Mobile Photo Documentation App
Capture inspection photos on-site with the Mobile Photo Documentation App. It streamlines photo collection and links images directly to inspection items.
Mobile AppReport
Combine Harvester Pre-harvest Inspection Report
Verify your combine harvester is ready for the harvest season. This comprehensive report covers engine, header, threshing mechanism, cleaning system, grain tank, and fire prevention. Record defects, observations, and photos.
Start with this template
The full inspection cycle — in one service
Take photos of the object in the mobile app, complete the inspection report from the template, and download the finished photo report as Word or PDF.
Inspection report
Complete the document from this template: sections, fields, photo documentation, and signatures.
Photo Report Generator
Use the Photo Report Generator to create professional photo reports from your inspection images. It helps organize and annotate photos of defects and system components.
Create Photo ReportReport
Document Preview
Review the structure, sections, and fields before proceeding to fill out the document.
Combine Harvester Pre-harvest Inspection Report
No.PHI-2026-07-14-001
1. General Information
The general condition of the combine harvesters was assessed through visual inspection and functional testing.
| Inspection date | 7/14/2026 |
Expert Michael Thompson , Service Technician
The overall condition of the harvesters is consistent with their age and usage.
2. Object of Inspection
The object of inspection is the combine harvester, including its main components and systems.
| Object name | John Deere S780 | Hours Operated, hours | 2500 |
The identification data of the inspected combine harvester are provided above.
3. System Inspections
The main parameters were measured and compared with the manufacturer's specifications.
| Engine Condition | Good | Engine Oil Level | OK |
| Coolant Level | OK | Air Filter Condition | Clean |
| Belts Condition | Good | Header Condition | Good |
| Cutting Blades Condition | Sharp | Reel Condition | Good |
| Auger Condition | Good | Threshing Mechanism Condition | Good |
| Concave Condition | Good | Rotor Condition | Good |
| Straw Walker Condition | Good | Cleaning System Condition | Good |
| Sieves Condition | Clean | Fan Condition | Good |
| Cleaning Shoe Condition | Good | Grain Tank Condition | Good |
| Unloading Auger Condition | Good | Fire Extinguisher Present | No |
| Fire Extinguisher Charged | No | Debris Accumulation | No |
All main parameters are within the acceptable tolerance limits.
4. Defects Found
List any defects found with description, severity, location, and photo.
| No. | Damage description | Photos |
|---|---|---|
| 1 | - 1 | not filled in |
5. Additional Information
Provide overall readiness assessment and recommendations.
| Identification was carried out | Harvester ID: JD S780, Serial: 1H0S780XKJ123456 |
| There are remarks | Overall readiness: Ready. Minor oil residue cleaned. |
6. Inspection Participants
List the technician and recipient (e.g., farm owner).
| No. | Full name | Position / status | Comment |
|---|---|---|---|
| 1 | Michael Thompson | Service Technician | Performed inspection |
| 2 | David Green | Farm Owner | Received report |
Signatures
Capture signatures of the inspector and recipient.
______________________________
Michael Thompson, Service Technician
______________________________
Michael Thompson
______________________________
David Green
Report
Purpose and Procedure for Drafting the Document
What is this report?
This pre-harvest inspection report is designed to assess the readiness of a combine harvester before the harvest season. It includes detailed inspections of the engine, header, threshing mechanism, cleaning system, grain tank and unloading system, and fire prevention measures.
Who uses it?
Service technicians, farm operators, and equipment managers use this report to identify needed repairs and ensure the harvester is in optimal condition. The template supports defect recording with severity levels and photo evidence.
Key features
The report includes system-specific condition ratings, a repeatable defects section with severity and location, observations, overall readiness assessment, and signatures from the inspector and recipient. Photo requirements are built in for overview and defect close-ups.
Pre-harvest season preparation
Before the harvest begins, this report helps ensure every major system of the combine harvester is functioning properly. It reduces the risk of breakdowns during critical harvest time.
Fleet maintenance programs
Agricultural companies with multiple harvesters can use this report as part of a scheduled maintenance program. It provides a standardized way to track the condition of each machine.
Equipment purchase or sale
When buying or selling a used combine harvester, this report documents the condition of key systems, supporting negotiations and warranty agreements.
Insurance and warranty claims
Completed reports may serve as evidence of proper maintenance for insurance or warranty purposes. The photo documentation adds credibility to the inspection.
- 1
Open the template
Open this pre-harvest inspection report template in the online editor and enter the inspection date, inspector name, and harvester identification.
- 2
Inspect each system
Work through the engine, header, threshing, cleaning, grain tank, and fire prevention sections. Rate each system's condition and add notes.
- 3
Record defects and observations
Use the defects section to list any issues with description, severity, location, and photos. Add general observations as needed.
- 4
Conclude and sign
Set the overall readiness status, add recommendations, and collect signatures from the inspector and recipient. Export the final report.
Photo Report Generator
Use the Photo Report Generator to create professional photo reports from your inspection images. It helps organize and annotate photos of defects and system components.
Create Photo ReportMobile Photo Documentation App
Capture inspection photos on-site with the Mobile Photo Documentation App. It streamlines photo collection and links images directly to inspection items.
Mobile AppDocument Sections
Click a section to jump to it in the sample document.
General Information
The general condition of the combine harvesters was assessed through visual inspection and functional testing.
Object of Inspection
The object of inspection is the combine harvester, including its main components and systems.
System Inspections
The main parameters were measured and compared with the manufacturer's specifications.
Defects Found
List any defects found with description, severity, location, and photo.
Additional Information
Provide overall readiness assessment and recommendations.
Inspection Participants
List the technician and recipient (e.g., farm owner).
Signatures
Capture signatures of the inspector and recipient.
Document Fields and Columns
General Information
- Inspection date
- Date when the inspection was performed.
- Expert
- Name of the person performing the inspection.
Object of Inspection
- Object name
- Make, model, and serial number of the combine harvester.
- Hours Operated (hours)
- Total operating hours on the harvester.
Defects Found
- No.
- Sequential number of the defect.
- Element
- Location of the defect (e.g., engine, header).
- Defect
- Description of the defect.
- Damage description
- Additional details about the defect.
- Photos
- Photo of the defect.
- Repair type
- Severity of the defect (minor, major, critical).
Inspection Participants
- No.
- Sequential number of the participant.
- Full name
- Name of the participant.
- Position / status
- Role or position of the participant.
- Comment
- Additional comments about the participant.
Frequently Asked Questions about Photo Reports and Photo Tables
What is a combine harvester pre-harvest inspection report?
It is a detailed template for inspecting a combine harvester before the harvest season. It covers engine, header, threshing, cleaning, grain tank, and fire prevention systems, and allows recording defects, observations, and photos.
Who typically performs this inspection?
A service technician or farm operator usually performs the inspection. The template includes signature fields for the inspector and a recipient, such as the farm owner.
Can I add photos of defects?
Yes, the template includes a defect photo field that is conditionally required for major or critical defects. You can attach multiple photos per defect.
Is this report suitable for all combine harvester models?
Yes, the report is generic and can be used for any combine harvester. You can customize the harvester identification and system fields as needed.
How do I use this template?
Open the template in the online editor, fill in the inspection details, inspect each system, record defects and observations, then sign and export the report. No download is required.
Create Your Document Online
Enter inspection details and generate a ready-to-download document.