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Elevator Inspection Checklist
Ensure all critical elevator components are inspected. Use this checklist to record the condition of the car, door system, hoistway, machine room, and safety devices.
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The full inspection cycle — in one service
Take photos of the object in the mobile app, complete the inspection report from the template, and download the finished photo report as Word or PDF.
Inspection report
Complete the document from this template: sections, fields, photo documentation, and signatures.
Photo Report Generator
Use the photo report generator to attach photos of each inspected component. Visual evidence supports your findings and provides a clear record of the elevator's condition.
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Review the structure, sections, and fields before proceeding to fill out the document.
Elevator Inspection Checklist
No.EIC-2026-0211
1. General Information
General information about the inspection, including date, location, and purpose, is provided below.
| Inspection date | 7/14/2026 | Address | 2500 Oakwood Plaza, Chicago, IL 60601 |
Expert Emily Watson , Elevator Inspector
The inspection was carried out in full scope as planned.
2. Object of Inspection
The elevator under inspection is identified by its registration number and location.
| Object type | Freight Elevator | Object name | Elevator #2 |
| Technical condition | not filled in |
The elevator identification data were verified against the provided documentation.
3. Inspection Items
Main parameters such as load capacity, speed, and travel height were measured and compared with the technical passport.
| Car Frame Condition | Good | Car Lighting | Non-functional |
| Emergency Communication | Functional | Door Operation | Smooth |
| Door Sensors | Functional | Door Locks | Secure |
| Guide Rails Condition | Good | Hoistway Lighting | Functional |
| Machine Room Cleanliness | Clean | Controller Condition | Good |
| Governor Condition | Good | Safety Gear Condition | Good |
| Overspeed Governor Test | Pass | Emergency Brake Test | Pass |
The measured main parameters comply with the specified values.
4. Inspection Conditions
The operational conditions of the elevator, including environment and usage patterns, were assessed.
Inspection conditions are not selected.
The elevator is operating under normal conditions as per its design.
5. Nonconformities
List any components that failed inspection, with details and photos.
| No. | Damage description | Photos |
|---|---|---|
| 1 | - | not filled in |
6. Additional Information
Provide overall condition assessment and remarks.
| Identification was carried out | Elevator #2, freight elevator |
| There are remarks | Car lighting needs replacement. Door sensors functional. Overall satisfactory. |
7. Inspection Participants
List the inspector.
| No. | Full name | Position / status | Comment |
|---|---|---|---|
| 1 | Emily Watson | Inspector | Performed checklist inspection |
Signatures
Capture the inspector's signature.
______________________________
Emily Watson, Elevator Inspector
______________________________
Emily Watson
Checklist
Purpose and Procedure for Drafting the Document
What Is an Elevator Inspection Checklist?
An elevator inspection checklist is a structured form used to verify the condition of all critical elevator components. It covers the car, door system, hoistway, machine room, and safety devices, ensuring a thorough inspection.
Who Uses This Checklist?
Elevator inspectors, maintenance technicians, and building safety officers use this checklist to perform routine inspections. It helps standardize the inspection process and ensures no component is overlooked.
Key Sections of the Checklist
The checklist includes sections for object identification, car inspection, door system inspection, hoistway inspection, machine room inspection, safety device inspection, overall assessment, and signatures.
Periodic Regulatory Inspections
Many jurisdictions require periodic elevator inspections, often every six months. This checklist helps inspectors systematically evaluate all required components.
Post-Incident Inspections
After an incident or malfunction, a detailed checklist inspection helps identify the root cause and any additional damage. It ensures a comprehensive assessment.
Preventive Maintenance
Maintenance teams use this checklist during routine service visits to track the condition of elevator components and plan repairs or replacements.
New Installation Verification
Before a new elevator is put into service, this checklist can be used to verify that all components are installed correctly and functioning properly.
- 1
Pre-Inspection Preparation
Review the elevator's service history and previous inspection reports. Gather necessary tools and personal protective equipment before starting the inspection.
- 2
Car and Door System Inspection
Inspect the car frame, lighting, emergency communication, door operation, sensors, and locks. Record the condition of each item.
- 3
Hoistway and Machine Room Inspection
Check guide rails, hoistway lighting, obstructions, machine room cleanliness, controller condition, and governor condition. Note any issues.
- 4
Safety Device Testing and Overall Assessment
Test safety gear, overspeed governor, and emergency brakes. Provide an overall condition assessment and any remarks. Sign the checklist to complete the inspection.
Photo Report Generator
Use the photo report generator to attach photos of each inspected component. Visual evidence supports your findings and provides a clear record of the elevator's condition.
Create Photo ReportMobile Photo Documentation App
Collect inspection data and photos on-site with the mobile app. Sync everything to the checklist template for a seamless workflow from field to office.
Mobile AppDocument Sections
Click a section to jump to it in the sample document.
General Information
General information about the inspection, including date, location, and purpose, is provided below.
Object of Inspection
The elevator under inspection is identified by its registration number and location.
Inspection Items
Main parameters such as load capacity, speed, and travel height were measured and compared with the technical passport.
Inspection Conditions
The operational conditions of the elevator, including environment and usage patterns, were assessed.
Nonconformities
List any components that failed inspection, with details and photos.
Additional Information
Provide overall condition assessment and remarks.
Inspection Participants
List the inspector.
Signatures
Capture the inspector's signature.
Document Fields and Columns
General Information
- Inspection date
- Date of inspection.
- Address
- Location of the elevator.
- Expert
- Name of the inspector.
Object of Inspection
- Object type
- Type of elevator.
- Object name
- Elevator identifier.
- Technical condition
- Current technical condition.
Nonconformities
- No.
- Sequential number of the nonconformity.
- Element
- Component that failed.
- Defect
- Type of defect or issue.
- Damage description
- Detailed description of the failure.
- Photos
- Photographs of the issue.
Inspection Participants
- No.
- Sequential number of the participant.
- Full name
- Name of the participant.
- Position / status
- Role of the participant.
- Comment
- Any comment from the participant.
Frequently Asked Questions about Photo Reports and Photo Tables
What is an elevator inspection checklist?
An elevator inspection checklist is a structured form used to verify the condition of all critical elevator components. It ensures a thorough and consistent inspection process.
How often should an elevator be inspected?
Elevators are typically inspected every six months or as required by local regulations. More frequent inspections may be needed after incidents or for high-traffic elevators.
What components are covered in this checklist?
The checklist covers the car (frame, lighting, emergency communication), door system (operation, sensors, locks), hoistway (guide rails, lighting, obstructions), machine room (cleanliness, controller, governor), and safety devices (safety gear, overspeed governor, emergency brakes).
Can I add custom items to the checklist?
Yes, the template can be customized to include additional components or specific items required by your organization or local regulations.
Who signs the inspection checklist?
The inspector who performed the inspection signs the checklist. In some cases, a building representative may also sign to acknowledge the results.
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