Mobile Photo Documentation App
Capture defect details on-site with the mobile photo documentation app. Easily integrate photos into your defect report.
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Defect Report
Document and diagnose structural defects with this online defect report template. Record defect location, type, severity, and recommended remedial actions.
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The full inspection cycle — in one service
Take photos of the object in the mobile app, complete the inspection report from the template, and download the finished photo report as Word or PDF.
Inspection report
Complete the document from this template: sections, fields, photo documentation, and signatures.
Photo Report Generator
Use the photo report generator to add clear, annotated photos of the defect. Visual evidence strengthens your diagnosis and recommendations.
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Document Preview
Review the structure, sections, and fields before proceeding to fill out the document.
Defect Report
No.DR-2026-0714
1. General Information
The general information about the inspection, including the date, location, and purpose, is provided below.
| Inspection date | 7/14/2026 | Address | 88 Kingsway, London, WC2B 6AA |
| Basis for inspection | Reported crack in main beam |
Expert David Chen , Structural Engineer
The inspection was conducted under the specified conditions and no procedural irregularities were noted.
2. Object of Inspection
The inspected buildings are identified and their main characteristics are described.
| Object type | Commercial Building | Object name | 88 Kingsway |
| Technical condition | not filled in |
The buildings were found to be in a condition consistent with their age and usage.
3. Defect Details
List each defect with its location, type, description, measurements, photos, and recommended repair.
| No. | Damage description | Photos |
|---|---|---|
| 1 | - 3 | not filled in |
4. Additional Information
Provide cause analysis, recommended repair, priority, and estimated cost.
| Identification was carried out | Defect located in beam B2 on the first floor. |
| There are remarks | Crack width 3 mm, requires monitoring or repair. |
5. Inspection Participants
Record the names and roles of the engineer, client, and contractor.
| No. | Full name | Position / status | Comment |
|---|---|---|---|
| 1 | David Chen | Structural Engineer | Chartered Engineer |
| 2 | Alice Green | Building Owner | Requested inspection |
Signatures
Capture signatures of the engineer and client to confirm the report.
______________________________
David Chen, Structural Engineer
______________________________
David Chen
______________________________
Alice Green
Report
Purpose and Procedure for Drafting the Document
What is a Defect Report?
A defect report is a focused document that identifies and analyzes specific structural defects. It includes a detailed description of the defect, its location, severity, and recommended repair actions.
When is a Defect Report Used?
Defect reports are used when a specific issue is reported, such as a crack in a wall or a leaking roof. They provide a targeted assessment to guide repair decisions.
Key Components of the Report
The report includes defect identification, inspection findings, diagnosis and recommendations, participant information, and supporting attachments like photos and test reports.
Property Maintenance
Property owners use defect reports to document issues and plan repairs. The report helps prioritize defects based on severity and urgency.
Contractor Disputes
When disputes arise about construction quality, a defect report provides an independent assessment of the issues. It can be used in negotiations or legal proceedings.
Insurance Claims
Defect reports may be submitted to insurance companies to support claims for structural damage. They provide evidence of the defect and its cause.
Pre-Purchase Inspections
Buyers may commission a defect report for specific concerns identified during a general inspection. It provides detailed information about the issue.
Regulatory Compliance
In some cases, regulatory authorities may require a defect report to ensure that structural issues are addressed properly, especially in public buildings.
- 1
Initial Assessment
Review the reported defect and gather preliminary information. Determine if a site visit is necessary.
- 2
Detailed Inspection
Conduct a thorough inspection of the defect. Take measurements, photographs, and note any relevant conditions.
- 3
Diagnosis
Analyze the findings to determine the cause of the defect. Consider factors like material fatigue, environmental conditions, or construction errors.
- 4
Recommendations
Develop a set of recommended remedial actions. Prioritize repairs based on severity and urgency.
- 5
Report Completion
Compile all information into the defect report template. Include photos, diagrams, and signatures as needed.
Photo Report Generator
Use the photo report generator to add clear, annotated photos of the defect. Visual evidence strengthens your diagnosis and recommendations.
Create Photo ReportMobile Photo Documentation App
Capture defect details on-site with the mobile photo documentation app. Easily integrate photos into your defect report.
Mobile AppDocument Sections
Click a section to jump to it in the sample document.
General Information
The general information about the inspection, including the date, location, and purpose, is provided below.
Object of Inspection
The inspected buildings are identified and their main characteristics are described.
Defect Details
List each defect with its location, type, description, measurements, photos, and recommended repair.
Additional Information
Provide cause analysis, recommended repair, priority, and estimated cost.
Inspection Participants
Record the names and roles of the engineer, client, and contractor.
Signatures
Capture signatures of the engineer and client to confirm the report.
Document Fields and Columns
General Information
- Inspection date
- Date of the defect inspection.
- Address
- Address of the property where the defect is located.
- Basis for inspection
- Reason for the defect investigation, such as reported damage or routine check.
- Expert
- Name or qualification of the specialist conducting the inspection.
Object of Inspection
- Object type
- Type of building entity, e.g., residential or commercial.
- Object name
- Name or identifier of the building.
- Technical condition
- Current overall technical condition of the building.
Defect Details
- No.
- Sequential number for each defect.
- Element
- Building element or component where the defect is located.
- Defect
- Type of defect, e.g., crack, corrosion, settlement.
- Localization
- Specific location of the defect within the element.
- Volume
- Extent or quantity of the defect, e.g., crack length in mm.
- Unit
- Unit of measurement for the volume.
- Damage description
- Detailed description of the defect.
- Photos
- Photographs documenting the defect.
- Repair type
- Impact or consequence of the defect.
- Repair
- Recommended repair action for the defect.
Inspection Participants
- No.
- Sequential number for each participant.
- Full name
- Full name of the participant.
- Position / status
- Role or title of the participant.
- Comment
- Additional notes about the participant's involvement.
Frequently Asked Questions about Photo Reports and Photo Tables
What types of defects can be documented in this report?
This report can document various structural defects including cracks, corrosion, settlement, deformation, and leaks. It is suitable for defects in buildings, bridges, and other structures.
Who prepares a defect report?
A defect report is typically prepared by a structural engineer or a qualified inspector with expertise in defect assessment. They have the knowledge to diagnose the cause and recommend appropriate repairs.
How is defect severity determined?
Severity is determined based on factors such as the size of the defect, its impact on structural integrity, and the risk of further deterioration. Common ratings include minor, moderate, severe, and critical.
Can I include cost estimates in the report?
The template includes an optional field for estimated cost. You can provide a rough estimate, but detailed cost estimation may require input from a contractor.
Is this report suitable for legal purposes?
The report provides a professional documentation of the defect and its analysis. It can be used as supporting evidence in legal disputes, but it does not replace expert testimony.
How do I add photos to the defect report?
You can add photos using the photo collection field in the attachments section. The mobile app allows you to capture and upload photos directly from the inspection site.
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