Mobile Photo Documentation App
Capture photos on site using the mobile app and attach them directly to the certificate for accurate visual documentation.
Mobile AppAct
Completed Works Acceptance Certificate
Create a formal acceptance certificate for completed construction works. Record project information, acceptance details, and signatures of contractor and client representatives.
Start with this template
The full inspection cycle — in one service
Take photos of the object in the mobile app, complete the inspection report from the template, and download the finished photo report as Word or PDF.
Inspection report
Complete the document from this template: sections, fields, photo documentation, and signatures.
Photo Report Generator
Use the photo report generator to add structured photo evidence to your acceptance certificate, including overall views and defect close-ups.
Create Photo ReportAct
Document Preview
Review the structure, sections, and fields before proceeding to fill out the document.
Completed Works Acceptance Certificate
No.CWA-2026-001
1. General Information
The general information about the inspection, including the date, location, and purpose, is presented below.
| Inspection date | 7/14/2026 | Address | 42 Maple Avenue, Springfield, IL 62701 |
| Basis for inspection | Contract No. SP-2025-089 |
The inspection was carried out within the established timeframe and no procedural violations were noted.
2. Object of Inspection
The object of inspection is the completed works as described in the contract and design documentation.
| Object type | Building | Object name | Springfield Community Center |
The object of inspection was identified and its compliance with the project documentation was verified.
3. Defects Remaining
During the inspection, the presence of any damages or defects was recorded.
| No. | Damage description | Photos |
|---|---|---|
| 1 | - | not filled in |
No damages or defects were detected during the inspection.
4. Additional Information
Additional remarks and observations made during the inspection are noted here.
| Identification was carried out | Works completed as per contract specifications. |
| There are remarks | All works accepted with minor snags listed below. |
No additional remarks were made.
5. Inspection Participants
The participants of the inspection, including representatives of the customer, contractor, and supervisory authorities, are listed below.
| No. | Full name | Position / status | Comment |
|---|---|---|---|
| 1 | James Carter | Project Manager | Contractor representative |
| 2 | Sarah Mitchell | Client Representative | Accepted works |
All participants were present and signed the document.
Signatures
The signatures of the inspection participants are provided below, confirming their agreement with the inspection results.
______________________________
James Carter, Project Manager
______________________________
James Carter
______________________________
Sarah Mitchell
The document was signed by all participants without objections.
Act
Purpose and Procedure for Drafting the Document
What Is a Completed Works Acceptance Certificate?
A completed works acceptance certificate is a formal document that confirms the client has accepted finished construction works. It records the scope of works, any remaining defects, and the acceptance decision. The certificate is signed by both the contractor and client representatives to formalize handover.
Key Sections of the Certificate
The template includes sections for project information, parties involved, scope of works, acceptance details, attachments, and signatures. You can add photo evidence of the completed area and any defects.
Why Use an Online Template?
Using an online template saves time and ensures all necessary fields are included. You can easily customize the certificate for each project, add photos, and generate a professional document ready for signing.
Construction Project Handover
Use this certificate when handing over completed construction works to the client. It documents the acceptance decision and any conditions.
Contractor-Client Acceptance
The certificate formalizes the acceptance between contractor and client, confirming that works have been completed as per contract.
Final Payment Milestone
The signed certificate often serves as a basis for final payment release. It provides documented evidence of acceptance.
Warranty Period Start
The acceptance date marks the beginning of the warranty period. The certificate records the condition at handover.
Dispute Resolution
In case of disputes, the certificate provides a clear record of what was accepted and any remaining defects.
- 1
Complete the Works
Ensure all contracted works are finished and any punch list items are resolved.
- 2
Conduct Walkthrough Inspection
Perform a joint walkthrough with the client to inspect the completed works and identify any remaining defects.
- 3
Fill in the Certificate
Open the template in the online editor and enter project details, acceptance information, and attach photos.
- 4
Sign and Issue
Both parties sign the certificate digitally. Download the final document for records.
Photo Report Generator
Use the photo report generator to add structured photo evidence to your acceptance certificate, including overall views and defect close-ups.
Create Photo ReportMobile Photo Documentation App
Capture photos on site using the mobile app and attach them directly to the certificate for accurate visual documentation.
Mobile AppDocument Sections
Click a section to jump to it in the sample document.
General Information
The general information about the inspection, including the date, location, and purpose, is presented below.
Object of Inspection
The object of inspection is the completed works as described in the contract and design documentation.
Defects Remaining
During the inspection, the presence of any damages or defects was recorded.
Additional Information
Additional remarks and observations made during the inspection are noted here.
Inspection Participants
The participants of the inspection, including representatives of the customer, contractor, and supervisory authorities, are listed below.
Signatures
The signatures of the inspection participants are provided below, confirming their agreement with the inspection results.
Document Fields and Columns
General Information
- Inspection date
- Date of formal acceptance.
- Address
- Project location address.
- Basis for inspection
- Contract number or reference.
Object of Inspection
- Object type
- Type of building or structure.
- Object name
- Project name or building designation.
Defects Remaining
- No.
- Sequential number for each defect.
- Element
- Area or component with defect.
- Defect
- Description of the defect or incomplete item.
- Damage description
- Detailed notes.
- Photos
- Photo evidence.
Inspection Participants
- No.
- Sequential number.
- Full name
- Full name.
- Position / status
- Role.
- Comment
- Remarks.
Frequently Asked Questions about Photo Reports and Photo Tables
What is the purpose of a completed works acceptance certificate?
The certificate formally documents that the client accepts the completed works. It records the scope, any defects, and the acceptance decision, and is signed by both parties to confirm handover.
Who signs the acceptance certificate?
Typically, the contractor's representative and the client's representative sign the certificate. Both parties should be authorized to make the acceptance decision.
Can I add photos to the certificate?
Yes, the template includes fields for attaching photos of the completed area and any defects. Photo evidence helps document the condition at handover.
Is this template legally binding?
The template provides a structured record of acceptance. Its legal effect depends on the contract and applicable laws. It is a useful supporting document for formal acceptance.
How do I create the certificate?
Open the template in our online editor, fill in the required fields, add photos, and generate the document. You can then download it for signing.
Create Your Document Online
Enter inspection details and generate a ready-to-download document.