Mobile Photo Documentation App
Capture photos of emergency lights on-site with the mobile app and attach them directly to the report. This streamlines the inspection process.
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Emergency Lighting Inspection Report
Verify that emergency lights function and meet duration requirements. Record test results, defects, and overall system status.
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Take photos of the object in the mobile app, complete the inspection report from the template, and download the finished photo report as Word or PDF.
Inspection report
Complete the document from this template: sections, fields, photo documentation, and signatures.
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Use the photo report generator to create a professional emergency lighting inspection report with embedded photos. It enhances the raw data with a polished layout.
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Document Preview
Review the structure, sections, and fields before proceeding to fill out the document.
Emergency Lighting Inspection Report
No.ELIR-2026-07-14-004
1. General Information
The inspection was conducted in accordance with applicable fire safety regulations and internal procedures.
| Inspection date | 7/14/2026 | Address | Office Block B, 45 High Street, London EC2A 4NE |
Expert Michael Turner , Fire Safety Engineer
The overall condition of the evacuation routes was assessed and documented.
2. Object of Inspection
The object of inspection is the network of evacuation routes, including corridors, stairwells, exits, and signage.
| Object name | Building B Emergency Lighting |
The evacuation routes were identified and their locations verified.
3. Main Parameters
Main parameters such as route width, length, and capacity were measured and compared with design specifications.
| Test type | Annual | Illumination result | Pass |
| Duration result | Fail (1 unit) |
All measured parameters were found to be within acceptable limits.
4. Defects
Lists defects found on emergency lights with descriptions and photos.
| No. | Damage description | Photos |
|---|---|---|
| 1 | - 45 | not filled in |
5. Additional Information
Provides overall status and recommended actions.
| Identification was carried out | Each light identified by its unique fixture ID. |
| There are remarks | All lights passed functional test; one unit failed duration test. |
6. Inspection Participants
Records the inspector and building owner.
| No. | Full name | Position / status | Comment |
|---|---|---|---|
| 1 | Michael Turner | Fire Safety Engineer | Performed tests |
| 2 | Anna White | Building Manager | Witnessed tests |
Signatures
Captures signatures of the inspector and building owner.
______________________________
Michael Turner, Fire Safety Engineer
______________________________
Michael Turner
______________________________
Anna White
Report
Purpose and Procedure for Drafting the Document
What is an Emergency Lighting Inspection Report?
This report documents the results of functional and duration tests for emergency lighting systems. It includes sections for inspection details, test results for each light, defects, conclusion, and signatures.
Key Sections
The report includes inspection details, repeatable emergency lighting tests (with illumination and duration results), defects, overall status, and signatures of inspector and building owner.
Photo Evidence
Attach photos of lights illuminated during test, lights off during test (if applicable), and battery compartment. Photos provide visual confirmation of test conditions.
Monthly and Annual Testing
Use this report to document monthly functional tests and annual duration tests as required by fire safety regulations. The template supports both test types.
Building Compliance
Maintain a record of emergency lighting tests for compliance with local fire codes. The report provides evidence of regular testing and any corrective actions taken.
Maintenance Planning
Identify lights that fail tests or have battery issues. The report helps prioritize repairs and replacements.
Insurance Documentation
Provide the report to insurers as proof of regular emergency lighting maintenance. This may be required for coverage or claims.
Audit Trail
Keep a historical record of all emergency lighting tests for internal or external audits. The report includes dates, results, and signatures.
Handover Documentation
When a building changes ownership or management, this report provides a snapshot of the emergency lighting system's condition.
- 1
Enter Inspection Details
Record the inspection date, inspector name, building name, and location to establish the context.
- 2
Test Each Emergency Light
For each light, enter its identifier, test type (monthly or annual), illumination result, duration result (if annual), battery condition, and notes.
- 3
Document Defects
If any defects are found, describe them, note their location and severity, and attach a photo. Defects are recorded in a repeatable section.
- 4
Provide Overall Status
Assess the overall status of the emergency lighting system as satisfactory, needs repair, or unsatisfactory. Add recommendations if needed.
- 5
Sign and Complete
The inspector and building owner sign the report. The completed report can be exported as a PDF or shared.
Photo Report Generator
Use the photo report generator to create a professional emergency lighting inspection report with embedded photos. It enhances the raw data with a polished layout.
Create Photo ReportMobile Photo Documentation App
Capture photos of emergency lights on-site with the mobile app and attach them directly to the report. This streamlines the inspection process.
Mobile AppDocument Sections
Click a section to jump to it in the sample document.
General Information
The inspection was conducted in accordance with applicable fire safety regulations and internal procedures.
Object of Inspection
The object of inspection is the network of evacuation routes, including corridors, stairwells, exits, and signage.
Main Parameters
Main parameters such as route width, length, and capacity were measured and compared with design specifications.
Defects
Lists defects found on emergency lights with descriptions and photos.
Additional Information
Provides overall status and recommended actions.
Inspection Participants
Records the inspector and building owner.
Signatures
Captures signatures of the inspector and building owner.
Document Fields and Columns
General Information
- Inspection date
- Date when the inspection was performed.
- Address
- Building name or identifier.
- Expert
- Name of the inspector.
Object of Inspection
- Object name
- Unique identifier for the emergency light.
Defects
- No.
- Sequential number for each defect entry.
- Element
- Component with defect.
- Defect
- Type of defect.
- Damage description
- Detailed description of the defect.
- Photos
- Photograph of the defect.
Inspection Participants
- No.
- Sequential number for each participant.
- Full name
- Full name of the participant.
- Position / status
- Role or title of the participant.
- Comment
- Additional remarks about the participant.
Frequently Asked Questions about Photo Reports and Photo Tables
What tests are covered in this report?
The report covers monthly functional tests (illumination check) and annual duration tests (illumination and duration check). It also includes battery condition assessment.
Can I test multiple lights in one report?
Yes, the emergency lighting tests section is repeatable, allowing you to record results for as many lights as needed. Each light is identified by its unique identifier.
How do I record a failed test?
If a light fails the illumination or duration test, select 'Fail' in the corresponding field. You can then document the defect in the defects section, including a photo of the light off during the test.
Is this report suitable for regulatory compliance?
The report covers common testing requirements for emergency lighting systems. However, exact regulations vary by jurisdiction. It is advisable to verify that the report meets local fire safety codes.
Who should sign the report?
The report includes signature fields for the inspector and the building owner. Both parties should sign to acknowledge the test results and any required actions.
Can I export the report as a PDF?
Yes, once completed, you can export the report as a PDF. The export includes all test data, defects, photos, and signatures.
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