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Capture component photos on-site with the Mobile Photo Documentation App. It streamlines photo collection and links images directly to component assessments.
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Building Condition Assessment Report
Assess the condition of building components such as roof, foundation, HVAC, and electrical systems. This report helps engineers and facility managers document defects and plan maintenance.
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Take photos of the object in the mobile app, complete the inspection report from the template, and download the finished photo report as Word or PDF.
Inspection report
Complete the document from this template: sections, fields, photo documentation, and signatures.
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Review the structure, sections, and fields before proceeding to fill out the document.
Building Condition Assessment Report
No.BCAR-2026-07-14-001
1. General Information
The general information about the inspection, including date, location, and purpose, is provided below.
| Inspection date | 7/14/2026 | Address | 55 Station Road, Leeds LS1 1AB |
| Basis for inspection | Periodic maintenance |
Expert Andrew Taylor , Building Engineer
The inspection was carried out as planned, and all relevant general details are recorded.
2. Object of Inspection
The inspected commercial buildings are identified and described, including their location, type, and construction characteristics.
| Object type | Commercial Building | Object name | Station Road Office |
| Technical condition | not filled in | Release date | 1/1/1980 |
The object of inspection has been accurately identified and described.
3. Building Information
The main technical parameters of the buildings, such as dimensions, structural systems, and load-bearing capacities, were assessed based on design documentation and visual inspection.
| Building Type | Office | Year Built | 1980 |
| Total Square Footage | 15000 | Number of Floors | 4 |
The main parameters were verified and found to be consistent with the design documentation.
4. Inspection Conditions
The overall condition of the buildings, including structural elements, facades, and interior finishes, was examined.
Inspection conditions are not selected.
The buildings are generally in good condition, with minor wear and tear observed in some areas.
5. Component Findings
Record findings for each building component, including condition and defects.
| No. | Damage description | Photos |
|---|---|---|
| 1 | - 2 | not filled in |
| 2 | - 1 | not filled in |
6. Additional Information
Summarize overall condition rating and provide recommendations.
| Identification was carried out | Building ID: BLD-055, Year built: 1980 |
| There are remarks | Overall condition rated Fair. Foundation cracks and HVAC issues noted. |
7. Inspection Participants
List the building engineer and facility manager.
| No. | Full name | Position / status | Comment |
|---|---|---|---|
| 1 | Andrew Taylor | Building Engineer | Conducted assessment |
| 2 | Susan Miller | Facility Manager | Received report |
Signatures
Capture signatures of building engineer and facility manager.
______________________________
Andrew Taylor, Building Engineer
______________________________
Andrew Taylor
______________________________
Susan Miller
Report
Purpose and Procedure for Drafting the Document
What is this report?
This building condition assessment report is designed to evaluate the condition of individual building components. It includes building information, a repeatable component assessment section with condition ratings, defects, and photos, and an overall assessment with recommendations.
Who uses it?
Building engineers, facility managers, and property inspectors use this report to assess the condition of building components and plan maintenance or repairs.
Key features
The report includes a repeatable component assessment section, overall condition rating, summary of findings, and signature fields for the building engineer and facility manager.
Periodic maintenance inspections
Facility managers can use this report during routine inspections to track the condition of building components and schedule maintenance.
Due diligence for property transactions
Before buying or selling a building, this report provides a detailed assessment of component conditions, supporting negotiations.
Capital planning
The condition ratings help prioritize capital improvements and budget for repairs or replacements.
Insurance and risk assessment
Insurance companies may require a condition assessment to underwrite policies for commercial buildings.
- 1
Open the template
Open this building condition assessment template in the online editor and enter the assessment date, building details, and engineer name.
- 2
Assess each component
For each building component (roof, foundation, HVAC, etc.), record the condition, observations, defects, and photos.
- 3
Provide overall assessment
Rate the overall condition of the building, summarize findings, and add recommendations.
- 4
Sign and export
Add signatures from the building engineer and facility manager, then export the report.
Photo Report Generator
Use the Photo Report Generator to create professional photo reports from your assessment images. It helps organize and annotate photos of building components.
Create Photo ReportMobile Photo Documentation App
Capture component photos on-site with the Mobile Photo Documentation App. It streamlines photo collection and links images directly to component assessments.
Mobile AppDocument Sections
Click a section to jump to it in the sample document.
General Information
The general information about the inspection, including date, location, and purpose, is provided below.
Object of Inspection
The inspected commercial buildings are identified and described, including their location, type, and construction characteristics.
Building Information
The main technical parameters of the buildings, such as dimensions, structural systems, and load-bearing capacities, were assessed based on design documentation and visual inspection.
Inspection Conditions
The overall condition of the buildings, including structural elements, facades, and interior finishes, was examined.
Component Findings
Record findings for each building component, including condition and defects.
Additional Information
Summarize overall condition rating and provide recommendations.
Inspection Participants
List the building engineer and facility manager.
Signatures
Capture signatures of building engineer and facility manager.
Document Fields and Columns
General Information
- Inspection date
- Date of the condition assessment.
- Address
- Address of the building.
- Basis for inspection
- Reason for the assessment (e.g., periodic maintenance).
- Expert
- Name or qualification of the building engineer.
Object of Inspection
- Object type
- Type of building (commercial, industrial).
- Object name
- Name or identifier of the building.
- Technical condition
- Overall condition rating of the building.
- Release date
- Year the building was constructed.
Component Findings
- No.
- Sequential number for each component entry.
- Element
- Building component name (e.g., Roof, Foundation).
- Defect
- Defect type or condition issue.
- Damage description
- Detailed description of the finding.
- Photos
- Photographs of the component condition.
Inspection Participants
- No.
- Sequential number for each participant.
- Full name
- Full name of the participant.
- Position / status
- Role or title.
- Comment
- Additional notes.
Frequently Asked Questions about Photo Reports and Photo Tables
What is a building condition assessment report?
It is a template for evaluating the condition of building components such as roof, foundation, HVAC, and electrical systems. It includes condition ratings, defects, and recommendations.
Who typically performs this assessment?
A building engineer or qualified inspector usually performs the assessment. The template includes signature fields for the engineer and facility manager.
Can I add photos of components?
Yes, the template includes a photo field for each component. You can attach photos of defects or notable conditions.
Is this report suitable for any building type?
Yes, the report is generic and can be used for commercial, industrial, or residential buildings. You can customize the components as needed.
How do I use this template?
Open the template in the online editor, fill in building and engineer details, assess each component, then sign and export. No download is required.
Create Your Document Online
Enter inspection details and generate a ready-to-download document.