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Ductwork Inspection Report
Document the condition of ductwork systems with a structured inspection report. Record duct identification, observations, defects, measurements, and photos, and provide an overall assessment.
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The full inspection cycle — in one service
Take photos of the object in the mobile app, complete the inspection report from the template, and download the finished photo report as Word or PDF.
Inspection report
Complete the document from this template: sections, fields, photo documentation, and signatures.
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Combine duct inspection photos with findings using the photo report generator to create a clear visual documentation of duct condition.
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Review the structure, sections, and fields before proceeding to fill out the document.
Ductwork Inspection Report
No.DIR-2026-015
1. General Information
The general condition of the ventilation duct system was assessed through visual inspection and review of maintenance records.
| Inspection date | 7/14/2026 | Address | 456 Oak Avenue, Chicago, IL 60601 |
Expert Robert Davis , HVAC Inspector
The overall condition of the ventilation ducts is satisfactory, with no immediate safety concerns identified.
2. Object of Inspection
The object of inspection is the ventilation duct system, including all accessible ductwork, fittings, and supports.
| Object name | Main Supply Duct - Floor 3 | Technical condition | not filled in |
The ventilation duct system was identified and inspected as per the scope of work.
3. Duct Identification
Main parameters such as duct dimensions, material, and airflow capacity were verified against design specifications.
| Duct ID | D3-01 | Duct Type | Sheet Metal |
| Duct Location | Floor 3, ceiling void |
The main parameters of the ventilation ducts conform to the design specifications within acceptable tolerances.
4. Measurements
Additional parameters including insulation condition, sealing integrity, and support spacing were evaluated.
| Leakage Rate: 15 | Cleanliness Rating: Acceptable |
No significant deviations in additional parameters were observed during the inspection.
5. Inspection Findings
Record each observation or defect found during inspection, including the component, defect type, severity, and remarks. Attach photos as evidence.
| No. | Damage description | Photos |
|---|---|---|
| 1 | - | not filled in |
6. Additional Information
Provide an overall condition assessment and recommended actions based on findings.
| Identification was carried out | Duct system serving floors 2-4 |
| There are remarks | Overall condition satisfactory. Minor insulation damage noted in one section. |
7. Inspection Participants
List the HVAC inspector and building owner involved in the inspection.
| No. | Full name | Position / status | Comment |
|---|---|---|---|
| 1 | Robert Davis | HVAC Inspector | Performed inspection |
| 2 | Linda Green | Building Owner | Accompanied inspection |
Signatures
Capture the signatures of the inspector and building owner to confirm the report.
______________________________
Robert Davis, HVAC Inspector
______________________________
Robert Davis
______________________________
Linda Green
Report
Purpose and Procedure for Drafting the Document
What Is a Ductwork Inspection Report?
A ductwork inspection report documents the integrity and cleanliness of HVAC duct systems. It includes duct identification, inspection findings, measurements such as leakage rate, and an overall condition assessment.
Why Use This Template?
This online template provides a systematic way to record observations, defects, and quantitative measurements. It helps ensure duct systems are efficient and free from issues that could affect air quality.
Who Uses It?
HVAC inspectors, building maintenance teams, and energy auditors use this report for scheduled inspections, leakage testing, and cleanliness assessments.
Scheduled HVAC Maintenance
Regular ductwork inspections help identify leaks, insulation damage, and cleanliness issues before they affect system performance.
Energy Audits
Leaking ducts can significantly reduce HVAC efficiency. This report documents leakage rates and helps prioritize sealing repairs.
Indoor Air Quality Assessments
Duct cleanliness is critical for indoor air quality. The report records cleanliness ratings and identifies contamination sources.
Post-Construction Verification
After duct installation or renovation, this report verifies that the ductwork meets design specifications and is free of defects.
Insurance and Liability Documentation
Documented inspections provide evidence of due diligence in maintaining duct systems, which can be important for insurance claims.
Compliance with Building Codes
Some building codes require ductwork inspections for leakage and insulation. This report helps demonstrate compliance.
- 1
Open the Template
Open the ductwork inspection template in the online editor and enter inspection details such as date, inspector, building owner, and location.
- 2
Identify Duct Sections
For each duct section, record the duct ID, type (sheet metal, flexible, etc.), and location within the building.
- 3
Record Findings
For each duct section, record observations and defects from predefined lists, add severity and remarks. Optionally measure leakage rate and cleanliness.
- 4
Attach Photos
Take and upload photos of the general duct overview and close-ups of any defects or leaks.
- 5
Conclude and Sign
Provide an overall condition assessment and recommendations. The inspector and building owner sign digitally.
Photo Report Generator
Combine duct inspection photos with findings using the photo report generator to create a clear visual documentation of duct condition.
Create Photo ReportMobile Photo Documentation App
Capture ductwork photos on site with the mobile app and sync them directly to your inspection report for efficient documentation.
Mobile AppDocument Sections
Click a section to jump to it in the sample document.
General Information
The general condition of the ventilation duct system was assessed through visual inspection and review of maintenance records.
Object of Inspection
The object of inspection is the ventilation duct system, including all accessible ductwork, fittings, and supports.
Duct Identification
Main parameters such as duct dimensions, material, and airflow capacity were verified against design specifications.
Measurements
Additional parameters including insulation condition, sealing integrity, and support spacing were evaluated.
Inspection Findings
Record each observation or defect found during inspection, including the component, defect type, severity, and remarks. Attach photos as evidence.
Additional Information
Provide an overall condition assessment and recommended actions based on findings.
Inspection Participants
List the HVAC inspector and building owner involved in the inspection.
Signatures
Capture the signatures of the inspector and building owner to confirm the report.
Document Fields and Columns
General Information
- Inspection date
- Date when the inspection was performed.
- Address
- Location of the ductwork within the building.
- Expert
- Name of the HVAC inspector.
Object of Inspection
- Object name
- Name or identifier of the ductwork system.
- Technical condition
- Overall technical condition of the ductwork.
Inspection Findings
- No.
- Sequential number of the finding.
- Element
- Component or duct section where the finding was observed.
- Defect
- Type of defect or observation.
- Damage description
- Detailed description of the finding.
- Photos
- Photograph of the duct condition.
Inspection Participants
- No.
- Sequential number of the participant.
- Full name
- Name of the participant.
- Position / status
- Role or position of the participant.
- Comment
- Additional comments about the participant.
Frequently Asked Questions about Photo Reports and Photo Tables
What measurements can be recorded?
The template allows recording leakage rate (in cfm) and cleanliness rating (clean, acceptable, dirty). These are optional fields.
Can I inspect multiple duct sections in one report?
Yes, the duct identification and inspection findings sections are repeatable, allowing you to document multiple duct sections in a single report.
What defects are included?
Predefined defects include insulation damage and duct leakage. You can also add custom defects via free text.
Is this template suitable for residential ductwork?
Yes, the template can be used for both residential and commercial ductwork inspections.
How are photos linked to findings?
Photos are attached to the inspection findings section. You can upload general overview photos and defect-specific close-ups.
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