Checklist

Fire Door Inspection Checklist

Ensure all fire door components are checked with this structured checklist. Record self-closing, seals, gaps, hinges, and latch conditions.

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Fire Door Inspection Checklist

No.FDIC-2026-07-14-005

1. General Information

Inspection date7/14/2026 AddressWest Wing, City Hospital, Liverpool L3 5TR
Basis for inspectionAnnual fire door inspection
Expert Paul Harris , Fire Safety Officer

2. Object of Inspection

Object nameFire Door FD-101 Technical conditionnot filled in

3. Fire Door Checks

Self-closing checkFail Seals checkDamaged
Gaps checkWithin limit Hinges checkGood
Latch checkPass

4. Inspection Conditions

Inspection conditions are not selected.

5. Defects

No.Damage descriptionPhotos
1-not filled in
2- 200not filled in

6. Additional Information

Identification was carried outEach door identified by its door number.
There are remarksMost doors compliant; two doors require adjustment.

7. Inspection Participants

No.Full namePosition / statusComment
1Paul HarrisFire Safety OfficerInspector

Signatures

______________________________
Paul Harris, Fire Safety Officer
______________________________
Paul Harris

Checklist

Purpose and Procedure for Drafting the Document

What is a Fire Door Inspection Checklist?

This checklist guides inspectors through the critical components of a fire door, including self-closing mechanism, intumescent seals, gaps, hinges, and latch. It ensures that each door meets safety standards.

Key Sections

The checklist includes inspection details, repeatable fire door checks (self-closing, seals, gaps, hinges, latch, notes), defects, conclusion, and signatures.

Photo Documentation

Attach photos of the full door, hinges, seals, self-closing device, and gap measurements (if gaps exceed limits). Photos provide visual evidence of the door's condition.

Annual Fire Door Inspections

Use this checklist for annual inspections as required by fire safety regulations. It helps ensure all fire doors are functional and compliant.

Building Maintenance

Incorporate the checklist into routine building maintenance to identify doors that need adjustment or repair before they become safety hazards.

Pre-Occupancy Checks

Before a building is occupied, use the checklist to verify that all fire doors are installed correctly and function properly.

Audit Documentation

Maintain a record of fire door inspections for internal or external audits. The completed checklist provides evidence of due diligence.

Insurance Compliance

Provide the checklist to insurers as proof of regular fire door maintenance. This may be required for coverage.

Training Tool

Use the checklist to train maintenance staff on the key components to inspect on a fire door.

  1. 1

    Enter Inspection Details

    Record the inspection date, inspector name, building name, and location to establish the context.

  2. 2

    Inspect Each Fire Door

    For each door, enter its identifier and check self-closing, seals, gaps, hinges, and latch. Add any notes about the door's condition.

  3. 3

    Document Defects

    If any defects are found, describe them, note their location and severity, and attach a photo. Defects are recorded in a repeatable section.

  4. 4

    Provide Overall Status

    Assess the overall status of the door as compliant, needs adjustment, or non-compliant. Add recommendations if needed.

  5. 5

    Sign and Complete

    The inspector and building owner sign the checklist. The completed form can be exported as a PDF or shared.

Photo Report Generator

Use the photo report generator to create a professional fire door inspection report with embedded photos. It turns the checklist data into a polished document.

Create Photo Report

Mobile Photo Documentation App

Capture photos of fire doors on-site with the mobile app and attach them directly to the checklist. This streamlines the inspection workflow.

Mobile App

Document Sections

Click a section to jump to it in the sample document.

General Information

Record the inspection date, location, basis for inspection, and specialist details.

Object of Inspection

Identify the fire door and note its overall condition.

Fire Door Checks

Check each fire door component: self-closing, seals, gaps, hinges, latch, and notes.

Inspection Conditions

Describe the conditions under which the inspection was performed.

Defects

List any defects found, including component, defect type, location, description, photos, and impact.

Additional Information

Provide an overall status (compliant/non-compliant) and recommendations.

Inspection Participants

List the individuals involved, such as the inspector and building owner.

Signatures

Capture signatures of the inspector and building owner to confirm the inspection.

Document Fields and Columns

General Information

Inspection date
Date when the inspection was performed.
Address
Location of the fire door.
Basis for inspection
Reason or authority for the inspection.
Expert
Name or qualification of the specialist conducting the inspection.

Object of Inspection

Object name
Identifier of the fire door (e.g., door number).
Technical condition
Overall condition of the door (e.g., compliant, needs adjustment).

Defects

No.
Sequential number of the defect entry.
Element
Component where the defect was found (e.g., seal, hinge).
Defect
Type or name of the defect.
Localization
Specific location of the defect on the door.
Damage description
Detailed description of the defect.
Photos
Photographic evidence of the defect.
Repair type
Recommended corrective action or impact of the defect.

Inspection Participants

No.
Sequential number of the participant.
Full name
Full name of the participant.
Position / status
Role or title of the participant.
Comment
Additional notes about the participant.

Frequently Asked Questions about Photo Reports and Photo Tables

What components are checked in this fire door inspection checklist?

The checklist covers self-closing mechanism, intumescent seals, gaps around the door, hinges, and latch. It also includes a field for additional notes and a defects section.

Can I inspect multiple doors with one checklist?

Yes, the fire door checks section is repeatable, allowing you to record results for as many doors as needed. Each door is identified by its unique identifier.

How do I measure gaps?

Gaps are assessed as 'within limit' or 'exceeds limit'. If gaps exceed limits, you can attach a photo showing the measurement. The checklist does not require numerical values, but you can add them in the notes.

Is this checklist suitable for regulatory compliance?

The checklist covers common inspection points required by fire safety standards. However, exact requirements vary by jurisdiction. It is advisable to verify that the checklist meets local codes.

Who should sign the checklist?

The checklist includes signature fields for the inspector and the building owner. Both parties should sign to acknowledge the inspection results.

Can I export the checklist as a PDF?

Yes, once completed, you can export the checklist as a PDF. The export includes all inspection data, defects, photos, and signatures.

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