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Commercial Property Inspection Report
Assess the condition of commercial real estate with this comprehensive report. Inspect areas and systems, record defects and observations, and provide an overall condition summary.
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Take photos of the object in the mobile app, complete the inspection report from the template, and download the finished photo report as Word or PDF.
Inspection report
Complete the document from this template: sections, fields, photo documentation, and signatures.
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Review the structure, sections, and fields before proceeding to fill out the document.
Commercial Property Inspection Report
No.CPIR-2026-07-14-001
1. General Information
The general information about the inspection, including date, location, and purpose, is provided below.
| Inspection date | 7/14/2026 | Address | 200 Industrial Park, Birmingham B1 1AA |
| Basis for inspection | Investor request |
Expert David Clark , Commercial Inspector
The inspection was carried out as planned, and all relevant general details are recorded.
2. Object of Inspection
The inspected commercial buildings are identified and described, including their location, type, and construction characteristics.
| Object type | Commercial Building | Object name | Industrial Park Warehouse |
| Technical condition | not filled in | Release date | 1/1/2005 |
The object of inspection has been accurately identified and described.
3. Main Parameters
The main technical parameters of the buildings, such as dimensions, structural systems, and load-bearing capacities, were assessed based on design documentation and visual inspection.
| Property Type | Warehouse | Year Built | 2005 |
| Total Square Footage | 50000 | Number of Floors | 2 |
| Occupancy Status | Partially Occupied |
The main parameters were verified and found to be consistent with the design documentation.
4. Inspection Conditions
The overall condition of the buildings, including structural elements, facades, and interior finishes, was examined.
Inspection conditions are not selected.
The buildings are generally in good condition, with minor wear and tear observed in some areas.
5. Defects and Observations
List each defect or observation with its location, description, and supporting photos.
| No. | Damage description | Photos |
|---|---|---|
| 1 | - 5 | not filled in |
| 2 | - 1 | not filled in |
6. Additional Information
Provide an overall condition summary and recommendations.
| Identification was carried out | Property ID: CP-200, Year built: 2005 |
| There are remarks | Overall condition rated Fair. Electrical system needs upgrade. |
7. Inspection Participants
List the inspector and property owner involved in the inspection.
| No. | Full name | Position / status | Comment |
|---|---|---|---|
| 1 | David Clark | Commercial Inspector | Conducted inspection |
| 2 | Laura Adams | Property Owner | Received report |
Signatures
Collect signatures from the inspector and owner to confirm the report.
______________________________
David Clark, Commercial Inspector
______________________________
David Clark
______________________________
Laura Adams
Report
Purpose and Procedure for Drafting the Document
What is this report?
This commercial property inspection report is designed to assess the condition of commercial real estate. It includes property information, inspection findings for each area or system, defects, observations, and a summary with recommendations.
Who uses it?
Commercial property inspectors, investors, owners, and facility managers use this report to evaluate property condition for purchase, sale, or maintenance planning.
Key features
The report includes a repeatable inspection findings section with condition ratings, defects, and photos. It also provides an overall condition summary and recommendations.
Investment due diligence
Before purchasing commercial property, investors can use this report to identify potential issues and estimate repair costs.
Property management
Property managers can use the report to track the condition of building systems and plan preventive maintenance.
Lease negotiations
Landlords and tenants can use the report to document the property's condition at lease inception or termination.
Insurance and risk management
Insurance companies may require an inspection report to underwrite commercial property policies.
- 1
Open the template
Open this commercial property inspection template in the online editor and enter the inspection date, property details, and inspector name.
- 2
Inspect areas and systems
For each area or system (roof, HVAC, electrical, etc.), record the condition rating, observations, defects, and photos.
- 3
Summarize findings
Provide an overall condition rating, summary of findings, and recommendations for repairs or improvements.
- 4
Sign and export
Add signatures from the inspector and owner, then export the report as a PDF or other format.
Photo Report Generator
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Capture inspection photos on-site with the Mobile Photo Documentation App. It streamlines photo collection and links images directly to inspection findings.
Mobile AppDocument Sections
Click a section to jump to it in the sample document.
General Information
The general information about the inspection, including date, location, and purpose, is provided below.
Object of Inspection
The inspected commercial buildings are identified and described, including their location, type, and construction characteristics.
Main Parameters
The main technical parameters of the buildings, such as dimensions, structural systems, and load-bearing capacities, were assessed based on design documentation and visual inspection.
Inspection Conditions
The overall condition of the buildings, including structural elements, facades, and interior finishes, was examined.
Defects and Observations
List each defect or observation with its location, description, and supporting photos.
Additional Information
Provide an overall condition summary and recommendations.
Inspection Participants
List the inspector and property owner involved in the inspection.
Signatures
Collect signatures from the inspector and owner to confirm the report.
Document Fields and Columns
General Information
- Inspection date
- Date when the inspection was performed.
- Address
- Full address of the commercial property.
- Basis for inspection
- Reason for the inspection, e.g., investor request or regulatory requirement.
- Expert
- Name of the commercial inspector.
Object of Inspection
- Object type
- Type of commercial property, e.g., office, retail, warehouse.
- Object name
- Property name or identifier.
- Technical condition
- Overall condition rating of the property.
- Release date
- Year the property was constructed.
Defects and Observations
- No.
- Sequential number for each defect entry.
- Element
- Building component or system where the defect is located.
- Defect
- Type or name of the defect.
- Damage description
- Detailed description of the defect.
- Localization
- Specific location of the defect within the element.
- Photos
- Photographs documenting the defect.
Inspection Participants
- No.
- Sequential number for each participant.
- Full name
- Full name of the participant.
- Position / status
- Role or title of the participant.
- Comment
- Additional notes about the participant's involvement.
Frequently Asked Questions about Photo Reports and Photo Tables
What is a commercial property inspection report?
It is a template for assessing the condition of commercial real estate. It covers property information, inspection findings for areas and systems, defects, and recommendations.
Who typically performs this inspection?
A commercial property inspector or building engineer usually performs the inspection. The template includes signature fields for the inspector and owner.
Can I add photos of defects?
Yes, the template includes a photo field for each inspection finding. You can attach photos of defects or notable conditions.
Is this report suitable for all commercial property types?
Yes, the report is generic and can be used for office, retail, industrial, or other commercial properties. You can customize the areas and systems as needed.
How do I use this template?
Open the template in the online editor, fill in property and inspector details, inspect each area or system, then sign and export. No download is required.
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