needs adjustment, or non-compliant. Add recommendations if needed.
- 5
Sign and Complete
The inspector and building owner sign the report. The completed report can be exported as a PDF or shared.
Photo Report Generator
Use the photo report generator to create a professional fire door inspection report with embedded photos. It enhances the raw data with a polished layout.
Create Photo ReportMobile Photo Documentation App
Capture photos of fire doors on-site with the mobile app and attach them directly to the report. This streamlines the data collection process.
Mobile AppDocument Sections
Click a section to jump to it in the sample document.
General Information
The inspection was conducted in accordance with applicable fire safety regulations and internal procedures.
Object of Inspection
The object of inspection is the network of evacuation routes, including corridors, stairwells, exits, and signage.
Main Parameters
Main parameters such as route width, length, and capacity were measured and compared with design specifications.
Defects
Lists defects found on fire doors with descriptions and photos.
Additional Information
Provides overall compliance status and recommended actions.
Inspection Participants
Records the inspector and building owner.
Signatures
Captures signatures of the inspector and building owner.
Document Fields and Columns
General Information
- Inspection date
- Date when the inspection was performed.
- Address
- Building name or identifier.
- Expert
- Name of the inspector.
Object of Inspection
- Object name
- Unique identifier for the fire door.
Defects
- No.
- Sequential number for each defect entry.
- Element
- Component with defect.
- Defect
- Type of defect.
- Damage description
- Detailed description of the defect.
- Photos
- Photograph of the defect.
Inspection Participants
- No.
- Sequential number for each participant.
- Full name
- Full name of the participant.
- Position / status
- Role or title of the participant.
- Comment
- Additional remarks about the participant.
Frequently Asked Questions about Photo Reports and Photo Tables
What is the difference between this report and the fire door inspection checklist?
The checklist is a pass/fail verification of key components, while the report provides a more detailed record of each door's results, including defects and overall compliance status. The report is more suitable for regulatory or audit purposes.
Can I inspect multiple doors in one report?
Yes, the fire door results section is repeatable, allowing you to record results for as many doors as needed. Each door is identified by its unique identifier.
How do I record a door that fails inspection?
If a door fails any check, select the appropriate fail result (e.g., 'fail' for self-closing). You can then document the defect in the defects section, including a photo of the issue.
Is this report accepted by regulatory authorities?
The report covers common inspection points required by fire safety standards. However, acceptance depends on local regulations. It is advisable to verify that the report format meets specific authority requirements.
Who should sign the report?
The report includes signature fields for the inspector and the building owner. Both parties should sign to acknowledge the findings and agree on any required actions.
Can I export the report as a PDF?
Yes, once completed, you can export the report as a PDF. The export includes all inspection data, defects, photos, and signatures.
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