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Fire Door Inspection Checklist
Ensure all fire door components are checked with this structured checklist. Record self-closing, seals, gaps, hinges, and latch conditions.
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Take photos of the object in the mobile app, complete the inspection report from the template, and download the finished photo report as Word or PDF.
Inspection report
Complete the document from this template: sections, fields, photo documentation, and signatures.
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Fire Door Inspection Checklist
No.FDIC-2026-07-14-005
1. General Information
The general condition of the evacuation routes was assessed through visual inspection and review of relevant documentation.
| Inspection date | 7/14/2026 | Address | West Wing, City Hospital, Liverpool L3 5TR |
| Basis for inspection | Annual fire door inspection |
Expert Paul Harris , Fire Safety Officer
The overall condition of the evacuation routes is satisfactory, with no immediate hazards identified.
2. Object of Inspection
The object of inspection includes all designated evacuation routes, including corridors, stairwells, exits, and assembly points.
| Object name | Fire Door FD-101 | Technical condition | not filled in |
All inspected evacuation routes are clearly marked and accessible.
3. Fire Door Checks
Main parameters such as width, height, and clearances of evacuation routes were measured and compared with regulatory requirements.
| Self-closing check | Fail | Seals check | Damaged |
| Gaps check | Within limit | Hinges check | Good |
| Latch check | Pass |
All measured parameters comply with the applicable standards.
4. Inspection Conditions
The condition of surfaces, handrails, and other structural elements along the evacuation routes was inspected.
Inspection conditions are not selected.
All elements are in good condition, with no signs of wear or damage.
5. Defects
List any defects found, including component, defect type, location, description, photos, and impact.
| No. | Damage description | Photos |
|---|---|---|
| 1 | - | not filled in |
| 2 | - 200 | not filled in |
6. Additional Information
Provide an overall status (compliant/non-compliant) and recommendations.
| Identification was carried out | Each door identified by its door number. |
| There are remarks | Most doors compliant; two doors require adjustment. |
7. Inspection Participants
List the individuals involved, such as the inspector and building owner.
| No. | Full name | Position / status | Comment |
|---|---|---|---|
| 1 | Paul Harris | Fire Safety Officer | Inspector |
Signatures
Capture signatures of the inspector and building owner to confirm the inspection.
______________________________
Paul Harris, Fire Safety Officer
______________________________
Paul Harris
Checklist
Purpose and Procedure for Drafting the Document
What is a Fire Door Inspection Checklist?
This checklist guides inspectors through the critical components of a fire door, including self-closing mechanism, intumescent seals, gaps, hinges, and latch. It ensures that each door meets safety standards.
Key Sections
The checklist includes inspection details, repeatable fire door checks (self-closing, seals, gaps, hinges, latch, notes), defects, conclusion, and signatures.
Photo Documentation
Attach photos of the full door, hinges, seals, self-closing device, and gap measurements (if gaps exceed limits). Photos provide visual evidence of the door's condition.
Annual Fire Door Inspections
Use this checklist for annual inspections as required by fire safety regulations. It helps ensure all fire doors are functional and compliant.
Building Maintenance
Incorporate the checklist into routine building maintenance to identify doors that need adjustment or repair before they become safety hazards.
Pre-Occupancy Checks
Before a building is occupied, use the checklist to verify that all fire doors are installed correctly and function properly.
Audit Documentation
Maintain a record of fire door inspections for internal or external audits. The completed checklist provides evidence of due diligence.
Insurance Compliance
Provide the checklist to insurers as proof of regular fire door maintenance. This may be required for coverage.
Training Tool
Use the checklist to train maintenance staff on the key components to inspect on a fire door.
- 1
Enter Inspection Details
Record the inspection date, inspector name, building name, and location to establish the context.
- 2
Inspect Each Fire Door
For each door, enter its identifier and check self-closing, seals, gaps, hinges, and latch. Add any notes about the door's condition.
- 3
Document Defects
If any defects are found, describe them, note their location and severity, and attach a photo. Defects are recorded in a repeatable section.
- 4
Provide Overall Status
Assess the overall status of the door as compliant, needs adjustment, or non-compliant. Add recommendations if needed.
- 5
Sign and Complete
The inspector and building owner sign the checklist. The completed form can be exported as a PDF or shared.
Photo Report Generator
Use the photo report generator to create a professional fire door inspection report with embedded photos. It turns the checklist data into a polished document.
Create Photo ReportMobile Photo Documentation App
Capture photos of fire doors on-site with the mobile app and attach them directly to the checklist. This streamlines the inspection workflow.
Mobile AppDocument Sections
Click a section to jump to it in the sample document.
General Information
The general condition of the evacuation routes was assessed through visual inspection and review of relevant documentation.
Object of Inspection
The object of inspection includes all designated evacuation routes, including corridors, stairwells, exits, and assembly points.
Fire Door Checks
Main parameters such as width, height, and clearances of evacuation routes were measured and compared with regulatory requirements.
Inspection Conditions
The condition of surfaces, handrails, and other structural elements along the evacuation routes was inspected.
Defects
List any defects found, including component, defect type, location, description, photos, and impact.
Additional Information
Provide an overall status (compliant/non-compliant) and recommendations.
Inspection Participants
List the individuals involved, such as the inspector and building owner.
Signatures
Capture signatures of the inspector and building owner to confirm the inspection.
Document Fields and Columns
General Information
- Inspection date
- Date when the inspection was performed.
- Address
- Location of the fire door.
- Basis for inspection
- Reason or authority for the inspection.
- Expert
- Name or qualification of the specialist conducting the inspection.
Object of Inspection
- Object name
- Identifier of the fire door (e.g., door number).
- Technical condition
- Overall condition of the door (e.g., compliant, needs adjustment).
Defects
- No.
- Sequential number of the defect entry.
- Element
- Component where the defect was found (e.g., seal, hinge).
- Defect
- Type or name of the defect.
- Localization
- Specific location of the defect on the door.
- Damage description
- Detailed description of the defect.
- Photos
- Photographic evidence of the defect.
- Repair type
- Recommended corrective action or impact of the defect.
Inspection Participants
- No.
- Sequential number of the participant.
- Full name
- Full name of the participant.
- Position / status
- Role or title of the participant.
- Comment
- Additional notes about the participant.
Frequently Asked Questions about Photo Reports and Photo Tables
What components are checked in this fire door inspection checklist?
The checklist covers self-closing mechanism, intumescent seals, gaps around the door, hinges, and latch. It also includes a field for additional notes and a defects section.
Can I inspect multiple doors with one checklist?
Yes, the fire door checks section is repeatable, allowing you to record results for as many doors as needed. Each door is identified by its unique identifier.
How do I measure gaps?
Gaps are assessed as 'within limit' or 'exceeds limit'. If gaps exceed limits, you can attach a photo showing the measurement. The checklist does not require numerical values, but you can add them in the notes.
Is this checklist suitable for regulatory compliance?
The checklist covers common inspection points required by fire safety standards. However, exact requirements vary by jurisdiction. It is advisable to verify that the checklist meets local codes.
Who should sign the checklist?
The checklist includes signature fields for the inspector and the building owner. Both parties should sign to acknowledge the inspection results.
Can I export the checklist as a PDF?
Yes, once completed, you can export the checklist as a PDF. The export includes all inspection data, defects, photos, and signatures.
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