Checklist

Port Facility Security Checklist

Assess security measures at a port facility for compliance with the ISPS Code. Evaluate perimeter security, access control, surveillance, training, and emergency procedures.

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Take photos of the object in the mobile app, complete the inspection report from the template, and download the finished photo report as Word or PDF.

1

Mobile Photo Documentation App

Capture security system photos on-site with the mobile app and sync them to the checklist.

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2

Inspection report

Complete the document from this template: sections, fields, photo documentation, and signatures.

3

Photo Report Generator

Attach photos of perimeter security, access control points, and surveillance systems to the checklist.

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Checklist

Document Preview

Review the structure, sections, and fields before proceeding to fill out the document.

Port Facility Security Checklist

No.PFSC-2026-003

1. General Information

The general information about the inspection, including date, location, and inspection team, is provided below.

Inspection date7/14/2026 AddressPort of Miami, Terminal 5, Miami, FL 33101
Basis for inspectionISPS Level 1
Expert Laura Martinez , ISPS Inspector

The inspection was carried out under the supervision of the designated authorities.

2. Object of Inspection

The inspected object is a port facility, including its structures, equipment, and associated infrastructure.

Object typePort Facility Object namePort of Miami Terminal 5
Technical conditionnot filled in

The object was identified and its boundaries were clearly defined for the inspection.

3. Security Measures Checks

The main parameters of the port facility, such as dimensions, capacity, and design specifications, were assessed based on available documentation and measurements.

Perimeter SecuritySatisfactory Access ControlNeeds Improvement
Surveillance SystemsSatisfactory Personnel TrainingSatisfactory
Security Plan ReviewCompliant Emergency ProceduresSatisfactory
Communication SystemsSatisfactory Lighting AdequacyAdequate

The main parameters were found to be within the expected ranges, with no significant discrepancies noted.

4. Deficiencies

List any security deficiencies found.

No.Damage description
1-

5. Additional Information

Provide overall compliance assessment and recommendations.

Identification was carried outFacility identified by name and location.
There are remarksOverall compliance satisfactory, minor issues with access control records.

6. Inspection Participants

List the inspector and Port Facility Security Officer.

No.Full namePosition / statusComment
1Laura MartinezISPS InspectorConducted inspection.
2Robert TaylorPort Facility Security OfficerAccompanied inspection.

Signatures

Collect signatures from inspector and PFSO.

______________________________
Laura Martinez, ISPS Inspector
______________________________
Laura Martinez
______________________________
Robert Taylor

Checklist

Purpose and Procedure for Drafting the Document

What Is a Port Facility Security Checklist?

This checklist is used to verify compliance with port security requirements under the International Ship and Port Facility Security (ISPS) Code. It assesses security measures such as perimeter security, access control, surveillance systems, personnel training, and emergency procedures.

Key Sections of the Checklist

The checklist includes inspection details, security measures assessment (perimeter, access control, surveillance, training, security plan, emergency procedures, communication, lighting), findings, conclusion with overall assessment, and signatures.

Why Use This Template?

Using a standardized checklist ensures consistent security assessments across port facilities. It helps identify deficiencies and supports compliance with international security standards.

Port Authorities

Port authorities use this checklist to conduct regular security inspections of port facilities.

Flag State Inspections

Flag state inspectors may use this checklist to verify compliance with ISPS Code requirements.

Security Consultants

Security consultants use this checklist to assess port facility security and recommend improvements.

Internal Audits

Port facility operators use this checklist for internal security audits and gap analysis.

  1. 1

    Review Security Plan

    The inspector reviews the Facility Security Plan (FSP) and previous inspection reports.

  2. 2

    Inspect Perimeter and Access Controls

    The inspector evaluates fencing, gates, barriers, and access control measures.

  3. 3

    Check Surveillance Systems

    The inspector checks CCTV cameras, monitoring equipment, and recording systems.

  4. 4

    Verify Personnel Training

    The inspector reviews training records and drills.

  5. 5

    Complete Checklist

    The inspector completes the checklist and documents findings.

Photo Report Generator

Attach photos of perimeter security, access control points, and surveillance systems to the checklist.

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Mobile Photo Documentation App

Capture security system photos on-site with the mobile app and sync them to the checklist.

Mobile App

Document Sections

Click a section to jump to it in the sample document.

General Information

The general information about the inspection, including date, location, and inspection team, is provided below.

Object of Inspection

The inspected object is a port facility, including its structures, equipment, and associated infrastructure.

Security Measures Checks

The main parameters of the port facility, such as dimensions, capacity, and design specifications, were assessed based on available documentation and measurements.

Deficiencies

List any security deficiencies found.

Additional Information

Provide overall compliance assessment and recommendations.

Inspection Participants

List the inspector and Port Facility Security Officer.

Signatures

Collect signatures from inspector and PFSO.

Document Fields and Columns

General Information

Inspection date
Date of the security inspection.
Address
Location of the port facility.
Basis for inspection
ISPS compliance level.
Expert
Name of the inspector.

Object of Inspection

Object type
Type of object (port facility).
Object name
Port facility name.
Technical condition
Overall security compliance status.

Deficiencies

No.
Sequential number.
Element
Security measure with deficiency.
Defect
Description of the deficiency.
Damage description
Detailed remarks.
Repair
Corrective action required.

Inspection Participants

No.
Participant number.
Full name
Full name.
Position / status
Role.
Comment
Remarks.

Frequently Asked Questions about Photo Reports and Photo Tables

What is a port facility security checklist?

It is a document used to verify compliance with port security requirements under the ISPS Code, assessing measures such as perimeter security, access control, surveillance, and training.

Who uses this checklist?

Port authorities, flag state inspectors, security consultants, and port facility operators use this checklist for security assessments.

What information is included?

The checklist includes inspection details, security measures assessment, findings, overall assessment, recommendations, and signatures.

Can I add photos?

Yes, the template requires photos of perimeter security, access control points, and surveillance systems.

Is this template based on the ISPS Code?

Yes, it is designed to align with the security measures required by the ISPS Code.

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