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Ductwork Inspection Report

Document the condition of ductwork systems with a structured inspection report. Record duct identification, observations, defects, measurements, and photos, and provide an overall assessment.

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Ductwork Inspection Report

No.DIR-2026-015

1. General Information

Inspection date7/14/2026 Address456 Oak Avenue, Chicago, IL 60601
Expert Robert Davis , HVAC Inspector

2. Object of Inspection

Object nameMain Supply Duct - Floor 3 Technical conditionnot filled in

3. Duct Identification

Duct IDD3-01 Duct TypeSheet Metal
Duct LocationFloor 3, ceiling void

4. Measurements

Leakage Rate: 15 Cleanliness Rating: Acceptable

5. Inspection Findings

No.Damage descriptionPhotos
1-not filled in

6. Additional Information

Identification was carried outDuct system serving floors 2-4
There are remarksOverall condition satisfactory. Minor insulation damage noted in one section.

7. Inspection Participants

No.Full namePosition / statusComment
1Robert DavisHVAC InspectorPerformed inspection
2Linda GreenBuilding OwnerAccompanied inspection

Signatures

______________________________
Robert Davis, HVAC Inspector
______________________________
Robert Davis
______________________________
Linda Green

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Purpose and Procedure for Drafting the Document

What Is a Ductwork Inspection Report?

A ductwork inspection report documents the integrity and cleanliness of HVAC duct systems. It includes duct identification, inspection findings, measurements such as leakage rate, and an overall condition assessment.

Why Use This Template?

This online template provides a systematic way to record observations, defects, and quantitative measurements. It helps ensure duct systems are efficient and free from issues that could affect air quality.

Who Uses It?

HVAC inspectors, building maintenance teams, and energy auditors use this report for scheduled inspections, leakage testing, and cleanliness assessments.

Scheduled HVAC Maintenance

Regular ductwork inspections help identify leaks, insulation damage, and cleanliness issues before they affect system performance.

Energy Audits

Leaking ducts can significantly reduce HVAC efficiency. This report documents leakage rates and helps prioritize sealing repairs.

Indoor Air Quality Assessments

Duct cleanliness is critical for indoor air quality. The report records cleanliness ratings and identifies contamination sources.

Post-Construction Verification

After duct installation or renovation, this report verifies that the ductwork meets design specifications and is free of defects.

Insurance and Liability Documentation

Documented inspections provide evidence of due diligence in maintaining duct systems, which can be important for insurance claims.

Compliance with Building Codes

Some building codes require ductwork inspections for leakage and insulation. This report helps demonstrate compliance.

  1. 1

    Open the Template

    Open the ductwork inspection template in the online editor and enter inspection details such as date, inspector, building owner, and location.

  2. 2

    Identify Duct Sections

    For each duct section, record the duct ID, type (sheet metal, flexible, etc.), and location within the building.

  3. 3

    Record Findings

    For each duct section, record observations and defects from predefined lists, add severity and remarks. Optionally measure leakage rate and cleanliness.

  4. 4

    Attach Photos

    Take and upload photos of the general duct overview and close-ups of any defects or leaks.

  5. 5

    Conclude and Sign

    Provide an overall condition assessment and recommendations. The inspector and building owner sign digitally.

Photo Report Generator

Combine duct inspection photos with findings using the photo report generator to create a clear visual documentation of duct condition.

Create Photo Report

Mobile Photo Documentation App

Capture ductwork photos on site with the mobile app and sync them directly to your inspection report for efficient documentation.

Mobile App

Document Sections

Click a section to jump to it in the sample document.

General Information

Record the inspection date, location, and the name of the HVAC inspector.

Object of Inspection

Identify the ductwork being inspected and its overall technical state.

Duct Identification

Record the duct ID, type (e.g., sheet metal, flexible), and location within the building.

Measurements

Record quantitative measurements such as leakage rate and cleanliness rating.

Inspection Findings

Record each observation or defect found during inspection, including the component, defect type, severity, and remarks. Attach photos as evidence.

Additional Information

Provide an overall condition assessment and recommended actions based on findings.

Inspection Participants

List the HVAC inspector and building owner involved in the inspection.

Signatures

Capture the signatures of the inspector and building owner to confirm the report.

Document Fields and Columns

General Information

Inspection date
Date when the inspection was performed.
Address
Location of the ductwork within the building.
Expert
Name of the HVAC inspector.

Object of Inspection

Object name
Name or identifier of the ductwork system.
Technical condition
Overall technical condition of the ductwork.

Inspection Findings

No.
Sequential number of the finding.
Element
Component or duct section where the finding was observed.
Defect
Type of defect or observation.
Damage description
Detailed description of the finding.
Photos
Photograph of the duct condition.

Inspection Participants

No.
Sequential number of the participant.
Full name
Name of the participant.
Position / status
Role or position of the participant.
Comment
Additional comments about the participant.

Frequently Asked Questions about Photo Reports and Photo Tables

What measurements can be recorded?

The template allows recording leakage rate (in cfm) and cleanliness rating (clean, acceptable, dirty). These are optional fields.

Can I inspect multiple duct sections in one report?

Yes, the duct identification and inspection findings sections are repeatable, allowing you to document multiple duct sections in a single report.

What defects are included?

Predefined defects include insulation damage and duct leakage. You can also add custom defects via free text.

Is this template suitable for residential ductwork?

Yes, the template can be used for both residential and commercial ductwork inspections.

How are photos linked to findings?

Photos are attached to the inspection findings section. You can upload general overview photos and defect-specific close-ups.

Create Your Document Online

Enter inspection details and generate a ready-to-download document.