Report

Emergency Lighting Inspection Report

Verify that emergency lights function and meet duration requirements. Record test results, defects, and overall system status.

Start your emergency lighting inspection

View All Templates

Report

Document Preview

Review the structure, sections, and fields before proceeding to fill out the document.

Emergency Lighting Inspection Report

No.ELIR-2026-07-14-004

1. General Information

Inspection date7/14/2026 AddressOffice Block B, 45 High Street, London EC2A 4NE
Expert Michael Turner , Fire Safety Engineer

2. Object of Inspection

Object nameBuilding B Emergency Lighting

3. Main Parameters

Test typeAnnual Illumination resultPass
Duration resultFail (1 unit)

4. Defects

No.Damage descriptionPhotos
1- 45not filled in

5. Additional Information

Identification was carried outEach light identified by its unique fixture ID.
There are remarksAll lights passed functional test; one unit failed duration test.

6. Inspection Participants

No.Full namePosition / statusComment
1Michael TurnerFire Safety EngineerPerformed tests
2Anna WhiteBuilding ManagerWitnessed tests

Signatures

______________________________
Michael Turner, Fire Safety Engineer
______________________________
Michael Turner
______________________________
Anna White

Report

Purpose and Procedure for Drafting the Document

What is an Emergency Lighting Inspection Report?

This report documents the results of functional and duration tests for emergency lighting systems. It includes sections for inspection details, test results for each light, defects, conclusion, and signatures.

Key Sections

The report includes inspection details, repeatable emergency lighting tests (with illumination and duration results), defects, overall status, and signatures of inspector and building owner.

Photo Evidence

Attach photos of lights illuminated during test, lights off during test (if applicable), and battery compartment. Photos provide visual confirmation of test conditions.

Monthly and Annual Testing

Use this report to document monthly functional tests and annual duration tests as required by fire safety regulations. The template supports both test types.

Building Compliance

Maintain a record of emergency lighting tests for compliance with local fire codes. The report provides evidence of regular testing and any corrective actions taken.

Maintenance Planning

Identify lights that fail tests or have battery issues. The report helps prioritize repairs and replacements.

Insurance Documentation

Provide the report to insurers as proof of regular emergency lighting maintenance. This may be required for coverage or claims.

Audit Trail

Keep a historical record of all emergency lighting tests for internal or external audits. The report includes dates, results, and signatures.

Handover Documentation

When a building changes ownership or management, this report provides a snapshot of the emergency lighting system's condition.

  1. 1

    Enter Inspection Details

    Record the inspection date, inspector name, building name, and location to establish the context.

  2. 2

    Test Each Emergency Light

    For each light, enter its identifier, test type (monthly or annual), illumination result, duration result (if annual), battery condition, and notes.

  3. 3

    Document Defects

    If any defects are found, describe them, note their location and severity, and attach a photo. Defects are recorded in a repeatable section.

  4. 4

    Provide Overall Status

    Assess the overall status of the emergency lighting system as satisfactory, needs repair, or unsatisfactory. Add recommendations if needed.

  5. 5

    Sign and Complete

    The inspector and building owner sign the report. The completed report can be exported as a PDF or shared.

Photo Report Generator

Use the photo report generator to create a professional emergency lighting inspection report with embedded photos. It enhances the raw data with a polished layout.

Create Photo Report

Mobile Photo Documentation App

Capture photos of emergency lights on-site with the mobile app and attach them directly to the report. This streamlines the inspection process.

Mobile App

Document Sections

Click a section to jump to it in the sample document.

General Information

Records the inspection date, building name, and inspector details.

Object of Inspection

Identifies each emergency light by its unique identifier.

Main Parameters

Documents test type, illumination result, and duration result for each light.

Defects

Lists defects found on emergency lights with descriptions and photos.

Additional Information

Provides overall status and recommended actions.

Inspection Participants

Records the inspector and building owner.

Signatures

Captures signatures of the inspector and building owner.

Document Fields and Columns

General Information

Inspection date
Date when the inspection was performed.
Address
Building name or identifier.
Expert
Name of the inspector.

Object of Inspection

Object name
Unique identifier for the emergency light.

Defects

No.
Sequential number for each defect entry.
Element
Component with defect.
Defect
Type of defect.
Damage description
Detailed description of the defect.
Photos
Photograph of the defect.

Inspection Participants

No.
Sequential number for each participant.
Full name
Full name of the participant.
Position / status
Role or title of the participant.
Comment
Additional remarks about the participant.

Frequently Asked Questions about Photo Reports and Photo Tables

What tests are covered in this report?

The report covers monthly functional tests (illumination check) and annual duration tests (illumination and duration check). It also includes battery condition assessment.

Can I test multiple lights in one report?

Yes, the emergency lighting tests section is repeatable, allowing you to record results for as many lights as needed. Each light is identified by its unique identifier.

How do I record a failed test?

If a light fails the illumination or duration test, select 'Fail' in the corresponding field. You can then document the defect in the defects section, including a photo of the light off during the test.

Is this report suitable for regulatory compliance?

The report covers common testing requirements for emergency lighting systems. However, exact regulations vary by jurisdiction. It is advisable to verify that the report meets local fire safety codes.

Who should sign the report?

The report includes signature fields for the inspector and the building owner. Both parties should sign to acknowledge the test results and any required actions.

Can I export the report as a PDF?

Yes, once completed, you can export the report as a PDF. The export includes all test data, defects, photos, and signatures.

Create Your Document Online

Enter inspection details and generate a ready-to-download document.