Mobile Photo Documentation App
Use the mobile app to capture photos and notes on-site, then seamlessly integrate them into your condition assessment report.
Mobile AppReport
Condition Assessment Report
Use this online template to create a detailed condition assessment report for any asset. Record inspection details, component conditions, defects, measurements, and recommendations with photo evidence.
Start with this template
The full inspection cycle — in one service
Take photos of the object in the mobile app, complete the inspection report from the template, and download the finished photo report as Word or PDF.
Inspection report
Complete the document from this template: sections, fields, photo documentation, and signatures.
Photo Report Generator
The photo report generator helps you create professional photo-rich reports by organizing images with captions and linking them to inspection findings.
Create Photo ReportReport
Document Preview
Review the structure, sections, and fields before proceeding to fill out the document.
Condition Assessment Report
No.CAR-2026-033
1. General Information
The general information about the inspection, including the purpose, date, and scope, is provided below.
| Inspection date | 7/14/2026 | Address | 1200 Bridge Avenue, Portland, OR 97201 |
| Basis for inspection | Routine condition assessment |
Expert Dr. Alan Reed , Structural Engineer
The inspection was conducted in accordance with the approved schedule and applicable regulations.
2. Object of Inspection
The inspected infrastructure object is identified by its name, location, and unique identifier.
| Object type | Infrastructure | Object name | Willamette River Bridge |
| Technical condition | not filled in |
The object was positively identified and matches the provided documentation.
3. Asset Parameters
The main technical parameters of the object were measured and compared with design values.
| Asset Type | Bridge | Year Built | 1975 |
| Total Length | 320 |
The measured parameters are within acceptable tolerances, with no significant deviations.
4. Inspection Conditions
The overall condition of the object was evaluated based on visual inspection and functional tests.
Inspection conditions are not selected.
The object is in a satisfactory condition, with no immediate safety concerns identified.
5. Findings
List all defects and observations with element, defect type, description, and photos.
| No. | Damage description | Photos |
|---|---|---|
| 1 | - 2 | not filled in |
| 2 | - 1.5 | not filled in |
| 3 | - 5 | not filled in |
6. Additional Information
Provide overall condition rating, summary of findings, and recommended actions.
| Identification was carried out | Steel bridge over Willamette River |
| There are remarks | Overall condition fair; corrosion on lower chords needs monitoring. |
7. Inspection Participants
List all participants involved in the assessment.
| No. | Full name | Position / status | Comment |
|---|---|---|---|
| 1 | Dr. Alan Reed | Structural Engineer | Lead assessor |
| 2 | Lisa Park | Maintenance Manager | Accompanied inspection |
Signatures
Capture signatures of the assessor and reviewers.
______________________________
Dr. Alan Reed, Structural Engineer
______________________________
Dr. Alan Reed
______________________________
Lisa Park
Report
Purpose and Procedure for Drafting the Document
What Is a Condition Assessment Report?
A condition assessment report is a structured document that evaluates the current state of an asset, such as infrastructure, buildings, or industrial machinery. It includes inspection details, component ratings, defects, observations, measurements, and recommendations for maintenance or repair.
Key Sections
The report covers report metadata, inspection details, inspected components, defects, observations, measurements, conclusions and recommendations, participants, and attachments. Each section captures specific data to provide a comprehensive condition overview.
Photo Documentation
Photo evidence is integrated throughout the report, including general overviews, defect close-ups, and component details. This visual documentation supports findings and aids in maintenance planning.
Maintenance Planning
Facility and maintenance managers use condition assessment reports to plan repairs, prioritize actions, and allocate budgets based on asset condition ratings.
Asset Management
Organizations use these reports to track asset health over time, comply with regulatory requirements, and support capital investment decisions.
Insurance and Risk Assessment
Condition reports may be used by insurers to evaluate risk or by property owners to document asset condition before a claim.
Due Diligence
During property transactions or mergers, condition assessment reports provide buyers and investors with a clear picture of asset condition and potential liabilities.
- 1
Plan the Inspection
Define the scope, identify the asset, and assign an inspection team. Review previous reports if available.
- 2
Conduct Field Inspection
Perform a visual and/or instrumented inspection of all components. Record conditions, defects, measurements, and take photographs.
- 3
Compile the Report
Use the online template to enter data, rate conditions, and add recommendations. Attach photos and supporting documents.
- 4
Review and Distribute
Have the report reviewed and signed by participants. Distribute to stakeholders for action.
Photo Report Generator
The photo report generator helps you create professional photo-rich reports by organizing images with captions and linking them to inspection findings.
Create Photo ReportMobile Photo Documentation App
Use the mobile app to capture photos and notes on-site, then seamlessly integrate them into your condition assessment report.
Mobile AppDocument Sections
Click a section to jump to it in the sample document.
General Information
The general information about the inspection, including the purpose, date, and scope, is provided below.
Object of Inspection
The inspected infrastructure object is identified by its name, location, and unique identifier.
Asset Parameters
The main technical parameters of the object were measured and compared with design values.
Inspection Conditions
The overall condition of the object was evaluated based on visual inspection and functional tests.
Findings
List all defects and observations with element, defect type, description, and photos.
Additional Information
Provide overall condition rating, summary of findings, and recommended actions.
Inspection Participants
List all participants involved in the assessment.
Signatures
Capture signatures of the assessor and reviewers.
Document Fields and Columns
General Information
- Inspection date
- Date when the assessment was performed.
- Address
- Location of the asset.
- Basis for inspection
- Purpose of the assessment (e.g., routine, maintenance planning).
- Expert
- Name of the assessor.
Object of Inspection
- Object type
- Type of asset (e.g., infrastructure, building, machinery).
- Object name
- Name or identifier of the asset.
- Technical condition
- Overall condition of the asset.
Findings
- No.
- Sequential number of the finding.
- Element
- Component or system where the finding was observed.
- Defect
- Type of defect or observation.
- Damage description
- Detailed description of the finding.
- Photos
- Photographic evidence.
Inspection Participants
- No.
- Sequential number of the participant.
- Full name
- Full name of the participant.
- Position / status
- Role or position.
- Comment
- Additional remarks.
Frequently Asked Questions about Photo Reports and Photo Tables
What types of assets can be assessed with this template?
This template is designed for infrastructure (bridges, roads), buildings, and industrial machinery. It can be adapted for other asset types by customizing component fields.
Can I add photos to the report?
Yes, the template includes dedicated photo fields for general overviews, defect close-ups, and component details. You can upload images directly in the online editor.
Who typically signs the report?
The report may be signed by the inspector, structural engineer, maintenance manager, or other participants involved in the assessment. Signatures are captured digitally.
Is this template suitable for regulatory compliance?
The template provides a structured format for documenting condition, but specific regulatory requirements may vary. You can customize sections to meet applicable standards.
How do I start using this template?
Click 'Use template' to open it in the online editor. You can then fill in your data, add photos, and generate a professional PDF or DOCX report.
Create Your Document Online
Enter inspection details and generate a ready-to-download document.