Mobile Photo Documentation App
Capture photos of the property on-site with the mobile photo documentation app. It streamlines the process of collecting visual evidence for your handover report.
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Building Handover Report
Record the condition of a building at the time of handover with this comprehensive report template. Document overall condition, defects, and signatures of involved parties.
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The full inspection cycle — in one service
Take photos of the object in the mobile app, complete the inspection report from the template, and download the finished photo report as Word or PDF.
Inspection report
Complete the document from this template: sections, fields, photo documentation, and signatures.
Photo Report Generator
Use the photo report generator to easily add and organize photos of the property's condition. It helps create a visual record that supports your handover report.
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Document Preview
Review the structure, sections, and fields before proceeding to fill out the document.
Building Handover Report
No.HND-2026-0037
1. General Information
The general information about the inspection, including the date, location, and purpose, is provided below.
| Inspection date | 7/14/2026 | Address | 15 Oak Avenue, Portland, OR 97201 |
| Basis for inspection | Property sale handover |
The inspection was carried out in accordance with the approved plan and methodology.
2. Object of Inspection
The inspected residential buildings are identified and described in this section.
| Object type | Residential Building | Object name | Oak Avenue Residence |
| Technical condition | not filled in |
The object of inspection has been clearly identified and its characteristics are recorded.
3. Inspection Conditions
The technical condition of the buildings' structures and engineering systems was assessed through visual inspection and non-destructive testing methods.
Inspection conditions are not selected.
The overall condition of the buildings is considered satisfactory, with no critical defects observed.
4. Defects Found
List defects found during handover with location, description, and photos.
| No. | Damage description | Photos |
|---|---|---|
| 1 | - | not filled in |
5. Additional Information
Provide overall condition rating and additional remarks.
| Identification was carried out | Property ID: PRT-2026-112 |
| There are remarks | Property handed over in good condition. Minor cosmetic defects noted. |
6. Inspection Participants
Record the inspector and new owner or recipient.
| No. | Full name | Position / status | Comment |
|---|---|---|---|
| 1 | Emily Davis | Property Inspector | Conducted handover inspection |
| 2 | James Wilson | New Owner | Received property |
Signatures
Capture signatures of inspector and new owner.
______________________________
Emily Davis, Property Inspector
______________________________
Emily Davis
______________________________
James Wilson
Act
Purpose and Procedure for Drafting the Document
What is a Building Handover Report?
A building handover report is a document that records the condition of a property when it is transferred from one party to another, such as during a sale or lease. It includes an overall condition assessment, defect listing, and signatures.
Who Uses This Report?
Property owners, buyers, tenants, inspectors, and real estate agents use this report to document the condition at handover and to agree on any defects that need attention.
Key Sections of the Report
The template includes sections for handover information, condition assessment, defects found, and signatures. Each section captures essential data for a smooth handover process.
Property Sale
When a property is sold, the handover report documents its condition at the time of transfer, helping to avoid disputes between buyer and seller.
Lease Agreements
Landlords and tenants use the report to record the condition of a rental property at the start and end of a lease.
New Construction Handover
Contractors use the report to hand over a newly built building to the owner, documenting any defects that need to be rectified.
Facility Management
Facility managers use the report to document the condition of a building when it is transferred between departments or management companies.
Insurance Purposes
Insurance companies may require a handover report to assess the condition of a property before issuing a policy.
Legal Documentation
The report serves as a legal record of the property's condition at handover, which can be used in case of disputes.
- 1
Pre-Handover Inspection
Conduct an inspection of the property to assess its overall condition and identify any defects.
- 2
Defect Listing
List all defects found during the inspection, including their location and severity.
- 3
Remediation
If necessary, arrange for repairs to be made before the final handover.
- 4
Final Sign-Off
Both parties sign the report to confirm the condition and agree on any outstanding issues.
Photo Report Generator
Use the photo report generator to easily add and organize photos of the property's condition. It helps create a visual record that supports your handover report.
Create Photo ReportMobile Photo Documentation App
Capture photos of the property on-site with the mobile photo documentation app. It streamlines the process of collecting visual evidence for your handover report.
Mobile AppDocument Sections
Click a section to jump to it in the sample document.
General Information
The general information about the inspection, including the date, location, and purpose, is provided below.
Object of Inspection
The inspected residential buildings are identified and described in this section.
Inspection Conditions
The technical condition of the buildings' structures and engineering systems was assessed through visual inspection and non-destructive testing methods.
Defects Found
List defects found during handover with location, description, and photos.
Additional Information
Provide overall condition rating and additional remarks.
Inspection Participants
Record the inspector and new owner or recipient.
Signatures
Capture signatures of inspector and new owner.
Document Fields and Columns
General Information
- Inspection date
- Date of the handover.
- Address
- Address of the property being handed over.
- Basis for inspection
- Type of handover (sale, lease, etc.).
Object of Inspection
- Object type
- Type of building (residential, commercial).
- Object name
- Name or identifier of the building.
- Technical condition
- Overall condition rating at handover.
Defects Found
- No.
- Sequential number for each defect.
- Element
- Location or component of the defect.
- Defect
- Description of the defect.
- Localization
- Specific position within the element.
- Photos
- Photographs of the defect.
- Damage description
- Detailed description of the defect.
Inspection Participants
- No.
- Sequential number for each participant.
- Full name
- Full name of the participant.
- Position / status
- Role or title.
- Comment
- Additional notes.
Frequently Asked Questions about Photo Reports and Photo Tables
What is a building handover report?
A building handover report is a document that records the condition of a property when it is transferred from one party to another. It includes an overall condition assessment, defect listing, and signatures.
Who typically uses this report?
Property owners, buyers, tenants, inspectors, and real estate agents use this report to document the condition at handover and to agree on any defects.
What sections are included in the template?
The template includes sections for handover information, condition assessment, defects found, and signatures.
Can I add photos to the report?
Yes, the template includes photo requirements for handover overview and defect photos. You can easily upload and organize photos to support your findings.
Is this template suitable for both sale and lease handovers?
Yes, the template includes a handover type field where you can select sale, lease, or other. It is suitable for various handover scenarios.
How do I start using this template?
Simply click 'Use this template' to open it in the online editor. You can then fill in the details, add photos, and generate a professional building handover report.
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Enter inspection details and generate a ready-to-download document.