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Building Automation System Inspection Report

Verify proper operation of building automation system components including controllers, sensors, and actuators with this structured online template.

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Building Automation System Inspection Report

No.BAS-2026-042

1. General Information

Inspection date7/14/2026 Address1200 Main Street, Floor 3, Chicago, IL
Expert Emily Chen , Automation Engineer

2. Object of Inspection

Object nameMain Street BAS Technical conditionnot filled in

3. Main Parameters

ControllersAHU-01, AHU-02, FCU-01 SensorsT-101, T-102, H-101, P-101
ActuatorsDA-201, DA-202, DA-205, VA-301

4. Inspection Results

No.Damage descriptionPhotos
1-not filled in
2-not filled in
3-not filled in

5. Additional Information

Identification was carried outBAS ID: CHI-1200-BAS-01
There are remarksSystem overall satisfactory, one sensor reading out of tolerance.

6. Inspection Participants

No.Full namePosition / statusComment
1Emily ChenAutomation EngineerPerformed inspection
2Robert JohnsonFacility ManagerReceived report

Signatures

______________________________
Emily Chen, Automation Engineer
______________________________
Emily Chen
______________________________
Robert Johnson

Report

Purpose and Procedure for Drafting the Document

What Is a Building Automation System Inspection Report?

This report documents the inspection of a building automation system (BAS), covering controllers, sensors, and actuators. It records operational status, communication status, and any defects or observations.

Who Uses This Document?

Automation engineers, facility managers, and maintenance teams use this report to verify system performance and plan corrective actions. It may also be used for compliance with building management standards.

Key Sections

The report includes inspection information, system overview, controller inspection, sensor inspection, actuator inspection, defects, observations, and a conclusion with overall status and recommendations.

Scheduled BAS Maintenance

During routine maintenance, technicians use this template to check each controller, sensor, and actuator for proper operation and communication.

System Commissioning

After installation or upgrade, the report helps verify that all BAS components are functioning correctly before handover.

Troubleshooting and Diagnostics

When a system fault is reported, the inspection report can be used to systematically identify and document issues with specific components.

  1. 1

    Controller Check

    The inspector verifies that each controller is operational and communicating on the network, recording any communication failures.

  2. 2

    Sensor Calibration

    Each sensor is checked for reading accuracy against a reference, and measured values are recorded.

  3. 3

    Actuator Test

    Actuators are tested for free movement and timely response to control signals.

  4. 4

    Report Generation

    The inspector compiles findings, assigns an overall status, and provides recommendations for any issues found.

Photo Report Generator

Attach photos of controllers, sensors, and actuators to your BAS inspection report using the photo report generator for clear visual documentation.

Create Photo Report

Mobile Photo Documentation App

Capture component images on site with the mobile app and sync them directly to your inspection report.

Mobile App

Document Sections

Click a section to jump to it in the sample document.

General Information

Record the inspection date, facility name, location, and inspector name.

Object of Inspection

Identify the building automation system being inspected, including its name and technical state.

Main Parameters

List the controllers, sensors, and actuators included in the system.

Inspection Results

Document inspection results for each controller, sensor, and actuator, including operational status and notes.

Additional Information

Provide overall status and recommendations.

Inspection Participants

List the automation engineer and facility manager involved in the inspection.

Signatures

Capture signatures of the inspector and facility manager.

Document Fields and Columns

General Information

Inspection date
Date of the inspection.
Address
Specific location within the facility.
Expert
Name of the person performing the inspection.

Object of Inspection

Object name
Name or identifier of the building automation system.
Technical condition
Overall technical condition of the system.

Inspection Results

No.
Sequential number of the inspection entry.
Element
Component inspected (controller, sensor, or actuator).
Defect
Type of finding or defect.
Damage description
Detailed description of the inspection result.
Photos
Photos of the component.

Inspection Participants

No.
Sequential number of the participant.
Full name
Full name of the participant.
Position / status
Role or title of the participant.
Comment
Additional notes about the participant.

Frequently Asked Questions about Photo Reports and Photo Tables

What is a building automation system inspection report?

It is a document that records the inspection results of a BAS, including controllers, sensors, and actuators. It helps verify that the system is operating correctly and identifies any defects.

Who performs the inspection?

An automation engineer or qualified technician typically performs the inspection. The facility manager may also be involved in reviewing the results.

What components are covered?

The template covers controllers, sensors, and actuators. You can list all components in the system overview and inspect each one individually.

Can I add photos to the report?

Yes, the template includes photo requirements for controllers, sensors, and actuators. Use the photo report generator or mobile app to attach images.

Is this template suitable for any BAS?

Yes, the template is generic and can be adapted to any building automation system, whether for HVAC, lighting, or other building controls.

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