Mobile Photo Documentation App
Capture photos of building systems on-site with the mobile photo documentation app. It streamlines the process of collecting visual evidence for your inspection report.
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Building Inspection Report
Document the findings of a building inspection with this comprehensive report template. Record the condition of building systems, defects, and recommendations.
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Take photos of the object in the mobile app, complete the inspection report from the template, and download the finished photo report as Word or PDF.
Inspection report
Complete the document from this template: sections, fields, photo documentation, and signatures.
Photo Report Generator
Use the photo report generator to easily add and organize photos of building systems and defects. It helps create a visual record that supports your inspection findings.
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Document Preview
Review the structure, sections, and fields before proceeding to fill out the document.
Building Inspection Report
No.BIR-2026-0089
1. General Information
The general information about the inspection, including the date, location, and purpose, is provided below.
| Inspection date | 7/14/2026 | Address | 350 Fifth Avenue, New York, NY 10118 |
| Basis for inspection | Scheduled maintenance inspection |
Expert Robert Brown , Building Inspector
The inspection was conducted in accordance with the applicable regulations and standards.
2. Object of Inspection
The inspected residential buildings are identified by their addresses and construction characteristics.
| Object type | Commercial Building | Object name | Empire State Building |
| Technical condition | not filled in | Release date | 5/1/1931 |
The buildings were inspected in their entirety, including all accessible areas.
3. Main Parameters
The main parameters of the buildings, such as year of construction, number of floors, and structural system, were determined from available documentation and visual inspection.
| Square footage | 2500000 | Number of floors | 102 |
| Year built | 1931 |
The main parameters were verified and found to be consistent with the provided documentation.
4. Inspection Conditions
The overall condition of the buildings, including structural elements, facades, and common areas, was assessed.
Inspection conditions are not selected.
The condition of the buildings is generally satisfactory, with some minor wear and tear noted.
5. Defects and Observations
List each defect or observation with its location, description, and supporting photos.
| No. | Damage description | Photos |
|---|---|---|
| 1 | - | not filled in |
| 2 | - | not filled in |
6. Additional Information
Provide an overall condition summary and recommendations.
| Identification was carried out | Building ID: NYC-EMP-001 |
| There are remarks | Overall building condition is good. Minor issues in HVAC system. |
7. Inspection Participants
List the inspector and client involved in the inspection.
| No. | Full name | Position / status | Comment |
|---|---|---|---|
| 1 | Robert Brown | Building Inspector | Lead inspector |
| 2 | Linda Green | Facility Manager | Accompanied inspection |
Signatures
Collect signatures from the inspector and client to confirm the report.
______________________________
Robert Brown, Building Inspector
______________________________
Robert Brown
______________________________
Linda Green
Report
Purpose and Procedure for Drafting the Document
What is a Building Inspection Report?
A building inspection report is a document that records the condition of a building's systems and components. It includes assessments of the roof, foundation, electrical, plumbing, HVAC, and other systems, along with defect identification and recommendations.
Who Uses This Report?
Building inspectors, property owners, facility managers, and real estate professionals use this report to evaluate building condition, plan maintenance, and support transactions.
Key Sections of the Report
The template includes sections for inspection information, building systems, defects, summary and recommendations, and signatures. Each section captures essential data for a thorough building assessment.
Scheduled Maintenance
Facility managers use the report to plan and prioritize maintenance tasks based on the condition of building systems.
Regulatory Compliance
Building inspectors use the report to verify compliance with building codes and safety regulations.
Property Transactions
Buyers and sellers use the report to assess the condition of a property during real estate transactions.
Insurance Assessments
Insurance companies may require a building inspection report to evaluate risk and determine coverage.
Renovation Planning
Contractors use the report to understand the current condition of systems before planning renovations.
Energy Audits
Energy consultants use the report to identify opportunities for improving energy efficiency.
- 1
Planning
Plan the inspection scope, schedule, and required tools.
- 2
Visual Inspection
Conduct a visual inspection of all building systems and components.
- 3
Testing
Perform functional tests on systems like electrical, plumbing, and HVAC.
- 4
Documentation
Document all findings, including photos and measurements.
- 5
Report Generation
Compile the findings into the building inspection report and deliver it to the client.
Photo Report Generator
Use the photo report generator to easily add and organize photos of building systems and defects. It helps create a visual record that supports your inspection findings.
Create Photo ReportMobile Photo Documentation App
Capture photos of building systems on-site with the mobile photo documentation app. It streamlines the process of collecting visual evidence for your inspection report.
Mobile AppDocument Sections
Click a section to jump to it in the sample document.
General Information
The general information about the inspection, including the date, location, and purpose, is provided below.
Object of Inspection
The inspected residential buildings are identified by their addresses and construction characteristics.
Main Parameters
The main parameters of the buildings, such as year of construction, number of floors, and structural system, were determined from available documentation and visual inspection.
Inspection Conditions
The overall condition of the buildings, including structural elements, facades, and common areas, was assessed.
Defects and Observations
List each defect or observation with its location, description, and supporting photos.
Additional Information
Provide an overall condition summary and recommendations.
Inspection Participants
List the inspector and client involved in the inspection.
Signatures
Collect signatures from the inspector and client to confirm the report.
Document Fields and Columns
General Information
- Inspection date
- Date when the inspection was performed.
- Address
- Full address of the building being inspected.
- Basis for inspection
- Reason for the inspection, e.g., scheduled maintenance or regulatory requirement.
- Expert
- Name of the building inspector.
Object of Inspection
- Object type
- Type of building, e.g., residential, commercial, industrial.
- Object name
- Building name or identifier.
- Technical condition
- Overall condition rating of the building.
- Release date
- Year the building was constructed.
Defects and Observations
- No.
- Sequential number for each defect entry.
- Element
- Building component or system where the defect is located.
- Defect
- Type or name of the defect.
- Damage description
- Detailed description of the defect.
- Localization
- Specific location of the defect within the element.
- Photos
- Photographs documenting the defect.
Inspection Participants
- No.
- Sequential number for each participant.
- Full name
- Full name of the participant.
- Position / status
- Role or title of the participant.
- Comment
- Additional notes about the participant's involvement.
Frequently Asked Questions about Photo Reports and Photo Tables
What is a building inspection report?
A building inspection report is a document that records the condition of a building's systems and components. It includes assessments of the roof, foundation, electrical, plumbing, HVAC, and other systems.
Who typically uses this report?
Building inspectors, property owners, facility managers, and real estate professionals use this report to evaluate building condition and plan maintenance.
What sections are included in the template?
The template includes sections for inspection information, building systems, defects, summary and recommendations, and signatures.
Can I record defects in this report?
Yes, the template includes a repeatable defects section where you can record defect description, location, severity, and photos.
Is this template suitable for commercial buildings?
Yes, the template is suitable for both residential and commercial buildings. You can customize the system names and observations as needed.
How do I start using this template?
Simply click 'Use this template' to open it in the online editor. You can then fill in the details, add photos, and generate a professional building inspection report.
Create Your Document Online
Enter inspection details and generate a ready-to-download document.