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Combine Harvester Pre-harvest Inspection Report

Verify your combine harvester is ready for the harvest season. This comprehensive report covers engine, header, threshing mechanism, cleaning system, grain tank, and fire prevention. Record defects, observations, and photos.

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Combine Harvester Pre-harvest Inspection Report

No.PHI-2026-07-14-001

1. General Information

Inspection date7/14/2026
Expert Michael Thompson , Service Technician

2. Object of Inspection

Object nameJohn Deere S780 Hours Operated, hours2500

3. System Inspections

Engine ConditionGood Engine Oil LevelOK
Coolant LevelOK Air Filter ConditionClean
Belts ConditionGood Header ConditionGood
Cutting Blades ConditionSharp Reel ConditionGood
Auger ConditionGood Threshing Mechanism ConditionGood
Concave ConditionGood Rotor ConditionGood
Straw Walker ConditionGood Cleaning System ConditionGood
Sieves ConditionClean Fan ConditionGood
Cleaning Shoe ConditionGood Grain Tank ConditionGood
Unloading Auger ConditionGood Fire Extinguisher PresentNo
Fire Extinguisher ChargedNo Debris AccumulationNo

4. Defects Found

No.Damage descriptionPhotos
1- 1not filled in

5. Additional Information

Identification was carried outHarvester ID: JD S780, Serial: 1H0S780XKJ123456
There are remarksOverall readiness: Ready. Minor oil residue cleaned.

6. Inspection Participants

No.Full namePosition / statusComment
1Michael ThompsonService TechnicianPerformed inspection
2David GreenFarm OwnerReceived report

Signatures

______________________________
Michael Thompson, Service Technician
______________________________
Michael Thompson
______________________________
David Green

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Purpose and Procedure for Drafting the Document

What is this report?

This pre-harvest inspection report is designed to assess the readiness of a combine harvester before the harvest season. It includes detailed inspections of the engine, header, threshing mechanism, cleaning system, grain tank and unloading system, and fire prevention measures.

Who uses it?

Service technicians, farm operators, and equipment managers use this report to identify needed repairs and ensure the harvester is in optimal condition. The template supports defect recording with severity levels and photo evidence.

Key features

The report includes system-specific condition ratings, a repeatable defects section with severity and location, observations, overall readiness assessment, and signatures from the inspector and recipient. Photo requirements are built in for overview and defect close-ups.

Pre-harvest season preparation

Before the harvest begins, this report helps ensure every major system of the combine harvester is functioning properly. It reduces the risk of breakdowns during critical harvest time.

Fleet maintenance programs

Agricultural companies with multiple harvesters can use this report as part of a scheduled maintenance program. It provides a standardized way to track the condition of each machine.

Equipment purchase or sale

When buying or selling a used combine harvester, this report documents the condition of key systems, supporting negotiations and warranty agreements.

Insurance and warranty claims

Completed reports may serve as evidence of proper maintenance for insurance or warranty purposes. The photo documentation adds credibility to the inspection.

  1. 1

    Open the template

    Open this pre-harvest inspection report template in the online editor and enter the inspection date, inspector name, and harvester identification.

  2. 2

    Inspect each system

    Work through the engine, header, threshing, cleaning, grain tank, and fire prevention sections. Rate each system's condition and add notes.

  3. 3

    Record defects and observations

    Use the defects section to list any issues with description, severity, location, and photos. Add general observations as needed.

  4. 4

    Conclude and sign

    Set the overall readiness status, add recommendations, and collect signatures from the inspector and recipient. Export the final report.

Photo Report Generator

Use the Photo Report Generator to create professional photo reports from your inspection images. It helps organize and annotate photos of defects and system components.

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Mobile Photo Documentation App

Capture inspection photos on-site with the Mobile Photo Documentation App. It streamlines photo collection and links images directly to inspection items.

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Document Sections

Click a section to jump to it in the sample document.

General Information

Record the inspection date and inspector name.

Object of Inspection

Identify the combine harvester by make, model, serial number, and operating hours.

System Inspections

Inspect each major system: engine, header, threshing mechanism, cleaning system, grain tank, and fire prevention.

Defects Found

List any defects found with description, severity, location, and photo.

Additional Information

Provide overall readiness assessment and recommendations.

Inspection Participants

List the technician and recipient (e.g., farm owner).

Signatures

Capture signatures of the inspector and recipient.

Document Fields and Columns

General Information

Inspection date
Date when the inspection was performed.
Expert
Name of the person performing the inspection.

Object of Inspection

Object name
Make, model, and serial number of the combine harvester.
Hours Operated (hours)
Total operating hours on the harvester.

Defects Found

No.
Sequential number of the defect.
Element
Location of the defect (e.g., engine, header).
Defect
Description of the defect.
Damage description
Additional details about the defect.
Photos
Photo of the defect.
Repair type
Severity of the defect (minor, major, critical).

Inspection Participants

No.
Sequential number of the participant.
Full name
Name of the participant.
Position / status
Role or position of the participant.
Comment
Additional comments about the participant.

Frequently Asked Questions about Photo Reports and Photo Tables

What is a combine harvester pre-harvest inspection report?

It is a detailed template for inspecting a combine harvester before the harvest season. It covers engine, header, threshing, cleaning, grain tank, and fire prevention systems, and allows recording defects, observations, and photos.

Who typically performs this inspection?

A service technician or farm operator usually performs the inspection. The template includes signature fields for the inspector and a recipient, such as the farm owner.

Can I add photos of defects?

Yes, the template includes a defect photo field that is conditionally required for major or critical defects. You can attach multiple photos per defect.

Is this report suitable for all combine harvester models?

Yes, the report is generic and can be used for any combine harvester. You can customize the harvester identification and system fields as needed.

How do I use this template?

Open the template in the online editor, fill in the inspection details, inspect each system, record defects and observations, then sign and export the report. No download is required.

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